Job Details

Contract Specialist III

Location
Austin, TX

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Description
Benefits
Job
Job Posting:
#00002588
Opened:
8/9/18
Closes:
8/23/18
Position Title:
Contract Specialist III (Contract Manager)
Class/Group:
1982/B19
Military Occupation Specialty Code:
51C, 35, 3006, 6C0X1, 64PX, 51, 6C, 64
FLSA:
Non-Exempt
Number of Vacancies:
1
Division/Section:
Chief Procurement Office / Sourcing Analytics, Research & Compliance
Salary Range:
$3520.33 - $4166.67 / monthly
Duration:
Regular
Hours Worked Weekly:
40
Shift:
Days
Travel:
None
Agency Address:
300 W. 15th Street, Austin Tx 78701
Work Location:
Same
Web site:
****Refer Inquiries to:
Human Resources
Tele**** or (512) 463-5920
HOW TO APPLY:
• Select “Apply Online” to apply for the job at ****• You must create a CAPPS Career Section candidate profile or be logged in to apply
• Update your profile and apply for the job by navigating through the pages and steps
• Once ready, select “Submit” on the “Review and Submit” page.
APPLICANTS MUST PROVIDE IN DEPTH INFORMATION IN THE EXPERIENCE & CREDENTIALS SECTION TO DEMONSTRATE HOW THEY MEET THE POSITION QUALIFICATIONS.
Applications are not accepted at the agency. Resumes are not accepted in lieu of the application. Incomplete applications may result in disqualification of applicant.
Interview Place/Time:
Candidates will be notified for appointments as determined by the selection committee.
Notice:
Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.
EQUAL OPPORTUNITY EMPLOYER
The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age or disability. Please **** to request reasonable accommodations.
POSITION SUMMARY
The **MEMBERS ONLY**SIGN UP NOW***. serves a wide spectrum of customers including Texas state, county or local government offices, and public education entities of all sizes by leveraging bulk buying power that enables eligible customers to buy IT products and services at aggressive discounts without the need for a lengthy procurement process.
The Chief Procurement Office interfaces with major IT companies, DIR customers, and the public in performing their roles. DIR is a fast-paced and collaborative environment with energetic and engaged employees dedicated to achieving the best value for the state. We are a state agency utilizing private industry best practices, including tele-work opportunities, to improve overall state functionality.
The individual in this position will perform complex (senior-level) administrative support, contract management and compliance duties. Provides administrative support for the Chief Procurement Office (CPO) division inclusive of Procurement Services, HUB Coordinator, Enterprise and Cooperative Contracts. Work involves processing Exemption Requests received for CPO contracting which are time sensitive and complex. As part of the compliance team, this position will also be responsible for researching and verifying sales under the DIR contracts. Work includes extensive communication with peers, agencies and the vendor community.
This position is expected to work under limited supervision of the SARC Manager with considerable latitude for the use of initiative and independent judgment.
ESSENTIAL FUNCTIONS
Reviews and processes IT Exemption Requests submitted to DIR by state agencies; includes contract research, review supporting documentation for compliance, and provides recommendations to internal departments.
Utilizes attention to detail when reviewing, identifying and recommending updates based on contract verifications via DocuSign and Salesforce.
Establishes, tracks, and analyzes utilization reports, correspondence and other documentation to identify and develop outcomes
Ensures work follows current contracting policies, regulations and procedures
Performs administrative duties such as filing, copying, documenting archival, records retention, scanning hard copy documentation, uploading documents to various applications and repositories (e.g., Drop Zone, internal drives, Salesforce and SharePoint).
Provides timely and error free communications to customers and vendors
Reviews, analyzes and implements legislation related to contracting
Performs related work as assigned
EDUCATION
Graduation from an accredited four-year college or university with major course work in business administration or related field
One year of additional, directly related contract management experience may substitute for each year of formal education. (e.g., High school diploma or equivalent certificate required plus 8 years of experience without a degree, or Associates Degree plus 6 years of experience).
EXPERIENCE AND TRAINING REQUIRED:
Two (2) years of experience in procurement of technology products and or services, including evaluating bids, proposals and quotations
Two (2) years of experience interacting with state agencies and or political subdivisions, e.g., cities, counties, or school districts
CERTIFICATIONS / LICENSES
Certified Texas Contract Manager (CTCM) Certification or Certified Texas Contract Developer (CTCD) Certification (or the ability to earn CTCM and/or CTCD within one year of employment)
KNOWLEDGE, SKILLS & ABILITIES
Knowledge of the principles and practices of state of Texas procurement laws, regulations, rules, policies and procedures preferred
Knowledge of a variety of IT contracting and procurement techniques and best practices
Knowledge of the latest technology related contracting and procurement operations; familiarity with current technology industry trends
Knowledge of and ability to effectively use correct and appropriate business terminology, spelling, grammar and punctuation in written documents
Ability to take care of the customers’ needs while following company procedures
Ability to exercise courtesy, tact and diplomacy in all communications
Aility to utilize the available time to organize, implement and complete division objectives within given deadlines
Ability to interpret and implement regulations, policies, and procedures
Ability to work a flexible schedule to meet required deadlines
Ability to work under pressure and exacting schedules to complete assigned tasks
Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, internal and external customers
Ability to understand, follow and convey brief oral and/or written instructions
Ability to communicate effectively, both verbally and in writing; in a clear and concise manner
Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment
Ability to comply with all agency policies and applicable laws
Ability to comply with all applicable safety rules, regulations and standards
COMPUTER SKILLS
Proficiency in the use of a personal computers and software applications, including but not limited to word processing and spreadsheets (Microsoft Office preferred).
OTHER REQUIREMENTS
Regular and punctual attendance
Criminal background check
WORK ENVIRONMENT
Frequent use of personal computer, copiers, printers and telephones
Frequent work under stress, as a team member, and in direct contact with others
Frequent standing, walking, sitting, listening and talking
Occasional bending and stooping
Occasional lifting and climbing
****Employees Benefits.pdf
****Agency
**MEMBERS ONLY**SIGN UP NOW***.
Website
****Address
300 West 15th Street
Austin, Texas, 78701

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