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Job Details

Secretary Office Automation

Company name
U.S Department of Defense, Defense Commissary Agency

$37,617.00 to $48,897.00

Colorado Springs, CO

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Open & closing dates

Opening and closing dates





$37,617 to $48,897 per year

Pay scale & grade

GS 6

Work schedule


Appointment type



1 vacancy in the following location:

Peterson AFB, CO

Peterson AFB, CO

Relocation expenses reimbursed


This job is open to

The public

U.S. citizens, nationals or those who owe allegiance to the U.S.

Clarification from the agency


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Announcement number


Control number





The foundation for success of the Defense Commissary Agency (DeCA) mission is our people. It is DeCA's goal to have a workforce that is representative of the nation's diverse cultures and backgrounds. We strive for a work environment of world-class enterprise leaders and an engaged, highly motivated, and capable workforce with a results oriented performance culture. The DeCA operates a worldwide commissary system that provides quality grocery products at cost to active duty military personnel and retirees, members of the Reserve and National Guard, and their families. The agency employs about 18,000 people and its annual sales exceed $6 billion.

Learn more about this agency


· Maintain a filing system, review correspondence for spelling and grammar, receive mail, maintain the store director's appointment calendar and serve as the forms manager.

· Serve as the personnel liaison between the commissary and Human Resources Service Provider (HRSP) by generating requests,

monitoring status and resolving employee personnel actions.

· Perform in-processing functions for all new hires and review in-processing forms for accuracy and completeness.

· Serve as the payroll liaison between the commissary and the Customer Service Representative (CSR) to resolve payroll issues.

· Procure, issue, control, and dispose of supplies and equipment required for store operations.

· Maintain the property accounting register relating to supplies and equipment procured for the commissary.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status


Promotion Potential


Job family (Series)

0318 Secretary

Similar jobs

Office Secretaries

Secretaries, Office



Conditions of Employment

Must be a US Citizen

Must apply by 11:59 EST on the closing date of vacancy

Work Schedule: Full-Time

Tour of Duty: Irregular Schedule including nights, weekends and holidays

Permanent change of Station (PCS) Cost: ARE NOT AUTHORIZED

Position Sensitivity: Non-Critical Sensitive

Security Requirements: Sensitive

Overtime: Occasionally

Temporary Duty (TDY) Travel: Occasionally

Fair Labor Standards Act (FLSA): Non exempt

Bargaining Unit Position: NO

Drug Testing: Not Required

Physical Requirement: Not apllicable

Obligated Position: No


See the Group Coverage Qualification Standards for Clerical and Administrative Support Positions,

Examples of specialized experience include:

-Perform administrative or clerical duties such as preparing correspondence, maintaining a filing system, and keeping an appointment calendar.

-Work with personnel and payroll related actions.

-Complete supply-related duties.

Volunteer Experience: Your Experience refers to paid and unpaid experience, including volunteer work done through National Service program (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. This allows you to track your progress to a complete application package using the My Application Packages checklist and status displays. Your application package status must be complete by 03/19/2018~


Education may not be substituted for this position

Additional information

REGARDING INTERVIEWS: Interviews may be required for this position. Accommodations may be made to conduct telephonic interviews to preclude travel hardships for applicants.

Re-employed Annuitant: A former Federal employee who has retired under either the Civil Service Retirement System (CSRS) or Federal Employees Retirement System (FERS) is an Annuitant. An annuitant cannot be hired (i.e. re-employed) unless the vacant position meets the criteria in the Department of Defense (DOD) policy on employment of annuitants issued December 10, 2008.

Re-employed Annuitant: Does Not Meet Criteria the vacancy does not meet the criteria for appointment of annuitants (irrespective of eligibility or qualifications). Annuitant applicants are advised, in accordance with DoD Policy, that further consideration for the vacancy is not permitted.

If you are using part-time work to qualify for this position, be sure your resume reflects the beginning and ending dates of your employment and the number of hours you worked per week.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Specifically you will be evaluated on the following Competencies:

Clerical and Administrative

Personnel and Payroll



To determine if you meet the qualifications, requirements and quality of experience required for this position, we review your resume, supporting documents and responses to the questionnaire. The score you receive is a measure of the degree to which your background matches the competencies required.

If, after this review, we determine that you inflated your qualifications and/or experience we can and will adjust your score to more accurately reflect your qualifications for this position. Please follow all instructions carefully as errors or omissions may affect your rating. Based on the results of the evaluation process, we place those who apply under delegated examining procedures in one of the following quality categories:

Best-Qualified: Candidates who possess the type and quality of experience that substantially exceeds the position's minimum qualifications, including all selective placement factors and appropriate quality ranking factors.

Highly-Qualified: Candidates who possess the type and quality of experience that exceeds the position's minimum qualifications.

Qualified: Candidates who meet the minimum qualifications and are proficient in some but not all of the position's requirements.

We send candidates in the Best-Qualified category to the hiring manager for employment consideration first. We send candidates in other categories to the hiring manager based on category rating procedures.

