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Job Details

SENIOR PROPERTY CONVEYANCES EXAMINER

Location
Los Angeles, CA

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Job Description
EXAM NUMBER:
E1193 I
FIRST DAY OF FILING:
APRIL 04, 2016 at 8:00 A.M. (PST)
UNTIL THE NEEDS OF THE SERVICES ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE.
TYPE OF RECRUITMENT:
DEPARTMENTAL PROMOTION JOB OPPORTUNITY
(Restricted to permanent employees of the Registrar-Recorder/County Clerk who have successfully completed their initial probationary period and meet the qualifying requirements)
Current employees in the unclassified service who meet the following criteria also qualify to participate in this exam:
Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service.
Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service by the last day of filing.
Verification of Experience Letters (VOEL)
will not be required. Experience performing duties that applicants believe are inconsistent with their official payroll title will be evaluated for this examination; all information included in the application material, including information describing your assigned duties, will be evaluated to determine qualification. OUT-OF-CLASS EXPERIENCE
will be accepted for this examination.
Withhold Information:
Permanent employees who have completed their initial probationary period and hold a qualifying payroll title may file for this examination if they are within six months of meeting the experience requirements by the last day of filing. However, the names of such employees will be withheld from the certification list until the required experience is fully met. APPLICANTS WHO ARE WITHIN SIX MONTHS OF MEETING THE SELECTION REQUIREMENTS WHILE WORKING OUT-OF-CLASS WILL NOT BE PLACED ON WITHHOLD.
NOTE:
The last two paragraphs above supersede item #5 about Promotional Examinations under 'Employment Information' in the job bulletin.
DEFINITION:
Examines the more complex legal documents relating to real and personal property to determine their acceptability for recordation in the public records maintained in the Department of Registrar-Recorder/County Clerk.
CLASSIFICATION STANDARDS:
Positions allocable to this class typically report to a Supervising Property Conveyances Examiner and are responsible for examining the more complex documents presented for recordation, examining and certifying maps for recordation and serving as lead workers. The position requires the exercise of judgment in those areas where guidelines and precedents may not be applicable or their applicability may not be clear. Incumbents must possess a thorough knowledge of applicable laws, regulations, policies and procedures essential for the protection of property rights when recording legal document.
Essential Job Functions
Visually examines legal documents (e.g., deeds, deeds of trust, leases, homesteads, conveyances, assignments, etc.) by reviewing their contents and referring to manuals and legal statutes, in order to determine their acceptability for recording in the public records.
Rejects documents that are statutorily incomplete, that do not meet statutory requirements, do not meet recording fee requirements, or are otherwise not covered by statute, noting the discrepancies and needed corrections in order to ensure that only documents that are required to be recorded and are statutorily complete are recorded.
Cites State and County laws, rules, regulations, and policies, etc. to staff members and provides similar information to members of the public, which provide the bases for accepting or rejecting documents presented for recording in the public records in order to ensure that documents are recorded, in compliance with applicable laws, rules, statutes, etc.
Responds to questions or concerns from staff, the public, representatives of title insurance companies, attorneys, lending institutions, etc. pertaining to public recordation of legal documents in order to provide assistance and facilitate the ease and accuracy of recording.
Ensures that new laws affecting recordation are implemented and followed by Property Conveyances Examiners by disseminating bulletins, memoranda, verbally, etc. in order to ensure that changes are implemented.
Acts as a lead worker by training, advising, and reviewing the work of Property Conveyances Examiners in order to ensure that all work performed conforms to applicable laws, policies, procedures, and guidelines.
Generates daily and weekly reports (production records and status of work) by reviewing logs and creating databases (i.e., JEDI) in order to communicate the status of the work up the chain-of-command.
Distributes work to first-line staff by reviewing tasks that need to be completed, generating the weekly schedule, checking staff availability, etc. in order to ensure equitable distribution of the workload and to facilitate goal accomplishment.
Reconciling funds collected by generating a report in JEDI and transmitting to Finance in order to ensure that all appropriate fees have been collected and accounted for.
Requisitions supplies by submitting requisition forms on e-Caps and gathering and distributing supplies to staff, as needed.
Requirements
Selection Requirements:
Option 1
One year's paid full-time
* experience as a Los Angeles County class of Property Conveyances Examine
r -OR-
Option 2
Three years paid full-time
* specialized experience
** in searching records for evidences of ownership and encumbrances affecting the title to, and interests in real property, escrow procedures or the review and evaluation of documents relating to real or personal property.
PHYSICAL CLASS:
2 - Light.
Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved.
Special Requirement Information:
*Full-time experience is evaluated on the basis of a vertfiable 40-hour per week. Work performed part-time will be prorated on a month-to-month basis.
