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Job Details

Support Services Specialist

Company name
U.S. Department of State.

Salary
$81,548.00 to $106,012.00

Location
Washington, DC

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Open & closing dates

Opening and closing dates

04/13/2018

to

04/26/2018

Salary

$81,548 to $106,012 per year

Pay scale & grade

GS 12

Work schedule

Full-Time

Appointment type

Permanent

Location

1 vacancy in the following location:

Washington DC, DC

Washington DC, DC

1 vacancy

Relocation expenses reimbursed

No

This job is open to

Family of overseas employees

Family members of a federal employee or uniformed service member who is, or was, working overseas.

Internal to an agency

Current federal employees of this agency.

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Announcement number

HRSC/CGFS-2018-0007

Control number

496657600

Duties

Duties

Summary

This position is located in the Executive Office of the Bureau of the Comptroller and Global Financial Services (CGFS/EX). The Comptroller serves as the primary financial management advisor to the Under Secretary for Management and other Department executives and acts as the Department's external liaison on all matters relating to the Department's worldwide financial management operations.

The incumbent performs a full range of functions as a Support Services Specialist for offices in the following buildings: Main State, SA-15 and SA-1. He or she is responsible for providing the management services in the areas of office services analysis, procurement, contract administration, property management, space management and similar related activies.

This position is not eligible for telework.

Learn more about this agency

Responsibilities

Serves as a project leader and as the technical authority for office renovations by conducting space management studies, planning and overseeing renovation of space, coordinating with building engineers and building maintenance personnel, and planning for the installation of communication equipment and cables in the Bureau’s space.

Reviews contracts and negotiates terms and agreements with various contractors for the procurement of Bureau purchases.

Conducts feasibility studies to determine needs and analyzes submitted bids for supplies and services.

Responsible for preventative maintenance and contingency planning which requires understanding of office systems, building layouts, electrical and telephone systems.

Provides in-depth subject matter expertise on the full range of general services and procurement requirements.

Administers the Bureau’s Security Management Program, ensuring that management complies with security regulations.

Travel Required

Not required

Supervisory status

No

Promotion Potential

12

Who May Apply

This job is open to…

Agency Employees Eligible for Promotion or Reassignment and Employees in the Agency Overseas Development Program (ODP) Exercising Reemployment Rights Only

Questions? This job is open to 2 groups.

Job family (Series)

0342 Support Services Administration

Similar jobs

Office Secretaries

Secretaries, Office

Requirements

Requirements

Conditions of Employment

U.S. Citizenship is required.

Incumbent will be subject to random drug testing.

One year probationary period, unless excepted by regulation.

Must be able to obtain and maintain a Top Secret security clearance.

Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions contained in 5CFR 300, Subpart F.

Qualifications

Applicants must meet all the required qualification requirements, including education, and any selective placement factors described below by the closing date of this announcement.

If you are qualifying based on education OR if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application.

NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement.

Applicants must have 1 year of specialized experience equivalent to the GS-11 level in the Federal service which provided you with knowledge of the methods and procedures for

providing or performing a variety of functions and services applicable to the position to be filled; ability to plan, organize, and control work involving diverse activities; ability to

gain cooperation and coordinate the work of others; and skill in oral and written communication.

Examples of qualifying specialized experience include:

Management analyst or technician or other work that included study, analysis, or evaluation leading to the development or improvement of managerial or administrative

policies, practices, and procedures.

Administrative officer or assistant, budget administration, program analysis, or other work that demonstrated knowledge of an organization and its functions, and the ways in which support services can facilitate the work of the organization.

Office management experience that included responsibility for directing a variety of support services such as typing, mail processing, purchase of supplies and equipment, etc.

Secretarial work that required monitoring and coordinating administrative and processing work of subordinate elements through a system of internal procedures, controls,production,

progress reporting, etc., to insure the efficient operation of an organization.

Military experience that included responsibility for directing a variety of support functions such as communications, property management, mail service, facilities and equipment maintenance, etc.

In addition, qualifying specialized experience must demonstrate the following:

Experience developing cost estimates and providing budgetary and financial plan input for costs associated with the procurement and disposal of furniture, equipment, supplies and telecommunications requirements.

Experience conducting space management studies and planning and overseeing renovations of space.

There is no substitute of education for specialized experience for the GS-12 position.

Education

See the qualifications section of this vacancy announcement for education requirements, if applicable.

Additional information

For reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at (202) 663-3474 or ReasonableAccommodations@state.gov.

More than one selection may be made from this announcement if additional vacancies in the same title, series, grade, and unit occur.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated on the following knowledge, skills, abilities (KSAs) and other characteristics that are relevant to the duties of this position and must be fully supported by information in your resume:

Ability to make decisions and recommendations regarding budget expenditures.

Ability to review contracts and negotiate terms and agreements for procurement of goods and services.

Knowledge of materials receipt, inspection, inventory control, movement, disposal and recovery processes.

Ability to analyze, interpret, and apply the laws, rules and regulations that govern support services programs and functions.

Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week. For assistance with creating a resume, please click here

Qualified candidates are assigned a score between 70 and 100. Agency Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) candidates must be rated Well Qualified for the position and earn a score of at least 85 (when applicants are rated in a range of 70 to 100) to receive consideration for special priority.

If, after reviewing your resume and self-assessment questionnaire responses and a determination is made that you have inflated your qualifications and/or experience, a score will be manually determined that reflects your documented experience. This may result in a lower score, which may also eliminate you from consideration for this position.

