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Job Details

Facility Operations Specialist

Company name
National Archives and Records Administration

$61,218.00 to $79,586.00

Grand Rapids, MI

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Open & closing dates





$61,218 to $79,586 per year

Pay scale & grade

GS 11

Work schedule


Appointment type



1 vacancy in the following location:

Grand Rapids, MI

Relocation expenses reimbursed


This job is open to

Federal employees

Current or former competitive service employees, including:

Merit promotion

Career Transition (CTAP, ICTAP, RPL)


Clarification from the agency

Status Candidates (Merit Promotion and VEOA Eligibles): Applications will be accepted from current and former competitive service Federal employees, and people eligible under special hiring authorities such as the Veterans Employment Opportunity Act (VEOA), Veterans Recruitment Appointment (VRA), Disabilities Program, etc.


Announcement number


Control number





This position is part of the GERALD R FORD MUSEUM, National Archives and Records Administration. As a/an FACILITY OPERATIONS SPEC, you will serve as the Facility Manager of the Gerald R. Ford Presidential Museum, located in Ann Arbor, MI, performing duties to ensure that the facilities are properly maintained and operated safely and securely.

Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives. Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government - more than 10 billion of them.

Visit our Employee Gallery at

to see the kinds of dynamic projects our staff are undertaking. If you want a career where you can see the difference your work makes, then join the National Archives!

For more information, visit:

Who May Apply: Applications will be accepted from current and former competitive service Federal employees, and people eligible under special hiring authorities such as the Veterans Employment Opportunity Act (VEOA), Veterans Recruitment Appointment Authority (VRA), Disabilities Program, etc.

Learn more about this agency


As a/an FACILITY OPERATIONS SPEC, GS-1640-11, your typical work assignments may include the following under supervision:

Exercises full responsibility and authority for the day-to-day and projected long-term operational requirements for all heating, air conditioning, ventilation, elevator, electrical, security, plumbing systems, water filtration and plumbing, humidification and dehumidification systems, backup emergency and uninterruptible power systems, lighting controls, building automation controls, Maximo preventive maintenance program, fire and security alarm and monitoring systems, fire suppression systems, sewage disposal systems, telecommunication systems, and all other support systems. Inspects facilities daily to determine that all systems are functioning properly.

Develops projects for building modifications, repairs, and alterations ensuring compliance with all applicable requirements. Oversees repair and improvement projects to the building and equipment.

Serves as the Contracting Officer's Technical Representative for facility services contracts, and as Contracting Officer for small purchases. Coordinates excess property disposal and reviews excess property listings for possible items to procure. Oversees contracts for security guards, mechanical, janitorial, landscape, elevator, snow removal, flood control, vehicle maintenance, security and fire alarm system monitoring, pest control, utility services and other contracts pertaining to the operation and maintenance of the Library facilities. Monitors and coordinates the day-to-day activities on contract employees.

Provides emergency essential coverage and response to all after hour calls for building equipment and power failures or alarms, facility services needs, grounds problems, and security situations. Develops and implements occupant emergency plan and safety training. Directs security, fire prevention, and safety programs including organizing and managing the self-protection and emergency preparedness programs.

Provides support for all Museum planned functions, exhibits and special events to include installation and de-installation of exhibits, extra contractor support, managing safety needs, making arrangements for communication and broadcasting requirements, etc. Supports all Foundation events in Museum controlled space.

Participates in the planning of operating budgets and staffing requirements to support the facility's operation and management.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status


Promotion Potential


Job family (Series)

1640 Facility Operations Services



Conditions of Employment

Must be a U.S. Citizen or National.

Males born after 12/31/59 must be registered for Selective Service.

Background and/or Security Investigation required.

More jobs may be filled if additional vacancies occur within 90 days.

Required to complete OGE Form 450 if selected.

Qualifications within 30 Days: You must meet all qualification requirements within 30 days after the closing date of the announcement. Please note that qualification claims will be subject to verification.

Time-In-Grade: Applicants in the Competitive Service who have held a permanent GS position within the past 52 weeks must meet Time-In-Grade (52 weeks at the next lower grade level). For example, one year at the GS-09 for the GS-11


You may qualify at the GS-11 level, if you fulfill one of the following qualification requirements:

GS-11: Candidates must have had one (1) year of specialized experience equivalent to at least the next lower grade level. Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position as described above, and that is typically in or related to the position to be filled.

