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Job Details

Administrative Officer

Company name
U.S. Department of Veterans Affairs - Agency Wide

Temple, TX
1 hit(s)  


Administrative Officer








The primary purpose of this position is to serve as an Administrative Officer in a 1A complexity, affiliated, secondary, and tertiary care VA Health Care System. In this position, the incumbent serves in the primary role of Administrative Officer to the Chief of Emergency Medicine Service at the Central Texas Veterans Health Care System. The primary responsibility will be to support the Chief, Emergency Medicine in the day-to-day operations of the Emergency Department.

Work Schedule: Monday through Friday, 8 am - 4:30 pm

Telework: Not Available

Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/PD # 674-8247-O

Relocation/Recruitment Incentives: Not Authorized

Learn more about this agency


Direct/guide/ lead the service in projects that may involve management support.

Analyzes techniques, processes and styles for improving organizational effectiveness.

Prepare material designed to facilitate the conduct of management and work improvement methods and techniques to insure maximum utilization of manpower and effective control of costs.

Prepare reports, briefings, recommendations for action and other communications on service line activities.

Establish a long and short term strategic process within the department that will consider and effectively integrate resource management planning; the missions of VHA, VISN and CTVHCS; and identify the needs of the department.

Develop internal review systems and take corrective action to assure that administrative activities are in compliance with appropriate standards and regulations.

Oversees the development of administrative, standard operating procedures (SOPs) and for implementation of operating policy in all phases of administrative management.

Reconcile conflicts between policies and program goals and serve as management counselor for operating officials providing advice and assistance regarding new laws, regulations, procedures, policies or technology.

Collaborates with the Chief, Emergency Department and other service leaders to design the administrative structure needed to support the implementation of any new program initiatives and champions the use of innovative quality improvement techniques.

Represents the department on committees, speaking engagements, meetings and Veteran related activities; provides expert analysis and advice on department and facility-wide programs.

Facilitates record maintenance that meets VHA and Joint Commission standards and the needs of the medical center and staff.

Ensures Electronic medical record reflects and facilitates accurate documentation of all records.

Develops and coordinates internal policies related to equal employment, merit promotion, position management and employee relations and ensures support for these programs from program managers, team leaders, and subordinate managers.

Has shared authority with the Chief, Emergency Department to approve, reject or recommend actions on promotions, leave, awards and disciplinary actions and to investigate or hear grievances as appropriate.

Facilitates staff development and trainings such as annual training and development plans.

Serves as primary liaison with American Federation of Govt Employees (AFGE) to negotiate and support labor management relationships and educates and advises all department staff regarding the process for Grievance and Unfair Labor Practice charges.

Conducts/Coordinates performance management for staff assigned to the department.

Responsible for department's budget forecasting, planning and allocation of resources, accounting and financial reporting.

Ensures all financial related transactions, for all department Fund Control Points (FCPs) are properly managed, verified and certified in accordance with standards and policies.

Serves as Contracting Officer's Representative (COR) for department acquisitions and contracts and acts as liaison between end use contracting officers and refers suspected fraud and abuse cases to appropriate officials.

Travel Required

Occasional travel - Travel will be required for meetings, training, etc. and is sometimes required to other CTVHCS locations.

Supervisory status


#### Job family (Series)

0341 Administrative Officer




Conditions of Employment

You must be a U.S. Citizen to apply for this job

Designated and/or random drug testing may be required

Selective Service Registration is required for males born after 12/31/1959

You may be required to serve a probationary period

Subject to background/security investigation


To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/23/2018.

Time-In-Grade Requirement

: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

You may qualify based on your experience and/or education as described below:

* Specialized Experience:

Applicants must possess at least one (1) year of specialized experience equivalent to at least the GS-7 grade level. Examples of qualifying specialized experience include but may not be limited to: Personnel Administration and Management to include overseeing the full range of human resources requirements, providing advice and assistance concerning personnel processes and procedures, and providing orientation for new staff; Budgeting/Financial Management to include budget formulation, justification, and execution, budget/financial reporting, providing advice on budgetary and finance issues, reviewing financial reports/resolving discrepancies, and assuring that all expenditures are properly authorized/documented; Procurement/Contracting/Inventory Management to include preparing procurement requests, evaluating proposals for work, maintaining procurement and contracting records, performing costs analysis, and preparing and reviewing purchase orders; Administrative Management to include interpreting administrative policies, developing and implementing policies, monitoring program performance, and coordinating the administrative aspects of an office; Clinic Management to include ensuring employees are scheduled timely and accurately for training, tracking and ensuring paperwork is processed in a timely manner, and collecting and analyzing data

* OR


Applicants must possess two (2) years of progressively higher level graduate education leading to a master's degree or equivalent graduate degree that demonstrates the knowledge, skills, and abilities necessary to do the work of this position? Examples of qualifying degrees includes, but may not be limited to degrees in Business Administration, Human Resources, Healthcare Administration, Business Management, Accounting, Finance, Public Administration and Human Services.

* OR


Applicants must possess a combination of experience and education that is qualifying for this position. To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 60 semester hours that you earned). Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-09. For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position. Applicants may substitute education for the experience required for the GS-09 level.

You will be rated on the following Competencies for this position:

Analytical Thinking

Budget Administration


Information Management

Organizational Awareness

Performance Measurement

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.


: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements:

The work is sedentary. It requires carrying of objects such as files, books, and papers; walking, standing and bending.


A transcript must be submitted with your application if you are basing all or part of your qualifications on education.


: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Additional information

Selected applicants will be required to complete an online onboarding process.

Placement Policy:

The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

For more information on the Who may apply eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online view the following link for information regarding an Alternate Application.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.


Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

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Background checks and security clearance

Security clearance

Public Trust - Background Investigation

Required Documents


Required Documents

To apply for this position, you must provide a complete Application Package which includes:



The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

Cover Letter





If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.




A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How to Apply


How to Apply

All applicants are encouraged to apply online.

To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 04/23/2018 to receive consideration. To preview the questionnaire click

To begin, click Apply Online

to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.

Click Submit My Answers

to submit your application package.


It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

To verify your application is complete, log into your USA JOBS account,, select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.

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Agency contact information

Jeffrey Libby


(254) 743-2784



VA Central Texas Health Care System

1901 Veterans Memorial Drive

Temple, TX


Learn more about this agency

Next steps

Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.

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Fair & Transparent

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job applicants

Read more

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

Read more

Legal and regulatory guidance

Financial suitability

Social security number request

Privacy Act

Signature and false statements

Selective Service

New employee probationary period

This job originated on For the full announcement and to apply, visit Only resumes submitted according to the instructions on the job announcement listed at will be considered.

Open & closing dates:

04/13/2018 to 04/23/2018


$50,598 to $65,778 per year

Pay scale & grade:

GS 9

Work schedule:


Appointment type:


Apply Now

Apply Now


Company Profile
The Veterans Health Administration is home to the United States’ largest integrated health care system consisting of 152 medical centers, nearly 1,400 community-based outpatient clinics, community living centers, Vet Centers and Domiciliaries. Together these health care facilities and the more than 53,000 independent licensed health care practitioners who work within them provide comprehensive care to more than 8.3 million* Veterans each year.

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