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Job Details

Program Distribution Coordinator Bureau of School Health/SH Field Operations - 336196

Company name
New York City Department of Health and Mental Hygiene

New York City, NY

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Job Posting Notice

Job Details

Job ID:


# of Positions:


Business Title:

Program Distribution Coordinator, Bureau of School Health/SH Field Operations

Civil Service Title:

Title Code No:





Title Classification:


Job Category:

Administration & Human Resources, Health

Proposed Salary Range:

$ 24.16 - $ 34.36 (Hourly)

Career Level:

Experienced (non-manager)

Work Location:

1 Court Square, Queens

Division/Work Unit:

SH Field Operations

Job Description

**Only candidates who are permanent in the Principal Administrative Associate title. You must clearly state your civil service status on your resume or cover letter. Failure to do so will result in your disqualification

The Division of Family and Child Health (DFCH) is charged with the creation and oversight of programs, policies, services and environments that support physical and socio-emotional health, and promote primary and reproductive health services, health equity, social justice, safety and well-being for New York City families and children. DFCH is comprised of the Bureau of Early Intervention, the Bureau of Maternal Infant and Reproductive Health, the Bureau of School Health, and DFCH Administration. The Bureau of School Health works with federal, state and local agencies to prevent or contain and communicable or environmental threat to the city's school children; ensures the all school children have access to and receive ongoing medical care, including any which should occur in school; provides health education to promote the adoption of healthy behaviors early in life and advocates for the health and well-being of the children and adolescents of New York City.


The Program Distribution Specialist will report directly to the Deputy Director of Field Operations and will complete the following tasks:

Act as liaison between field staff and supervisors in ensuring that timesheets and envelopes are distributed to staff timely, and ensure that said timesheets are received by Payroll timely. Work with division HR in resolving Citytime problems with field staff.

Consult with division HR in ensuring that staff personal information in EDB is up to date.

Assist with the requests and deliveries of items for all schools, particularly ink, and forms for medical rooms.

Assist with the maintenance of school medical room telephone lines, and the delivery of mobile phones to field staff.

Organize and maintain tracking systems to ensure that all deliveries to schools have been completed successfully.

Serve as a liaison in assisting Division staff with administrative issues.

Perform the various functions of the other members of the administrative team in their absence.

Able to meet strict program deadlines.

Minimum Qual Requirements

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in 1 above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in 1 above;

4. Education and/or experience equivalent to 1, 2, or 3 above. However, all candidates must possess the one year of administrative or supervisory experience as described in 1 above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in 1 above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

Preferred Skills

--Demonstrate personal initiative, responsibility, and flexibility

--Strong skills with Microsoft Access, Excel and Word

--Must be detailed-oriented, able to multi-task and prioritize in a fast-paced environment

--Excellent communication, interpersonal and organizational skills.

Additional Information


Please note: If you are called for an interview you will be required to bring to your interview copies of original documentation, such as:

A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver's license.

Proof of Education according to the education requirements of the civil service title.

Current Resume

Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone)

Additional documentation may be required to evaluate your qualification as outlined in this posting's Minimum Qualification Requirements section. Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses.

If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment. By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.


The federal government provides student loan forgiveness through its Public Service Loan Forgiveness Program (PSLF) to all qualifying public service employees. Working with the DOHMH qualifies you as a public service employee and you may be able to take advantage of this program while working full-time and meeting the program's other requirements.

Please visit the Public Service Loan Forgiveness Program site to view the eligibility requirements:

To Apply

Apply online with a cover letter to  In the Job ID search bar, enter: job ID number # 336196.

We appreciate the interest and thank all applicants who apply, but only those candidates under consideration will be contacted.

The NYC Health Department is committed to recruiting and retaining a diverse and culturally responsive workforce. We strongly encourage people of color, people with disabilities, veterans, women, and lesbian, gay, bisexual, and transgender and gender non-conforming persons to apply.

All applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.





The City of New York is an Equal Opportunity Employer

Company info

New York City Department of Health and Mental Hygiene
Website :

Company Profile
The Health Department unveiled a new anti-obesity campaign educating New Yorkers on the potential health risks, for both children and adults, of consuming too many sugary drinks. The ads highlight how sugary drinks can bring on obesity and diabetes, both of which can lead to serious health problems like heart disease and stroke. Accompanying these ads is a new Health Department Epi Data Brief on diabetes and its complications. According to the new report, in 2011, there were over 20,000 hospitalizations for diabetes and nearly 5,500 adults on dialysis due to diabetes, a 65% increase in the number of adults on dialysis due to diabetes since 2000.

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