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Job Details

Secretary OA

Company name
U.S. Department of Veterans Affairs - Agency Wide

Location
Louisville, KY
2 hit(s)  

Profile

Secretary (OA)

in

Louisville

Kentucky

Duties

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Duties

Summary

OUR MISSION:

To fulfill President Lincoln's promise To care for him who shall have borne the battle, and for his widow, and his orphan - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

As a VA Professional, your opportunities are endless. With openings in the multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the Nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities.

In recognition of continued efforts to improve patient care, the medical center was awarded the Robert W. Carey 2007 Performance Achievement Award, 2008 Performance Excellence Award, 2009 Trophy Award, 2009 Kentucky Center for Performance Excellence Achievement Award, and 2010 Circle of Excellence Award.

How would you like to become a part of a team providing compassionate care to Veterans?

Special Employment Consideration:

VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

Learn more about this agency

Responsibilities

The incumbent's primary function is to serve as the secretary to the Medicine Service Specialty Sections by carrying out and coordinating all the clerical support required to accomplish the work of the sections by giving clerical support to the supervisors, section employees, staff physicians, and house staff as time permits. Receives telephone calls and visitors, responds appropriately to all inquiries, and refers those of a technical nature to other staff. Receives all incoming correspondence and reviews replies. Receives request for statistical and informational materials concerning supervisor's programs and advises requester when response will be available. Prepares responses from office files and records, making certain that response is accurate and in accordance with established policy and procedure and following the views and program objectives of supervisor. Maintains current policy manuals. Coordinates various annual and monthly reports, requests and agreements, e.g., teaching agreements, position analysis and description and performance evaluations. Transcribes various correspondence, minutes and reports from handwritten drafts or voice recordings into proper format, with responsibility for correct spelling, grammar, capitalization and punctuation. This includes some documents that require skill in performing editing functions to incorporate substantive changes made by originators. Transcribes dictation from Section Chiefs on a periodic basis including correspondence of medical and technical nature regarding administrative and patient care issues. Receives, distributes and dispatches mail, reviewing correspondence and taking necessary action. Responds to correspondence for signature of the section chief. Prepares correspondence and gathers data to prepare recurring administrative reports and documents from information in various files, and from the University of Louisville on an ongoing basis. Maintains time and attendance records including leave and authorization forms. He/she makes all necessary arrangements for staff travel. Enters workload data for EC (Event Capture) and PCE (Patient Care Encounter) as appropriate. The incumbent is responsible for making arrangements for conferences for the Specialty sections.

Work Schedule:

8:00am- 4:30pm, Monday - Friday

Compressed/Flexible Schedule:

Not available

Telework:

Not available

Virtual:

This is not a virtual position.

Position Description Title/PD#:

/ 4979

Relocation/Recruitment Incentives:

Not Authorized

Financial Disclosure Report:

Not Required

Travel Required

Not required

Supervisory status

No

#### Job family (Series)

0318 Secretary

Similar jobs

Office Secretaries

Secretaries, Office

Requirements

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Requirements

Conditions of Employment

You must be a U.S. Citizen to apply for this job

Designated and/or random drug testing may be required

Selective Service Registration is required for males born after 12/31/1959

You may be required to serve a probationary period

Subject to background/security investigation

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, .

Time-In-Grade Requirement: Candidates may be advanced without time restriction to positions up to the GS-5 level if the position to be filled is no more than two grades above the lowest grade the employee held within the preceding 52 weeks under their latest competitive non-temporary appointment.

You may qualify based on your experience and/or education as described below:Specialized Experience: Applicants must possess one (1) year of specialized experience equivalent to at least the next lower grade (GS-4) in the normal line of progression for the occupation in the organization. Specialized experience is defined as experience that has provided the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. OR,

Education: GS-5: Successful completion of four (4) years of education above the high school level in any field. This education must have been obtained in an accredited business or technical school, junior college, college, or university. To qualify based solely on education, you must include a copy of your transcript with your name, name of school, degree earned and date, grades earned, credit hours, major(s), and grade point average or class ranking with your resume or application form.

OR,

Combination: Combinations of successfully completed education and experience may be used to meet the total qualification requirements. To calculate the combination of education and experience, determine the amount of experience you have as a percentage of the experience required for the grade level. Then determine the amount of education you have as a percentage of the education required for the grade level. Only education in excess of the amount required for the next lower grade level is qualifying. Add the two percentages; the total percentage must equal at least 100% to qualify for the grade level. .You will be rated on the following Competencies for this position:

* - Ability to perform office operations in relation to proper secretarial duties (i.e., refer callers/visitors, distribute/control mail, order equipment/supplies, provide information, draft replies to general inquiries, etc.).

* - Ability to establish and maintain a system for filing, retrieving, and disposing of information in accordance with strict requirements.

* - Ability to arrange meetings and appointments, including reserving meeting place, notifying participants and providing information on subject matter.

* - Ability to finalize reports and correspondence, to include insuring proper forming, grammatical structure and spelling/typographical accuracy.

* - Ability to communicate, telephonically and in person, with a variety of individuals, in eliciting cooperation, presenting and obtaining information and solving problems.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note:

A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements:

The incumbent's work is mostly sedentary in nature and performed in an office setting. May require sitting, standing, bending and carrying light items such as paper, books, boxes, etc. At times, may require walking to all parts of the medical center including out-buildings.

Selected applicants will be required to complete an online onboarding process.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

PLEASE NOTE:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html. All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Additional information

Receiving Service Credit or Earning Annual (Vacation) Leave

: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

The

Interagency Career Transition Assistance Plan

(ICTAP) and Career Transition Assistance Plan

(CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Placement Policy:

The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members

: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the Who may apply eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online view the following link for information regarding an Alternate Application.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

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Background checks and security clearance

Security clearance

Public Trust - Background Investigation

Required Documents

Help

Required Documents

To apply for this position, you must provide a complete Application Package which includes:

Resume

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

Cover Letter

DD-214

OF-306

Other

Other Veterans Document

Resume

SF-15

SF-50

Transcript

Veterans' Preference:

When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 Application for 10 Point Veteran Preference with required proof as stated on the form. Documentation is required to award preference.

For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Help

Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How to Apply

Help

How to Apply

All applicants are encouraged to apply online.

To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 04/19/2018 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/10177322.

To begin, click Apply Online

to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.

Click Submit My Answers

to submit your application package.

NOTE:

It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.

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Agency contact information

Jessica Richardson Tibbs

Phone

502-287-5504

Email

Jessica.Richardson-Tibbs@va.gov

Address

Robley Rex VA Medical Center

800 Zorn Avenue

Louisville, KY

US

Learn more about this agency

Next steps

Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.

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Fair & Transparent

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job applicants

Read more

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

Read more

Legal and regulatory guidance

Financial suitability

Social security number request

Privacy Act

Signature and false statements

Selective Service

New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/495429800. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates:

04/13/2018 to 04/19/2018

Salary:

$33,394 to $43,414 per year

Pay scale & grade:

GS 5

Work schedule:

Full-Time

Appointment type:

Permanent

Apply Now

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Company Profile
The Veterans Health Administration is home to the United States’ largest integrated health care system consisting of 152 medical centers, nearly 1,400 community-based outpatient clinics, community living centers, Vet Centers and Domiciliaries. Together these health care facilities and the more than 53,000 independent licensed health care practitioners who work within them provide comprehensive care to more than 8.3 million* Veterans each year.

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