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Job Details

Business Services Coordinator

Company name
Federal Reserve Bank of Kansas City

Location
Boston, MA, United States

Employment Type
Full-Time

Industry
Finance, Government

Posted on
Dec 27,2018

Valid Through
Apr 11,2019

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Profile

Business Services Coordinator','258301','Federal Reserve Bank of Boston','MA-Boston','','Full-time','Regular','Non-exempt','Non-exempt','Experienced','','','No','Day Job','','','Tier II CC@Hire/No CC@Rescreen','Tier II CC@Hire/No CC@Rescreen','','','','!*!Business Services Coordinator - Real Estate Services Group

 Job Summary: 

This position is responsible for providing a wide variety of support services to the Real Estate Services Group (RESG). Responsibilities include providing customer service support as the primary administrator of the department Service Request Line and work order application (FedTRAC), managing attendance records for a complex 24/7 operation, supporting department accounting and procurement processes and providing related analysis and reporting, preparing monthly billing for third party tenants, and handling routine administrative assignments.

This position is responsible for ensuring that the department remains within compliance with timekeeping, P-Card usage, and other areas. This position also acts as a department liaison to building tenants and other Bank departments and is knowledgeable in department and Bank policies and procedures.

Principal Accountabilities: 1.Act as primary customer representative on the Real Estate Services Group Service Request Line and maintain work order system to ensure all work orders are entered timely, processed accurately and followed up upon as needed. Maintain compliance with department’s Service Level Agreement for billable services through review of completed work orders. Provide reporting and analysis on data from the work order system and other application modules.2.Serve as department timekeeper for complex 24/7 operation. This includes maintaining compliance with Bank policies, communicating attendance-related protocol to RESG staff, and providing regular attendance-related reporting to management team.3.Support procurement process by inputting purchase requisitions, creating contract abstracts, and requesting rate sheets from vendors. Maintain documentation for contracts, expenses, purchase orders, and invoices. Review P-card transactions to remain in compliance with Bank policies. Keep records of licenses and subscriptions; renew as necessary.4.Serve as point person for on and off-boarding department employees; coordinate with department managers and Bank departments as necessary to ensure timely submission of documentation and the timely and proper transfer of Bank equipment. 5.Provide a wide variety of administrative support services such as scheduling, coordinating, word processing and data entry. Prepare and assemble meeting materials and records meeting minutes, as requested. Responsible for logistical arrangements and coordination of department meetings, events, and presentations, including invitations, agendas and supporting documentation. Maintain department-related documentation, such as employee contact lists, emergency information, etc.6.Prepare and submit regular analysis and reporting on various operational areas, such as attendance, building services, billing, parking and food services.7.Coordinate travel arrangements. Review requests for compliance with department and Bank policies. Identify travel options, book reservations, confirm special travel requests, and ensure accuracy of expense vouchers.8.Update and manage elevator digital display system (Captivate) as needed.9.Exercise considerable discretion and independent judgment in the resolution of issues.

Other Accountabilities:

Perform other duties as needed.

Supervision:

This position is not required to directly supervise others.

Knowledge and Experience

Knowledge and experience normally acquired through, or equivalent to, the completion of a Bachelor's degree and a minimum of 3-5 years of job-related experience. •Excellent written and verbal communication skills, sound judgement, and ability to work on multiple assignments simultaneously, prioritize work, and meet deadlines•Exceptional customer service skills and ability to interact effectively with people at all levels of the organization•Strong ability to analyze results and deliver feedback•Proficiency in MS products (Word, Excel, PowerPoint, Outlook, SharePoint)

The Federal Reserve Bank of Boston is committed to a diverse and inclusive workplace and to provide equal employment opportunities to all persons without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or military service. All employees assigned to this position will be subject to FBI fingerprint/ criminal background and Patriot Act/ Office of Foreign Assets Control (OFAC) watch list checks at least once every five years.

All employees who are assigned to this position will be subject to credit, FBI fingerprint/ criminal background and Patriot Act/ Office of Foreign Assets Control (OFAC) watch list checks at least once every five years. Successful internal posting candidates will also be subject to credit re-screening before transferring.

The above statements are intended to describe the general nature and level of work required of this position. They are not intended to be an exhaustive list of all duties, responsibilities or skills associated with this position or the personnel so classified. While this job description is intended to be an accurate reflection of this position, management reserves the right to revise this or any job description at its discretion at any time.

As a condition of employment, Federal Reserve Bank of Boston employees must comply with ethics rules which generally prohibit employees, their spouses, and minor children from owning securities, such as stock, of banks or savings associations or their affiliates, such as bank holding companies and savings and loan holding companies. If you or your spouse or minor child own such securities, and would not be willing or able to divest them if you accepted an offer of employment, you should raise this issue with the recruiter for this posting, who can provide you contact information if necessary.

','','Business Services Coordinator

Company info

Federal Reserve Bank of Kansas City
Website : https://www.kansascityfed.org/

Company Profile
The Federal Reserve was established by Congress and signed by President Woodrow Wilson in 1913. It was preceded by financial panics, bank failures and business bankruptcies that severely disrupted the economy. There were two prior attempts at establishing central banks.

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