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Secretary II - NSP

Location
Lincoln, NE

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Description
Benefits
Questions
Description
For more information ****. For Americans with Disabilities Act (ADA) accommodations, please ****, or ****

Nebraska State Penitentiary, 4201 S. 14th Street; Lincoln, NE 68502 

Monday thru Friday; 08:00 a.m. to 04:30pm 
Examples of Work
Provides administrative support to the Deputy Warden and other Administrative staff. Disseminates information in person, by telephone, email, or correspondence pertinent to the activities of the Deputy Warden to provide requested responses and data to written inquiries, visitors, agency employees, and others. Creates and modifies manual and electronic filing and record keeping systems pertinent to the Deputy Warden to ensure availability of necessary information and confidentiality of the material. Types, enters, and scans narrative, numerical, and/or statistical information from rough draft and/or revised typed draft, documents, electronic communications, or voice recordings to facilitate the processing or documenting of information. Reviews and sends hard copy and electronic mail, form letters, and material relying on established correspondence guidelines and/or supervisory instructions to determine the nature of the request for information pertinent to the Deputy Warden's procedures, operations, and priorities. Takes and transcribes minutes and dictation from meetings to facilitate the processing of correspondence and/or to ensure that information and topics discussed at meetings are recorded. Arranges meetings for the Deputy Warden to ensure the appropriate selection of time, location, agenda, and attendance list. Operates office equipment such as personal computer, typewriter, reproduction and scanning equipment, calculator, facsimile machine, posting and mailing machine, multi-line telephone system, and associated software. Orders office supplies and equipment to maintain the office inventory. Check and file/retrieve correspondence, records, reports, and other information using manual and electronic files/databases arranged in alphabetical, numerical, chronological, subject matter, and/or random access order to facilitate the identification, processing, and/or filing/retrieval of these material, and/or the control of databases or similar archives. 
Qualifications / Requirements
REQUIRED: Experience in performing office/clerical or secretarial support functions, using personal computers and associated office software such as word processing and spreadsheets.

PREFERRED: Experience using Microsoft Word and Excel. Typing a rate of 40 words per minute net.

OTHER: Applicants accepting a job offer must pass the following pre-employment exams in this order: physical exam/screening, and at a randomly announced time, pass a drug test. Once at the Staff Training Academy, must successfully complete the fully paid Nebraska Corrections Training Program. 
Knowledge, Skills and Abilities
Good organizational skills with the ability to pay attention to detail. Ability to understand and apply administrative support policies and guidelines. 
This link will direct you to information regarding the State of Nebraska's current benefits offered to permanent employees.
****01
State agencies comply with Nebraska's Veterans' Preference laws. If you wish to claim Veteran's Preference, check EACH box that applies. (points individually added)
a. I am not claiming Veteran's Preference, OR I cannot meet at least three of the following requirements:
b. I previously submitted Form DD214 or similar documentation OR it is attached to the application.
c. I have served in the U.S. Military on active duty other than for training OR I receive or am eligible to receive benefits from the U.S. Department of Veterans Affairs OR I am the spouse of a 100 percent disabled veteran who served on active duty OR I am the spouse of a service member currently serving on active duty OR my spouse was discharged in the past 180 days.
d. I previously submitted proof of a service-connected disability recognized by the U.S. Department of Veterans Affairs and marriage certificate (if applicable) OR it is attached to this application.
e. I (or my spouse) received an honorable discharge or a general discharge (under honorable conditions).
02
What experience have you had in performing office/clerical or secretarial support functions?
a. No experience
b. Some experience
c. A year or more of experience
03
What experience do you have in entering information or keeping or updating records?
a. No experience
b. Some experience
c. A year or more of experience
04
How much experience have you had in setting up filing or record systems?
a. No experience
b. Some experience
c. A year or more of experience
05
What experience do you have in accessing, retrieving, or researching information or records?
a. No experience
b. Some experience
c. A year or more of experience
06
What experience have you had in preparing or composing memos, letters, reports, emails, or other correspondence?
a. No experience
b. Some experience
c. A year or more of experience
07
Please describe your experience in office or secretarial support:
08
How much experience do you have in performing customer service?
a. No experience
b. Some experience
c. A year or more of experience
09
What experience do you have in meeting or greeting customers or visitors and directing them to the right people or area?
a. No experience
b. Some experience
c. A year or more of experience
10
How much experience have you had in answering the telephone for others, taking messages, and referring or transferring calls?
a. No experience
b. Some experience
c. A year or more of experience
11
What experience do you have in answering inquiries or gathering or sharing information on behalf of an office or organization?
a. No experience
b. Some experience
c. A year or more of experience
12
What experience have you had in working with confidential or sensitive information?
a. No experience
b. Some experience
c. One year or more of experience
13
How much experience have you had in working with personal computers or office software?
a. No experience
b. Some experience
c. A year or more of experience
14
What experience have you had using Microsoft Word or other word processing applications?
a. No experience
b. Some experience
c. A year or more of experience
15
How often do you use Microsoft Word or other word processing applications?
a. Never
b. Monthly or less
c. Weekly
d. Daily
16
How would you describe your level of competency with Microsoft Word?
a. None
b. Basic
c. Intermediate
d. Advanced
17
What experience have you had using Microsoft Excel or other spreadsheet applications?
a. No experience
b. Some experience
c. A year or more of experience
18
How often do you use Microsoft Excel or other spreadsheet applications?
a. Never
b. Monthly or less
c. Weekly
d. Daily
19
How would you describe your level of competency with Microsoft Excel?
a. None
b. Basic
c. Intermediate
d. Advanced
20
What experience have you had using Microsoft Outlook or other email programs?
a. No experience
b. Some experience
c. A year or more of experience
21
How often do you use Microsoft Outlook or other email programs?
a. Never
b. Monthly or less
c. Weekly
d. Daily
22
How would you describe your level of competency with Microsoft Outlook?
a. None
b. Basic
c. Intermediate
d. Advanced
23
Please describe and explain your experience with computers and software applications:
24
To be given credit, everything you say in these supplemental questions must be documented in the Work Experience or Education sections of the application form. Have you reviewed your application to be sure it contains enough information to support and verify your answers to these questions?
a. Yes
b. No
Required Question
Agency
**MEMBERS ONLY**SIGN UP NOW***.
Website
****Address
1526 K Street, Suite 100
Lincoln, Nebraska, 68508
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