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Job Details

Advanced Executive Administrative Assistant

Company name
Federal Reserve Bank of Dallas

Location
Richmond, VA

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Profile

Advanced (Executive) Administrative Assistant','253428','Federal Reserve Bank of Richmond','VA-Richmond','','Full-time','Regular','Non-exempt','Non-exempt','Experienced','','','No','Day Job','','','Tier II - No Credit Check','Tier II - No Credit Check','','','','!*!The Research Department of the Federal Reserve Bank of Richmond is looking for an Advanced (executive level) Administrative Assistant. This position requires a high level of organizational, communication and technological skills, as well as broad knowledge and the ability to anticipate, prioritize, multi-task, and self-direct. On a daily basis, the assistant provides administrative support  including preparing, revising, and developing documents; maintaining and/or monitoring calendars, files, emails, deadlines and appointments; making travel arrangements; procuring supplies and processing invoices; coordinating meetings; maintaining databases; acting as a liaison to other departments; and completing assigned projects. The Advanced (Executive) Administrative Assistant reports to a Business Administrative Supervisor and is located in Richmond, VA.

Specific responsibilities include:

Provides executive-level administrative support for the Executive Vice President (EVP) of Research and senior department officials. Serves as first point of contact for the EVP.

Prioritizes and coordinates work flow of EVP and contributors to ensure timely deliverables.   Assesses, evaluates and appropriately responds to EVP’s internal and external scheduling demands.

Communicates with all levels of Bank and Board of Governors staff and various external constituents. Acts as an ambassador for the Executive Office. Top-level contacts may include Directors or members of the Conference of First Vice Presidents or Conference of Presidents of the Federal Reserve System.

Schedules and manages meetings and briefings. Provides administrative support for advisory councils, executive-level committees, and applicable System and Bank workgroups as needed.

Maintains and monitors incoming mail, electronic and other, which includes confidential, classified or other highly sensitive communications for appropriate distribution and responses.

As a senior member of the administrative team, collaborates and openly shares strengths and knowledge to help facilitate a well-functioning administrative team. 

Works independently on special assignments, such as working with other departments or units on behalf of the EVP.

Coordinates high-level events, such as receptions and visits of Governors or other top-level guests.

Develops analytical reports and completes projects of moderate complexity and priority.

May make international travel arrangements.  Arranges visas, completes foreign travel requests, and works directly with contacts to confirm arrangements.

Completes other duties as assigned.  

***Advanced Administrative Assistant hiring range is $54,300 - $67,900, annually***Deadline to apply on line is January 24, 2018***Selected candidate subject to special background check procedures

Special Considerations:

Candidate should review the FRB Employee Code of Conduct to ensure compliance with issues related to previous employment and prohibited financial interests.  The Code is available on the About Us, Careers webpage at www.richmondfed.org.

Sponsorship is not available for this position.

 ','!*!Education & Experience:

9 years of administrative assistant experience

Bachelor's Degree and/or equivalent experience

Thorough knowledge of the Federal Reserve System, the Bank’s departments and System projects

Knowledge & Skills:

Advanced computer skills including Microsoft Outlook, Word, Excel, and PowerPoint along with other various online applications

Ability to handle the most sensitive information with confidentiality and tact

Outstanding oral and written communication skills, interpersonal and customer service skills, including the ability to interact with high-profile public contacts and Federal Reserve System staff, with the highest level of professionalism and sound judgment

Excellent attention to detail and quality of work and service

Advanced project management and analytical skills

Outstanding organizational skills and time management skills with a strong ability to multitask and reprioritize

Attentive response to internal or external requests for information

Ability to work independently with limited supervision and direction

Utilizes strategic thinking in the performance of duties

Effective working as contributor and member of a team environment

Possesses broad and deep technical knowledge of principles, practices, and procedures of assigned functional area','Advanced (Executive) Administrative Assistant

Company info

Federal Reserve Bank of Dallas
Website : http://dallasfed.org/index.cfm

Company Profile
As one of twelve regional Reserve Banks in the Federal Reserve System, the Dallas Fed serves the Eleventh Federal Reserve District, which consists of Texas, northern Louisiana and southern New Mexico.

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