** Specialized experience
means performing specialized clerical duties requiring a working knowledge of specialized subject matter and the specialized clerical functions involved and the use of initiative and independent judgment within procedural and policy limits.
Additional Information
This examination will consist of two parts:
Part I:
An evaluation of experience based upon application information weighted 50%, and
Part II:
An Appraisal of Promotability weighted 50%. The Appraisal of Promotability is designed to measure knowledge and skills, adaptability and dependability, problem solving skills, written and oral communication skills, interpersonal skills, and leadership skills.
CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER
Applicants with disabilities who require special arrangements must provide the Recruitment and Selection Section with advance notice.
ELIGIBILITY
INFORMATION
Applicants will be processed on an as received basis and promulgated to the eligible register accordingly. The names of candidates will be placed on the eligible register for a period of twelve (12) months from the date of promulgation.
NO PERSON MAY COMPETE FOR THIS EXAMINATION MORE THAN ONCE EVERY 12 MONTHS.
FINGERPRINTING AND SECURITY CLEARANCE
Before a final appointment is made to this position, candidates are subject to security clearance which includes fingerprinting. An individual may be withheld from appointment, if he/she has a conviction record incompatible with the essential duties of the position for which he/she has applied. Any false statement or omission of material fact may cause forfeiture of employment rights. Information presented on employment applications, resumes and during the examination process is subject to verification. Disqualifying factors may include but are not limited to: felony convictions, certain job-related misdemeanor convictions, certain serious traffic convictions or patterns of traffic violations (e.g., 3 or more moving violations within the past 2 years, failure to appear, at-fault accidents, and driving under the influence), illegal use of certain controlled substances and/or poor employment history.
VACANCY INFORMATION
The resulting eligible register for this examination will be used to fill vacancies in the Department of Registrar-Recorder/County Clerk offices located in Norwalk, Van Nuys, LAX office, and Lancaster.
AVAILABLE SHIFT
Appointees will be required to work any shift, including evenings, weekends, and holidays.
APPLICATION AND FILING INFORMATION
APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED.
All applicants are required to submit a County of Los Angeles Application and complete all the supplemental questions online
(via electronic submission) ONLY. Facsimile and hardcopy applications will not be accepted.
Fill out your application and supplemental questions
completely. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job.
All information is subject to verification.
We may close the exam anytime without prior notice.
We may reject your application at any time during the selection process.
All correspondence to applicants will be sent electronically with the exception of the final examination result notice. Applications electronically received after 5:00 p.m., PST on the last day of filing will not be accepted.
NOTE
: You must upload any required documents as attachments during application submission. If you are unable to attach required documents, you may **** or email them to **** within fifteen (15) calendar days of filing online. Please include your name, the exam number and exam title on the faxed documents.
The acceptance of your application will depend on whether you have clearly shown that you meet the SELECTION REQUIREMENTS based on the information provided on the application and supplemental questions by the last day of filing . It is to your advantage to provide complete and thorough information for evaluation, including complete dates (MM/DD/YY). Of particular interest will be the breadth and length of experience in the areas covered under Selection Requirements
Resumes may be added to your application, but cannot be substituted for the Education and Experience portions of the County application nor for the completion and submission of the supplemental questions.
SOCIAL SECURITY NUMBER:
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.
COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.
NO SHARING OF USER ID AND PASSWORD:
All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.
California Relay Services ****
ADA Coordinator ****
Teletype ****
Department ****
Department Contact Email: hrrecruitment @rrcc.lacounty.gov
Closing Date/Time:
Employer:
LOS ANGELES COUNTY
This listing is managed by:
About Los Angeles County
With a population of over ten million people, the County of Los Angeles has more residents than any county in the nation, and within its boundaries are 88 cities. It is rich in cultural diversity and home to world renowned museums, theaters, the nation’s motion picture industry, major universities, and numerous five-star restaurants. The mountains, deserts, and the beautiful Pacific Ocean, along with some of the world’s finest urban recreational attractions, are freeway close.
The County is governed by a five-member Board of Supervisors (Board) who are elected on a non-partisan basis and serve four-year staggered terms. As the governing body, the Board serves as both the executive and legislative authority of the largest and most complex county government in the United States. There are 34 appointed department heads that report to the Board.  There are also three elected officials (Assessor, District Attorney, and Sheriff) for a total of 37 major administrative units or departments that currently serve the needs of the County’s residents.
Selected by Forbes Magazine as one of America’s Best Employers of 2016, the County’s annual budget for fiscal year 2016-2017 is $29 billion, with funding for approximately 108,000 positions to serve its diverse population.
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