This position will provide administrative support to the VHA Office of Procurement and Logistics. This announcement is only open to candidates eligible under the Career Transition Assistance Program (CTAP).
Duties include, but are not limited to: Receiving and screening telephone calls and visitors.
Reviewing all incoming and outgoing correspondence involving highly complex, technical and confidential matters for clarity, completeness of reply and procedural correctness.
Preparing and composing various kinds of correspondence to include memorandums, reports, policies, congressional and VHA responses, issue briefs and budget reports.
Assisting in the summarization of reports, financial data and in the periodic VACO administrative and statistical reviews.
Preparing data reports to be used to plan budgets, determine obligations and prepare for new programs.
Completing and distributing meeting and conference schedules.
Scheduling meetings, including arranging for space, preparing the agenda and minutes.
Arranging travel and developing itineraries for staff.
Performing timekeeping functions.
Managing overall supply needs, services, material movement, and real property for the office.
Assisting with the administrative parts of Human Resources issues, documents and requests.
Searching for, assembling and summarizing information from files or directives in anticipation of the needs of the program.
: Monday - Friday, 8:00 am- 4:30 pm
: May be available
: Not available
Position Description Title/PD#
: Secretary/ PD 02533-0
: Not authorized
Financial Disclosure Report:
Occasional travel - You may be expected to travel for this position.
Job family (Series)
Conditions of Employment
You must be a U.S. citizen to apply for this job.
Selective Service Registration is required for males born after 12/31/1959.
You may be required to serve a probationary period.
Designated and/or random drug testing may be required,
Subject to a background/security investigation.
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/13/2018.
: For CTAP, applicants must hold or have held in the past the grade for which applying GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 showing your grade eligibility must be submitted with your application materials.
CTAP candidates must be found to be well qualified for referral. This is defined as meeting the specialized experience and any selective placement factor for this position. You must have one year of specialized experience equivalent to at least the next lower grade GS-08 in the normal line of progression for the occupation in the organization as a GS-09. The specialized experience for this position is: composing and editing correspondence; coordinating the work of an office; maintaining appointment calendars; records management; serving as timekeeper; making travel arrangements; ordering supplies; compiling data for reports; scheduling conferences and meetings; taking meeting minutes; and operating a personal computer.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
A full year of work is 35-40 hours of work per week. Part-time experience will be credited based on time spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: Work is primarily sedentary in a standard office environment.
The Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified. Well qualified is defined as meeting the specialized experience and any selective placement factor for this vacancy (see specialized experience for more information). Information about CTAP eligibility is on OPM's Career Transition Resources website at
The posting of this announcement does not obligate management to fill a vacancy or vacancies.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
This job opportunity announcement may be used to fill additional vacancies.
For more information on the Who may apply eligibility requirements, please refer to the document.
If you are unable to apply online view the following link for information regarding an .
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
In describing your experience, please be clear and specific. We will not make assumptions regarding your experience.
You will be rated on the following competencies based on your application for this position:Administration and Management Attention to detail
Narrative responses are not required presently. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the competencies; completion of a work sample, and/or contact for an interview.
Your resume and/or supporting documentation will be verified. Please follow all instructions carefully.
Background checks and security clearance
To apply for this position, you must provide a complete Application Package which includes:
The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
Other Veterans Document
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. .
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 07/13/2018 to receive consideration. To preview the questionnaire click . To begin, click Apply Online and create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and other supporting documents and complete the occupational questionnaire.
Click Submit My Answers to submit your application package.
To verify your application is complete, log into your USA JOBS account, , select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement.
Agency **** Wildwood Ave Suite 301
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the .
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Equal Employment Opportunity (EEO) for federal employees & job applicants
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about or
Legal and regulatory guidance
This job originated on . For the full announcement and to apply, visit . Only resumes submitted according to the instructions on the job announcement listed at will be considered.