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Job Details

Supervisory Procurement Analyst

Company name
Department of State

Location
Washington, DC
10 hit(s)  

Profile

Duties

Summary

This position is located in the US Department of State, Bureau of Consular Affairs (CA), Office of the Executive Director, General Services Division (CA/EX/GSD), where the incumbent serves as the Senior Procurement Analyst performing the duties and responsibilities stated below. CA contract portfolio has over 200 contracts with a contract value of $5B. As such, the Supervisory Procurement Analyst interprets procurement policies, makes decisions or recommendations on significant procurement issues, communicates the Division's goals to lower-level procurement analysts and other members of the staff; advises Support Services Specialists and/or contractors of problem solving methods and techniques; assists the Division Director in distributing and balancing procurement related workloads between specialists in order to ensure the timely flow of work through the office and directly supervises the work of the junior procurement analyst within CA/EX/GSD.

Responsibilities

Duties include the following:

The incumbent is considered a technical authority and serves as the principle point of contact in the Division for issues pertaining to procurement and contractual activities of the Bureau and provides advice to Bureau management, program managers, and colleagues.

Plans work to be accomplished by subordinates, sets and adjusts short-term priorities, and prepares schedules for completion of work. Assigns work to subordinates based on priorities, engages in selective consideration of the difficulty and requirements of assignments, and the capabilities of employees.

Performs various duties to ensure that small and disadvantaged business firms are given full opportunity to compete for contracts being led by the agency. Determines Small Business Considerations as related to contracting and procurement actions. Provides timely action when contracts require modifications, such as: funding, realignments, and exercising option years.

Prepares the Statement of Work, develops and participates in the acquisition planning, develops all sections of the solicitation, participates in Pre-Award conferences, conducts or oversees market research, develops Independent Government Cost Estimates and Evaluation Criteria, participates in the source selection plan, and assists with transitioning contracts/task orders.

Reviews and evaluates existing procedures and develops guidelines for the General Services Division's (GSD) staff performance of procurement and contract administration functions. This includes developing standard operating procedures for use by GSD Support Services Specialists.

Travel Required

Not required

Supervisory status

Yes

Promotion Potential

14

Who May Apply

This job is open to...

Agency Employees Eligible for Promotion or Reassignment and Employees in the Agency Overseas Development Program (ODP) Exercising Reemployment Rights Only

Job family (Series)

Requirements

Conditions of Employment

U.S. Citizenship is required. This is a supervisory position.

Must be able to obtain and maintain a Top Secret security clearance.

One year probationary period, unless excepted by regulation.

New supervisors must successfully complete a 1 year probationary period.

Incumbent will be subject to random drug testing.

Statement of Employment & Financial Interest required prior to appointment.

Time-In-Grade Requirements:

Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions contained in 5CFR 300, Subpart F.

Qualifications

Applicants must meet all the required qualification requirements, including education, and any selective placement factors described below by the closing date of this announcement.

If you are qualifying based on education OR if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application.

NOTE:

Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement.

Applicants applying for the GS-14 grade level must meet one of the following requirements to qualify for this position:

IN ADDITION to the requirements below,

the following mandatory Defense Acquisition University (DAU) or DAU-equivalent training is required for this position. Additional information can be found at: www.dau.mil/catalog. CON 100 Shaping Smart Business Arrangements

CON 110 Mission support Planning

CON 111 Mission Strategy Execution

CON 112 Mission Performance Assessment

CON 120 Mission focused Contracting

CON 214 Business Decisions for Contracting

CON 215 Intermediate Contracting for Mission Support

CON 216 Legal Considerations in Contracting

CON 217 Cost Analysis and Negotiation Techniques

CON 218 Advanced Contracting for Mission Support

CON 353 Advanced Business Solutions for Mission Support

5 elective courses in related fields

AND

A.

In addition to completing the mandatory Defense Acquisition University (DAU) or DAU-equivalent training requirements listed above, you must have at least 4 years of experience in contracting or related positions AND 1 full year of this experience is specialized experience equivalent to at least the GS-13 level in the Federal service AND completed a 4-year course of study leading to a bachelor's degree with a major in any field from an accredited college or university AND this degree included or was supplemented by 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. Qualifying specialized experience must demonstrate the following:

Experience which provides comprehensive knowledge of Government contracting laws and policies including techniques of contracting operations, detailed procedures of department contracting requirements, and familiarity with the practices of business and industry sufficient to develop policies and provide guidance to program offices;

Experience planning, soliciting, evaluating, awarding, and/or administering complex, high visibility procurement/acquisition actions;

Experience analyzing, interpreting complex procurement policies, principles, practices and methodology in order to provide opinions/suggestions with respect to comprehensive issues and contract administration;

Experience using contracting methods and contract types to plan and carry out long-term pre-award and /or post-award procurement actions; and,

Experience leading a team of contract specialists in all aspects of contract administration; managing the work of the team, including distributing, balancing and monitoring workload and tasks.

OR

B.

In addition to completing the mandatory Defense Acquisition University (DAU) or DAU-equivalent training requirements listed above, you have occupied your position, which is classified in the GS-1102 series, since January 1, 2000 AND have one full year of specialized experience equivalent to the GS-13 level in the Federal service that has equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of the position as described in paragraph A above under qualifying specialized experience.

Note: All applicants WILL BE required to submit transcripts and/or training certificates as verification of educational requirement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will be rated ineligible for this position.

In addition, applicant's experience must also demonstrate that the candidate possesses the following qualities:

Ability to assign, review, and supervise the work of others;

Objectivity and fairness in judging people on their ability, and situations on the facts and circumstances;

Ability to adjust to change, work pressures, or difficult situations without undue stress;

Willingness to consider new ideas or divergent points of view; and

Capacity to see the job through.

