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Job Details

PURCHASING SPECIALIST MEDICAL CENTER

Location
Los Angeles, CA

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Job Description
EXAM NUMBER:
Y2398A
TYPE OF RECRUITMENT:
INTERDEPARTMENTAL PROMOTIONAL JOB OPPORTUNITY
FIRST DAY OF FILING:
October 23, 2017 at 8:00 a.m. (PST) - Until the needs of the service are met and is subject to closure without prior notice.
RESTRICTED TO PERMANENT EMPLOYEES OF THE COUNTY OF LOS ANGELESWHO HAVE SUCCESSFULLY COMPLETED THEIR INITIAL PROBATIONARY PERIOD, UNCLASSIFIED EMPLOYEES WHO HAVE ATTAINED PERMANENT COUNTY STATUS ON A CLASSIFIED POSITION BY SUCCESSFUL COMPLETION OF THE INITIAL PROBATIONARY PERIOD, WITH NO BREAK IN SERVICE SINCE LEAVING THE CLASSIFIED SERVICE,ANDFULL-TIME EMPLOYEES IN THE UNCLASSIFIED SERVICE WITH AT LEAST SIX MONTHS OF FULL-TIME EXPERIENCE IN THE UNCLASSIFIED SERVICE AT THE TIME OF FILING OR BY THE LAST DAY OF FILING.
NO OUT-OF-CLASS EXPERIENCE OR VERIFICATION OF EXPERIENCE LETTERS WILL BE ACCEPTED. NO WITHHOLDS WILL BE ALLOWED FOR THIS EXAMINATION.
DEFINITION:
Develops purchasing policies and procedures for the procurement of all supplies used by the Los Angeles County/USC Medical Center and serves as liaison to other County hospitals and clinics on Health Services-wide purchasing issues.
Essential Job Functions
Supervises procurement staff responsible for preparing purchasing vehicles for commodities, capital asset equipment and services for the Medical Center, and conducting comparative evaluations of vendor products, availability and pricing.
Serves as liaison to other Health Services Department medical centers, hospitals, ambulatory care centers, and clinics on department-wide procurement issues.
Provides direction during the process of sourcing and acquisition of supplies, equipment and services on the development of commodity requirements and specifications and the preparation of purchase orders or requests for formulation of agreement.
Analyzes purchasing and usage trends to ensure spending conforms to budget limits, and recommends departmental policies on purchasing actions.
Monitors performance and efficiency internally within the units of purchasing and accounts payable/invoice processing. Monitors performance and efficiency externally by monitoring service provision, service responsibilities and service expectations.
Assists in the preparation of the services and supply budget for the Medical Center and supervises the ongoing monitoring of the budget during the entire budget cycle.
Modifies purchasing policies to ensure the most efficient procurement of supplies and equipment for the Medical Center.
Ensures efficient utilization of purchasing information systems, and monitors the quality of data entered concerning purchases, receipts, and disbursements in GHX or eCAPS for each section of service.
Reviews reports of vendor performance to ensure purchasing policies are being followed.
Meets vendors to resolve problems and recommends to the Internal Services Department that vendor agreements be assessed for and/or terminated for non-compliance.
Monitors and analyzes standing purchase order encumbrances.
Requirements
MINIMUMREQUIREMENTS:
Three (3) years of experience making recommendations for the development and implementation of purchasing policies and procedures for a variety of commodities.
LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative form of transportation to perform the job related essential functions of the position.
Physical Class II - Light:
Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved.
DESIRABLE QUALIFICATIONS:
Knowledge of maintaining a standardization program for medical supplies and equipment.
Experience in the acquisition, inventorying and reporting of Capital Assets (equipment).
Experience utilizing Microsoft Excel.
Additional Information
EXAMINATION CONTENT:
This examination will consist of two (2) parts:
Part I:
An evaluation of training and experience based upon application information and desirable qualifications, weighted 50%.
Part II:
An Appraisal of Promotability which will evaluate knowledge and skills, adaptability, problem solving and analytical ability, personal and public relation, oral and written communication skills and supervision, weighted 50%.
CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.
ELIGIBILITY INFORMATION:
Applications will be processed on an as-received basis and those receiving a passing score will be promulgated to the eligible register accordingly.
The names of candidates receiving a passing score in the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation.
NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS.
SPECIAL INFORMATION
Appointees may be required to work any shift
including evenings, nights, weekends and holidays.
VACANCY INFORMATION:
The resulting Eligible Register will be used to fill vacancies throughout the Department of Health Services as they occur.
APPLICATION AND FILING INFORMATION
APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED.
Your application must be received by 5:00 p.m., PST, on the last day of filing.
Apply online by clicking on the green Apply button at the top right of this posting. You can also track the status of your application using this website.
All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment
Utilizing VERBIAGE
from the Class Specification and Minimum Requirements serving as your description of duties WILL NOT
be sufficient to demonstrate that you met the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED
This examination will remain open until the needs of the service are met. Application filing may be suspended at any time with or without advance notice.
Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUM
REQUIREMENTS
. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, description of work performed, and salary earned . If your application is incomplete, it will be rejected.
NOTE:
If you are unable to attach the required documents, you must ****, within fifteen (15) calendar days of filing online or your application will be rejected. Please include the exam number and the exam title.
SOCIAL SECURITY NUMBER:
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.
COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.
NO SHARING OF USER ID AND PASSWORD:
All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.
DEPARTMENT CONTACT:
Tanisha Buggs, Exam Analyst
****
(323) 914-7039
(323) 869-0942 (****
CALIFORNIA RELAY SERVICES ****
Closing Date/Time:
Employer:
LOS ANGELES COUNTY
This listing is managed by:
About Los Angeles County
With a population of over ten million people, the County of Los Angeles has more residents than any county in the nation, and within its boundaries are 88 cities. It is rich in cultural diversity and home to world renowned museums, theaters, the nation’s motion picture industry, major universities, and numerous five-star restaurants. The mountains, deserts, and the beautiful Pacific Ocean, along with some of the world’s finest urban recreational attractions, are freeway close.
The County is governed by a five-member Board of Supervisors (Board) who are elected on a non-partisan basis and serve four-year staggered terms. As the governing body, the Board serves as both the executive and legislative authority of the largest and most complex county government in the United States. There are 34 appointed department heads that report to the Board.  There are also three elected officials (Assessor, District Attorney, and Sheriff) for a total of 37 major administrative units or departments that currently serve the needs of the County’s residents.
Selected by Forbes Magazine as one of America’s Best Employers of 2016, the County’s annual budget for fiscal year 2016-2017 is $29 billion, with funding for approximately 108,000 positions to serve its diverse population.
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