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Job Details

Administrative Specialist

Company name
U.S. Department of Homeland Security

Salary
$68,036.00 to $88,450.00

Location
Arlington, VA

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Open & closing dates

02/14/2018

to

02/21/2018

Salary

$68,036 to $88,450 per year

Pay scale & grade

GS 11

Work schedule

Full-Time

Appointment type

Permanent

Location

1 vacancy in the following location:

Arlington, VA

Relocation expenses reimbursed

No

This job is open to

Federal employees

Current or former competitive service employees, including:

Merit promotion

Career Transition (CTAP, ICTAP, RPL)

Transfer

Veterans

Clarification from the agency

Displaced employees eligible for the Interagency Career Transition Assistance Program (ICTAP) and Agency Career Transition Assistance Program (CTAP) employees within the Local Commuting Area. Veterans' preference eligibles or veterans who have been separated from the armed forces under honorable conditions after 3 years or more of continuous active service.

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Announcement number

ST-10139643-18-LM

Control number

491369000

Duties

Duties

Summary

The Department of Homeland Security (DHS) is calling on those who want to help protect American interests and secure our Nation. DHS Components work collectively to prevent terrorism; secure borders and our transportation systems; protect the President and other dignitaries; enforce and administer immigration laws; safeguard cyberspace; and ensure resilience to disasters. We achieve these vital missions through a diverse workforce spanning hundreds of occupations. Make an impact; join DHS.

This position is located in the Department of Homeland Security (DHS) under the National Protection and Programs Directorate (NPPD), Office of the Director of Management (DM) reporting directly to the Deputy Director of Management.

Who May Be Considered: ICTAP/CTAP

VEOA

View common definitions

of terms found in this announcement.

Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Management and Budget (OMB) and U.S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.

Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.

Relocation expenses are not authorized. Other recruitment incentives may be authorized.

Merit promotion and/or non-competitive referral lists may be issued based on the needs of the agency.

More than one selection may be made from this announcement.

Appointments are subject to the availability of funds.

Learn more about this agency

Responsibilities

In this position, you will respond to administrative and programmatic problems, analyze internal administrative processes, and provide guidance to subordinates. Typical work assignments include:

Serving as a liaison for the Director to include but not limited to response to administrative and programmatic problems to also address matters of a general nature or refer particularly technical matters to the appropriate individuals.

Developing, devising and analyzing internal administrative policies, procedures and management processes of the office through independent reviews, coordination with internal and external components, and preparation of special reports.

Analyzing operations trends to advise and recommends solutions to deal with possible problems.

Serving as a source of referral to the proper Homeland Security officials or other agencies so as to provide appropriate information and correspondence on behalf of the Director.

Reviewing and analyzing presentation materials, or works with presenter to develop materials that meet standards for clarity and conciseness for the Director.

Maintaining overall control of the Director's schedule and exercises judgment in scheduling interview, meetings and conferences to be attended.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

No

Promotion Potential

11

Job family (Series)

0301 Miscellaneous Administration And Program

Requirements

Requirements

Conditions of Employment

You must be a U.S. citizen to apply for this position

You must successfully pass a background investigation

Selective Service registration required

Current Federal employees must meet time-in-grade requirements

You must be able to obtain and hold a Nonsensitive security clearance

New employees must serve a one year probationary period.

You must submit to a drug test and receive a negative test result prior to appointment to this position. After appointment, you may be subject to periodic random drug testing.

Qualifications

You qualify for the GS-11 grade level (starting salary $68,036) if you possess one of the following:

A. Successfully completed three (3) full years of progressively higher level graduate education leading to a Ph.D.; or successfully completed a Ph.D.; or equivalent degree, e.g., LL.M., at an accredited college or university in a field that provided the knowledge, skills, and abilities necessary to do the work.

B. At least one full year of specialized experience comparable in scope and responsibility to the GS-09 level in the Federal service performing the following duties:

Analyzing administrative policies, procedures and management processes to identify areas needing improvement or modification

Maintaining the schedule of a senior executive to ensure no scheduling conflicts

Directing the distribution of correspondence and information in coordination with internal and external partners

Responding to administrative and programmatic problems on behalf of senior management

C. A combination of graduate education (beyond the Master's level) as described in A and specialized experience (less than one year) as described in B, that when combined equals 100% of the qualification requirement. NOTE: Only graduate education beyond the Master's level may be used in this calculation.

National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Qualifications Must Be Met

The qualification requirements listed above must be met by the closing date of this announcement.

Time-in-Grade

Current federal employees must have served 52 weeks at the next lower grade level or equivalent grade band in the federal service. The time-in-grade requirement must be met by closing date of this announcement.

Submit a copy of your most recent Notification of Personnel Action (SF-50) that demonstrates your eligibility for consideration, e.g., length of time you have been in your current/highest grade (examples of appropriate SF-50s include promotions, with-in grade/range increases); your current promotion potential; proof of permanent appointment if applying based on an interchange agreement; etc.