Examples of specialized experience for this position include experience managing a maintenance program for office or apartment building complexes, hospitals, recreation facilities, military, or other special-purpose installations, including planning maintenance activities, and developing preventative maintenance programs; conducting surveillance activities over construction and maintenance operations performed by a variety of private contractors, including reviewing project plans and specifications for workability, informing contractors of construction and reporting requirements, and supervising operations for conformance with project plans; performing maintenance or construction work, including estimating material and labor costs for a variety of maintenance or construction projects, directing actual work operations, and maintaining appropriate contacts with the organization funding the project.

Education may be substituted for experience. GS-11: Ph.D. or equivalent doctoral degree, or three full years of progressively higher level graduate education above the masters degree from an accredited educational institution leading to a degree that has demonstrated the knowledge, skills and abilities, such as engineering, industrial arts, property management, or business administration.

Combination of Experience and Education: A combination of specialized experience and related graduate education from an accredited educational institution may be used to meet the total requirements for this position.

Please refer to the Office of Personnel Management's, Operating Manual: Qualifications Standards for General Schedule Positions for further information.



ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Additional information

Bargaining Unit: This position is in the AFGE bargaining unit.

Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, you must be a preference eligible or a Veteran separated after 3 years or more of continuous active service performed under honorable conditions.

Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit:

Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:

- Persons with Disabilities-Schedule A

- Special Hiring Authorities for Veterans

- Special Hiring Authority for Certain Military Spouses

- Other Special Appointment Authorities

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

Problem Solving

Execution and Results

Customer Service

Influences/Negotiates with Others

Manages Contracts

Facilities Management

Conducts Research and Analysis

Based on the information you provided in your application package, we will assign you to one of three quality categories - Best Qualified, Well Qualified, or Qualified. Those applicants who are determined to be best qualified will be referred to the hiring manager for further consideration.

Background checks and security clearance

Security clearance

Public Trust - Background Investigation

Required Documents

Required Documents

You must submit a complete Application Package which includes:

1. Your resume showing job title, series and grade (if Federal), duties, hours worked per week, starting and ending dates of employment (month and year), and salary;

2. Responses to Assessment Questionnaire.

3. Other supporting documents: College transcript(s), if qualifying based on education or if required by the position. (Prior to appointment, an official college transcript will be required.)

Responses to Occupational Questionnaire.

Veterans Preference documentation (DD-214 - Member Copy 4 or other copies that indicate character of discharge, SF-15 and VA Letter as appropriate) if applying under VEOA or VRA.

Two of your latest non-award SF-50s, Notification of Personnel Action (such as promotion, reassignment, within-range increase, or appointment).

Most recent annual performance appraisal showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable. Do not submit a performance plan or mid-year progress review.

Persons with disabilities and others who are eligible for appointment under special appointing authorities (e.g., service with the Government Accountability Office {GAO}, Peace Corps, etc.) should indicate the type of appointment on your application and provide supporting documentation as provided by that authority.

Copies of a certification from the armed forces stating/certifying that you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days from the date the certification is submitted.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.



A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How to Apply

How to Apply

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.

A complete application package must be submitted by 11:59 PM (EST) on 02/26/2018 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

To verify the status of your application, log into your USAJOBS account (

); all of your applications will appear on the Welcome screen. The Application Status will appear, along with the date your application was last updated. For information on what each Application Status means, visit:

If you are unable to apply online, you must request an alternative application, which is available from the Human Resources Office. Please contact Robin Kilgore at or (314) 801-0872 to obtain an alternative application.

Agency contact information

Robin Kilgore


(314) 801-0872




303 Pearl Street

Grand Rapids, MI


Learn more about this agency

Next steps

Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. We will review your resume and transcript(s) (if appropriate) to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the best-qualified applicants. After making a tentative job offer, we will conduct a suitability and/or security background investigation. A final job offer for this position is typically made within 40 days after the closing date of the announcement.

Fair & Transparent

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job applicants

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations

or how to contact an agency.

Legal and regulatory guidance

Financial suitability

Social security number request

Privacy Act

Signature and false statements

Selective Service

New employee probationary period

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.

Company info

National Archives and Records Administration
Website :

Company Profile

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