Education

See the qualifications section of this vacancy announcement for education requirements, if applicable.

Additional information

For reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at (202) 663-3474 or ReasonableAccommodations@state.gov.

More than one selection may be made from this announcement if additional vacancies in the same title, series, grade, and unit occur.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated on the following knowledge, skills, abilities (KSAs) and other characteristics that are relevant to the duties of this position and must be fully supported by information in your resume:

Ability to lead people

Knowledge of Contracting laws, regulations, principles, policies and procedures

Knowledge of a broad range of contract principles, policies and business processes

Ability to administer complex procurement / acquisition actions

Ability to conduct acquisitions which are compliant with applicable Federal laws and regulations

Ability to work collaboratively with others

Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week. For assistance with creating a resume, please click .

Qualified candidates are assigned a score between 70 and 100. Agency Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) candidates must be rated Well Qualified for the position and earn a score of at least 85 (when applicants are rated in a range of 70 to 100) to receive consideration for special priority.

If, after reviewing your resume and self-assessment questionnaire responses and a determination is made that you have inflated your qualifications and/or experience, a score will be manually determined that reflects your documented experience. This may result in a lower score, which may also eliminate you from consideration for this position.

Applicants must meet all the qualification requirements and submit any required supporting documentation by the closing date of this job opportunity. Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview.

To preview questions please .

Background checks and security clearance

Security clearance

Required Documents

All required documents listed below, that are applicable to you, must be submitted to our automated system Gateway to State by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

1. Resume - your resume or any other written format you choose should contain the required information as specified in the How You Will Be Evaluated section. Insufficient information will result in an ineligible rating.

2. A completed online job specific self-assessment questionnaire through the Department's automated system Gateway to State.

3. Transcripts - if applicable, see the Qualifications section of the announcement. If selected, an official/sealed college transcript(s) will be required to verify education prior to employment.

4. If you are qualifying based on other criteria listed under the Qualification Section of this announcement, you must submit the required supporting documentation (certificates, certifications, etc.) with your application by the closing date.

5. Current eligible DOS employees (per 3 FAM 2315) including non-competitive applicants must submit a SF-50 (Notification of Personnel Action) that shows the effective date, position title, series, grade, salary, tenure, position occupied, full promotion potential, AND submit a copy of your most recent completed annual performance appraisal that includes the final rating. If a performance appraisal does not exist, is incomplete or unavailable, a Form or equivalent form from another agency signed by the current supervisor is acceptable. Mid-year progress reviews will not be accepted.

6. If you are a current Overseas Development Program (ODP) participant who is returning from your overseas assignment you must submit a signed copy of your Mobility Agreement.

7. CTAP eligibles must submit a copy of the appropriate documentation with their application. See link below:

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. .

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How to Apply

Please carefully read all the instructions before you begin the application process.

To apply for this job opportunity, you must submit a resume and an on-line application through the Office of Personnel Management's (OPM) application system, USAJOBS. This information will be transferred to the Department of State's Gateway to State Automated Application System.

You have until 11:59 p.m. Eastern Time (ET) on the closing date of this announcement to complete the following four-step application process:

STEP 1:

Select the Apply On-line button and follow the instructions to register or sign into USAJOBS.

STEP 2:

Submit a detailed resume or any other written format you choose documenting your job-related qualifications, experience, and education (if applicable). Cover letter is optional. If you submit a cover letter, you must also submit a resume. Please see the How You Will Be Evaluated section for specific information that should be outlined in your resume.

STEP 3:

Answer the job-specific self-assessment questions on-line through the Gateway to State automated application system. These questions will be used to evaluate your qualifications and experience for this job opportunity.

STEP 4:

Submit all required documentation, applicable to you, listed in the Required Documents section of this job opportunity to the Department's automated application system Gateway to State prior to the closing date of this announcement. For instructions on how to view the status of your supporting documentation, please click .

Technical assistance with your on-line application can be obtained by contacting the Help Desk at mgshelp@monster.com OR by calling (866) 656-6830 or (703) 269-4944 between the hours of 7:00 a.m. and 7:00 p.m. ET

ALTERNATE APPLICATION PROCEDURES

NOTE:

If applying online poses an extreme hardship, you may request alternate application procedures to submit your application package by fax. Contact the Human Resources office listed on the announcement between the business hours of 8:15 a.m. and 5:00 p.m. ET, at least two working days prior to the closing date of this announcement. The application package for alternate application procedures must be submitted and received in the Human Resources office no later than 11:59 p.m. ET on the closing date of this announcement.

NOTE:

Paper applications and information sent by mail WILL NOT BE ACCEPTED.

Agency contact information

John Vu

Phone

Fax

000-000-0000

Email

Address

U.S. Department of State

600 19th Street

Suite 7000

Washington, District of Columbia

United States

Next steps

After all application packages have been received, we will review your resume to ensure you meet the basic qualification requirements. After we review and evaluate all applications, the most highly qualified candidates will be referred to the hiring manager for further consideration for possible interviews in approximately two weeks after the announcement closes. After a tentative job offer, we will conduct a suitability review and/or security background investigation, which generally take an average of at least two to six months.

You will be notified up to four times during the hiring process:

1. Upon receipt of your application.

2. Upon minimum qualification determinations.

3. After the certificate is issued.

4. After final selection is made.

For instructions on how to view the status of your application, please click

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job applicants

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about or

Legal and regulatory guidance

This job originated on . For the full announcement and to apply, visit . Only resumes submitted according to the instructions on the job announcement listed at will be considered.

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