Tour of Duty:
8:00 a.m. - 4:30 p.m.
Position Description Title/PD#:
Administrative Officer/ PD# 77086-A
Ad-hoc telework only
This recruitment is for one
position with the Office of Health Informatics, Office of Workforce Planning and Employee Administration, located at 2817 West End Ave, Suite 200, Nashville, TN 37203.
Learn more about this agency
Administrative Officer PD# 77086-A
The incumbent is responsible for overall coordination of planning in the Service. As Administrative Officer for the Service, the incumbent is responsible for controlled executive correspondence, the smooth and efficient operation of the office. The incumbent manages the long-range and short-range planning program, including all logistical needs of the Service staff. The incumbent develops and maintains effective office systems, processes, procedures, and communications, evaluates and modifies ineffective systems, and makes adjustments as needed to ensure efficient work patterns and smooth communication flow. The incumbent will be responsible for a wide variety of non-routine and unrelated projects concurrently, and will frequently be called upon to exercise judgment and flexibility in determining the approach, methods, and prioritization of project completion. The incumbent functions as an administrative focal point for coordination and assistance to field staff in addressing the needs of the Service. In this capacity, s/he facilitates information flow between the Service, VISNs, VHA Headquarters and the medical facilities in relation to management controls and efficiency. As Administrative Officer, incumbent facilitates administrative functions of the office of the manager. Incumbent recommends and implements changes to administrative policies and procedures which include flow and preparation of correspondence in the office. Incumbent manages a wide variety of correspondence from within and outside VHA and prepares responses, routes to the proper staff member, and/or consults with appropriate staff member prior to preparation of response. He/she records minutes and tracks action items for the office. Incumbent plans agendas and ensures that appropriate working papers and reports are complete and ready for presentation by the office. Prepares and distributes approved minutes of meetings. Incumbent also provides support to the various groups on which the manager serves as a participating member. Performs administrative work, which includes management of schedules. Applies fourth generation computer applications and selects the one most appropriate to the duties. Evaluates the need for such applications and selects the one most appropriate to the task. Plans and/or accomplishes special projects. Solves problems in performing a variety of duties related to special projects involving administrative or support issues.
#### Job family (Series)
0341 Administrative Officer
Conditions of Employment
You must be a US citizen to apply for this job.
Subject to a background/suitability investigation.
Selective Service Registration is required for males born after 12/31/1959.
PHYSICAL REQUIREMENTS: The work is primarily sedentary, although some slight physical effort may be required.
To qualify for this position
, applicants must meet all requirements within 30 days of the closing date of this announcement.
Applicants who are current Federal employees or who have held a GS grade anytime in the past 52 weeks must also meet time-in-grade requirements. Example for a GS-11 position you must have served 52 weeks at the GS-09 level.
Specialized Experience (GS-11):
Applicants must have One year of specialized experience equivalent to at least the next lower grade (GS-09) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Work independently under pressure, meet deadlines, and adjust priorities to accomplish the goals within the Service and the Organization. Prepares responses and routes to proper staff or consult with proper staff member prior to preparation of response. Extensive knowledge and use of computer suite of programs. Apply fourth generation computer applications and use the most appropriate for their assigned duties. Ability to use VistA for procurement and budget activities.
3 full academic years of progressively higher level graduate education or Ph.D or equivalent doctoral degree.
A combination of specialized experience and graduate education that equates to 100% of the requirements for the GS-11.
Additional information on the qualification requirements are outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's website at ****Education
APPLICANTS PLEASE NOTE:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report attendance and/or degrees from only these schools. Applicants can verify accreditation at the following websites: ****and ****Foreign Education:
To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in the interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP)
provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified, you must submit appropriate documentation and be found well-qualified (have a final rating of 85 or more before any Veterans preference points) for this vacancy. Information about CTAP and ICTAP eligibility is on OPM's Career Transition Resources website at ****Receiving Service Credit for Earning Annual (Vacation) Leave:
Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
This job opportunity announcement may be used to fill additional vacancies.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
MAILED/EMAILED APPLICATION WILL NOT BE ACCEPTED. ANY APPLICATION MATERIALS SUBMITTED VIA MAIL/EMAIL WILL BE DESTROYED AND NOT RETURNED.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be rated on the following competencies based on your application for this position:
- Ability to work independently in the accomplishment of a wide variety of responsibilities including setting priorities, organizing and adjusting workflow and meeting deadlines.
- Ability to communicate diverse information orally and in writing to a wide variety of individuals in a pleasant and efficient manner.
- Ability to review written materials for compliance with administrative correspondence procedures, which include proper format, correct spelling, punctuation and grammar.
- Ability to coordinate and efficiently organize the administrative/clerical procedures and systems of the office.
- Knowledge of multiple office automation software packages and skill necessary to perform a substantial range of functions within each package for the production of correspondence, spreadsheets, etc., and work within an automated database to enter, modify and report on various data. Identify specific applications and skill level achieved.
If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to: responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE
. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Background checks and security clearance
Public Trust - Background Investigation
Drug test required
To apply for this position, you must provide a complete Application Package which includes:
The following documents are required:
Your Résumé (Must include series, grade, step, starting and ending dates of employment, month and year, and hours worked per week, and salary information).
If you are a current or former Federal employee
, you must
submit a copy of your last or most recent
signed Notification of Personnel Action (SF50) showing your position, title, series, grade and eligibility. Applicants who fail to submit this form will be rated INELIGIBLE
(SF-50 must be in PDF format; text format will not be accepted). Note:
Your SF-50 must reflect the grade and step information equivalent to or greater than the grade lower than the position you are applying to. This may not always be your most recent SF-50. You may need to submit more than one SF-50
Performance Appraisal - This document is optional for all applicants
Please use this checklist to ensure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
How to Apply
All applicants are encouraged to apply online.
To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 08/14/2018
To begin, click Apply Online
to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
Click Submit My Answers
to submit your application package.
It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USA JOBS account, ****select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.
VHA Service Center - 1
6100 Oak Tree Boulevard
Independence, OH 44131
Learn more about this agency
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
Fair & Transparent
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Equal Employment Opportunity (EEO) for federal employees & job applicants
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about disability employment and reasonable accommodations or how to contact an agency.
Legal and regulatory guidance
Social security number request
Signature and false statements
New employee probationary period
This job originated on ****For the full announcement and to apply, visit ****Only resumes submitted according to the instructions on the job announcement listed at ****will be considered.
Open & closing dates:
08/10/2018 to 08/14/2018
Pay scale & grade:
$61,218 to $79,586 per year