Veterans in the Best-Qualified category who (1) provide all applicable and required documents (See the Required Documents section for more information) and (2) meet all the positions' requirements are referred before non-veteran candidates. If there are no veterans in the Best-Qualified category meeting these criteria, we refer non-veteran candidates for employment consideration.

Veterans Preference: If you are entitled to veterans preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. If you are entitled to veterans' preference and qualified for the position, your name will be placed above non-preference candidates on a list sent to the hiring manager for employment consideration. Qualified veterans' preference eligible with a service-connected disability of 10% or more will be listed at the top of the highest quality category depending on the position and grade level of the job. For information on entitlement see

Background checks and security clearance

Security clearance

Q - Sensitive

Required Documents

Required Documents

Application packages should include the following documents:

- Resume: Required. To ensure full consideration of your experience and education we encourage you to use the USAJOBS resume builder to prepare your resume or to guide you in preparing your resume.


for more information. For qualifications determinations your resume must contain a description of your duties, the number of hours worked per week and the beginning and ending dates (month/year) for each position. Resumes

that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position.

- Questionnaire: Required

- Transcripts: Not applicable

-If you are claiming Veterans' Preference, you must submit supporting documents with your application package. These documents must provide acceptable documentation to verify: the type of preference claimed (i.e. 5 point, 10-point, etc.) and the character of the service (i.e. Honorable Discharge). A copy of your DD214, Certificate of Release or Discharge from Active Duty, Showing your Character of Service is required when claiming veterans preference. The member 4 copy of your DD214, Certificate of Release or Discharge from Active Duty, is preferable. If unable to verify Character of Service, you will not receive veterans preference. If claiming 10 point preference, you will need to submit a Standard Form 15 Application for 10-point Veterans' Preference,

If you are currently serving on active duty and expected to be released or discharged within the next 120 days: You must submit written documentation from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days from the date the written documentation is signed. If selected, additional documentation may be required prior to appointment.

If you are Interagency Career Transition Assistance Program (ICTAP) eligible, indicate on your resume that you are applying as ICTAP eligible. To exercise selection priority for this vacancy you must be well-qualified for the position. Applicants must be well-qualified for the vacancy. Well qualified is defined as possessing the type and quality of experience that exceeds the position's minimum qualifications, including all selective placement factors and appropriate quality ranking factors. Provide (1) a copy of the agency notice, (2) a copy of your most recent performance rating and (3) a copy of your most recent SF-50, Notification of Personnel Action, showing your current position, grade level and duty location. For more information on ICTAP see

MILITARY SPOUSE PREFERENCE: You are required to submit a copy of your most recent SF-50 and a copy of your Military sponsor's PCS orders. Information for claiming Military Spouse Preference may be found at the link below.

Additional required supporting documentation: Required documents vary based on the authority under which you are applying (i.e. current permanent Federal employee, military spouse, Schedule A, etc.). See

for more information.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.



A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How to Apply

How to Apply

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on the 03/19/2018to receive consideration.

To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.

You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application. You will receive an email notification when your application has been received for the announcement.

To verify the status of your application, log into your USAJOBS account,

, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.

To preview the questionnaire, please go to

Agency contact information

DeCA WEST Servicing Team DeCA WEST Servicing Team








Defense Commissary Agency West

1300 E Avenue

Fort Lee, VA


Learn more about this agency

Next steps

Once you successfully complete the application process, you will receive a notification of receipt. Your application package will be reviewed to ensure you meet the basic eligibility and qualification requirements, and you will receive a notification. A review will be made of your online questionnaire and the documentation you submitted to support your responses. A list of qualified applicants will be created and sent to the selecting official. All applicant reviewed and/or referred will receive a notification letter. The selecting official may choose to conduct interviews. Once the selection is made, you will receive a notification of decision.

Selective Service Requirement: All male applicants born after December 31, 1959 must be registered with the selective service system or exempt from Selective Service. Please visit

for more information.

Other Notes:

Those selected from this announcement may be required to serve a two year probationary period.

Those selected for this position must submit a completed and signed OF-306 Declaration of Federal Employment. You may complete and submit this form with your application and other supporting documents, if you choose.

Delegated Examining - This announcement may be used to fill Additional vacancies.

Deliberate attempts to falsify your application information, such as copying portions of this job announcement into your resume, may result in you being removed from consideration for this position.

Fair & Transparent

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job applicants

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations

or how to contact an agency.

Legal and regulatory guidance

Financial suitability

Social security number request

Privacy Act

Signature and false statements

Selective Service

New employee probationary period

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.

Company info

U.S Department of Defense, Defense Commissary Agency
Website :

Company Profile
The Defense Commissary Agency, which is headquartered at Fort Lee, VA., operates a worldwide chain of commissaries providing groceries to military personnel, retirees and their families in a safe and secure shopping environment. Authorized patrons purchase items at cost plus a 5-percent surcharge, which covers the costs of building new commissaries and modernizing existing ones.

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