Education

Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable) or a list of coursework with hours completed. Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. For example, specific courses accepted for college-level credit by an accredited U.S. college or university, or foreign education evaluated by an organization recognized for accreditation by the Department of Education as education equivalent to that gained in an accredited U.S. college or university. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications

for more information.

Additional information

DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers

website and select Benefits. Disabled veteran

leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more.

This position has been designated exempt from bargaining unit representation under the national security provision of 5 USC Section 7112(B)(6).

All employees are required to participate in Direct Deposit/ Electronic Funds Transfer for salary payments.

If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment

, and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.

E-Verify:

DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify

, including your rights and responsibilities.

Veterans

, Peace Corps

/ VISTA volunteers

, persons with disabilities

, and those covered under the Interchange Agreement

possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the documentation that is required, click on the links in Who May Be Considered section or contact the Servicing Human Resources Office listed at the bottom of this announcement.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application

You are encouraged to apply online. If you are unable to apply online, please use the Alternate Application link listed in the Other Information section of this vacancy announcement. Applicants are strongly encouraged to apply online if at all possible. Applying online, through your USAJOBS account, will expedite the application process and allow you to check your application status as well as verify the documentation submitted with your application. If you utilize the Alternate Application method, your USAJOBS account will not display this application and you will not receive status updates.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants will be evaluated on their resume and supporting documentation to ensure you meet the basic qualification requirements. If you meet the minimum qualifications, your experience, education and training will be rated using an Assessment Questionnaire that is based on the following competencies or knowledge, skills, and abilities needed to perform this job:

Administration and Management

Partnering

Planning and Evaluating

Written Communication

Candidates who apply under Competitive Merit Promotion procedures will undergo a quality review to determine if they are best qualified based on the content of their resume and their responses to the questionnaire. Best qualified candidates will be referred if all required supporting documentation has been provided.

Candidate who apply under Noncompetitive and Special Hiring Authorities procedures will undergo a quality review to determine if they are minimally qualified based on the content of their resume, supporting documentation submitted and their responses to the assessment questionnaire.

If you are determined qualified, you may be referred to the hiring manager for consideration and may be called for an interview. Preview the Assessment Questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/10139643

Interagency/Career Transition Assistance Program (I/CTAP) Eligibles: If you have never worked for the federal government, you are not I/CTAP eligible. View information about I/CTAP eligibility

on OPM's Career Transition Resources website. To be considered well qualified under I/CTAP, you must be rated at a minimum score of 85 for this position. In addition, you must submit the supporting documents listed under the required documents section of this announcement.

Background checks and security clearance

Security clearance

Q - Nonsensitive

Required Documents

Required Documents

Your resume

Your responses to the job questionnaire

Your Notification of Personnel Action (SF-50)

Your college transcripts,

If your application is rated as well-qualified (score 85 or above) and you are claiming special priority selection rights under the Interagency/Career Transition Assistance Program (I/CTAP)? Submit:

a copy of your agency notice,

a copy of your most recent performance rating, and

a copy of your most recent SF-50, Notification of Personnel Action, noting your current position, grade level, and duty location.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How to Apply

How to Apply

Your application must be received by 11:59 PM EST on 02/21/2018 . To begin your online application, click the Apply Online button and follow the prompts to register or sign into USAJOBS, take the online questionnaire, and submit the required documents. See Required Documents section for more details.

Agency contact information

Philadelphia Services Branch

Phone

2158613074

Email

Philadelphia@opm.gov

Address

DHS NPPD OUS

245 Murray Drive Bldg 410

Washington, DC

US

Learn more about this agency

Next steps

Once you submit your application, we will assess your experience and training, identify the best-qualified applicants, and refer those applications to the hiring manager for further consideration and interviews. We will notify you by email after each of these steps has been completed. Your status will also be updated on USAJOBS throughout the process. To check your status, log on to your USAJOBS account, click on Application Status, and then click More Information. We expect to make a job offer within 30-60 days after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation.

View more information on applying for federal employment.

Thank you for your interest in the Department of Homeland Security, National Protection and Programs Directorate!

Fair & Transparent

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job applicants

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations

or how to contact an agency.

Legal and regulatory guidance

Financial suitability

Social security number request

Privacy Act

Signature and false statements

Selective Service

New employee probationary period

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.

federalgovernmentjobs.us

Company info

U.S. Department of Homeland Security
Website : http://www.dhs.gov/

Company Profile
The Department of Homeland Security has a vital mission: to secure the nation from the many threats we face. This requires the dedication of more than 240,000 employees in jobs that range from aviation and border security to emergency response, from cybersecurity analyst to chemical facility inspector. Our duties are wide-ranging, but our goal is clear - keeping America safe.

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