Applicants must meet all the qualification requirements and submit any required supporting documentation by the closing date of this job opportunity. Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview.

To preview questions please click here

Background checks and security clearance

Security clearance

Top Secret

Required Documents

Required Documents

All required documents listed below, that are applicable to you, must be submitted to our automated system Gateway to State by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

1. Resume - your resume or any other written format you choose should contain the required information as specified in the How You Will Be Evaluated section. Insufficient information will result in an ineligible rating.

2. A completed online job specific self-assessment questionnaire through the Department's automated system Gateway to State.

3. Transcripts - if applicable, see the Qualifications section of the announcement. If selected, an official/sealed college transcript(s) will be required to verify education prior to employment.

4. If you are qualifying based on other criteria listed under the Qualification Section of this announcement, you must submit the required supporting documentation (certificates, certifications, etc.) with your application by the closing date.

5. Current eligible DOS employees (per 3 FAM 2315) including non-competitive applicants must submit a SF-50 (Notification of Personnel Action) that shows the effective date, position title, series, grade, salary, tenure, position occupied, full promotion potential, AND submit a copy of your most recent completed annual performance appraisal that includes the final rating. If a performance appraisal does not exist, is incomplete or unavailable, a Form DS-1812 (Applicant Appraisal)

or equivalent form from another agency signed by the current supervisor is acceptable. Mid-year progress reviews will not be accepted.

6. If you are a current Overseas Development Program (ODP) participant who is returning from your overseas assignment you must submit a signed copy of your Mobility Agreement.

7. CTAP eligibles must submit a copy of the appropriate documentation with their application. See link below:

CTAP Considerations

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How to Apply

How to Apply

Please carefully read all the instructions before you begin the application process.

To apply for this job opportunity, you must submit a resume and an on-line application through the Office of Personnel Management's (OPM) application system, USAJOBS. This information will be transferred to the Department of State's Gateway to State Automated Application System.

You have until 11:59 p.m. Eastern Time (ET) on the closing date of this announcement to complete the following four-step application process:

STEP 1: Select the Apply On-line button and follow the instructions to register or sign into USAJOBS.

STEP 2: Submit a detailed resume or any other written format you choose documenting your job-related qualifications, experience, and education (if applicable). Cover letter is optional. If you submit a cover letter, you must also submit a resume. Please see the “How You Will Be Evaluated” section for specific information that should be outlined in your resume.

STEP 3: Answer the job-specific self-assessment questions on-line through the Gateway to State automated application system. These questions will be used to evaluate your qualifications and experience for this job opportunity.

STEP 4: Submit all required documentation, applicable to you, listed in the Required Documents section of this job opportunity to the Department’s automated application system Gateway to State prior to the closing date of this announcement. For instructions on how to view the status of your supporting documentation, please click here

Technical assistance with your on-line application can be obtained by contacting the Help Desk at mgshelp@monster.com OR by calling (866) 656-6830 or (703) 269-4944 between the hours of 7:00 a.m. and 7:00 p.m. ET

ALTERNATE APPLICATION PROCEDURES

NOTE: If applying online poses an extreme hardship, you may request alternate application procedures to submit your application package by fax. Contact the Human Resources office listed on the announcement between the business hours of 8:15 a.m. and 5:00 p.m. ET, at least two working days prior to the closing date of this announcement. The application package for alternate application procedures must be submitted and received in the Human Resources office no later than 11:59 p.m. ET on the closing date of this announcement.

NOTE: Paper applications and information sent by mail WILL NOT BE ACCEPTED.

Agency contact information

Tawana Rhodan Tawana Rhodan

Phone

843-202-3739

Fax

000-000-0000

Email

RhodanTD@state.gov

Address

U.S. Department of State

Human Resources Service Center

1999 Dyess Ave.

Charleston, South Carolina

United States

Learn more about this agency

Next steps

After all application packages have been received, we will review your resume to ensure you meet the basic qualification requirements. After we review and evaluate all applications, the most highly qualified candidates will be referred to the hiring manager for further consideration and possible interviews. After a tentative job offer, we will conduct a suitability and or security background investigation.

You will be notified up to four times during the hiring process:

1. Upon receipt of your application.

2. Upon minimum qualification determinations.

3. After the certificate is issued.

4. After final selection is made.

For instructions on how to view the status of your application, please click here

Fair & Transparent

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job applicants

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations

or how to contact an agency.

Legal and regulatory guidance

Financial suitability

Social security number request

Privacy Act

Signature and false statements

Selective Service

New employee probationary period

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.

federalgovernmentjobs.us

Company info

U.S. Department of State.
Website : http://www.state.gov/

Company Profile
The U.S. Department of State is focused on accomplishing America's mission of diplomacy at home and around the world. The U.S. Department of State manages America’s relationships with foreign governments, international organizations, and the people of other countries. U.S. Diplomats carry out the President’s foreign policy and help build a more free, prosperous, and secure world. U.S. Department of State employees, with their skills, character and commitment to public service, are the backbone of America's diplomacy. They represent the people and advocate the interests of the U.S. to the rest of the world. The Foreign Service (FS) is dedicated to representing America and responding to the needs of American citizens in other countries. Members of the Foreign Service can be sent to any embassy, consulate, or other diplomatic mission anywhere in the world, at any time, to serve the diplomatic needs of the United States.

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