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Job Details

Special Assistant

Company name
Smithsonian Institution

Salary
$81,548.00 to $106,012.00

Location
Washington, DC

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Profile

Open & closing dates

01/11/2018

to

01/18/2018

Salary

$81,548 to $106,012 per year

Pay scale & grade

GS 12

Work schedule

Full-Time - Full-Time, Permanent

Appointment type

Permanent - Federal

Location

Washington DC, DC

FEW vacancies

Relocation expenses reimbursed

No

This job is open to

The public

U.S. citizens, nationals or those who owe allegiance to the U.S., and excepted service employees.

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Announcement number

18R-SB-303416-DEU-NMAH

Control number

488449200

Duties

Duties

Summary

This position is located in the Director's Office of the National Museum of American History (NMAH). The overall purpose of this position is to assure that the Director manages and meets all of his/her priorities and obligations, translating directly into the Museum meeting its priorities and obligations.

Learn more about this agency

Responsibilities

Ensures smooth operations of Director's front office by managing day-to-day office activities.

Coordinates and tracks the flow of incoming and outgoing correspondence.

Provides oversight of planning and scheduling meetings, conferences and travel.

Designs and organizes filing systems and locates and assembles information.

Coordinates and prioritizes a large amount of paperwork and electronic documents.

Monitors & facilitates all communication, serving as the primary point of contact for Director and other senior staff.

Collaborates with management and staff to complete assignments and fulfill commitments, ensuring goals and timelines are met.

Travel Required

Not required

Supervisory status

No

Promotion Potential

12

Who May Apply

This job is open to…

This position is open to all U.S. Citizens or U.S. Nationals. Excepted Service employees may also apply to this announcement.

Questions? This job is open to 1 group.

Job family (Series)

0301 Miscellaneous Administration And Program

Requirements

Requirements

Conditions of Employment

Pass Pre-employment Background Investigation

May need to complete a Probationary Period

Maintain a Bank Account for Direct Deposit/Electronic Transfer

Males born after 12/31/59 must be registered with Selective Service.

Qualification requirements must be met within 30 days of the job announcement closing date.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on the web at http://www.opm.gov/qualifications.

Qualifications

Experience: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-11 level in the Federal Service or comparable pay band system.

For this position specialized experience is defined as supporting an executive in a complex cultural institution; managing calendar and travel; responding to inquiries, concerns and requests from multiple constituencies, including Board members, donors and officials from private industry; juggling multiple demands from internal and external entities; and managing office functions and administration.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Education

Additional information

Flexible Spending Accounts - http://www.fsafeds.com/fsafeds/index.asp

Health Insurance - http://www.opm.gov/insure/health/index.asp

Leave - http://www.opm.gov/oca/leave/index.asp

Life Insurance - http://www.opm.gov/insure/life/index.asp

Long Term Care Insurance - http://www.ltcfeds.com

Retirement Program - http://www.opm.gov/retire/index.asp

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

Ability to plan and coordinate a wide variety of activities relating to the programs of the Museum.

Skill in oral communication in order to fully support senior staff members and collaborate with internal and external counterparts.

Skill in written communication to fulfill assignments and commitments, ensuring goals and timelines are met.

Skill in customer service to respond to inquiries and assignments from multiple sources.

Applicants who meet or exceed minimum qualifications will be assigned to one of three category groups based on job-related criteria: Best Category - Meets the minimum qualification requirements and excels in most of the job related competencies above. Better Category - Meets the minimum qualification requirements and satisfies most of the job related competencies above. Good Category - Meets the minimum qualification requirements, but does not satisfy most of the job related competencies above to a substantive degree. This category rating process does not add veterans' preference points or apply the rule of three, but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. A selecting official may make selections from the highest quality category (Best Category) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. Applicants who have not submitted a resume in the USAjobs system and/or have not answered all of the vacancy questions will not be considered for this position.

Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

To preview questions please click here

Background checks and security clearance

Security clearance

Public Trust - Background Investigation

Required Documents

Required Documents

Your application package should include the following documents:

Detailed resume created in the USAJOBS Resume Builder.

Proof of Veteran's Preference - DD214 (Member 4 Copy), if you are a veteran. Additionally, applicants claiming 10-point preference must complete Standard Form (SF) 15, Application for 10-Point Veteran Preference, as well as additional documentation required by the SF-15, such as a VA letter.

Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.

Proof of U.S. accreditation for foreign study, if applicable.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Benefits for federal employees

Healthcare insurance

Pay and leave

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How to Apply

How to Apply

Click on the Apply Online button on the upper right side of the page. Please Note:

You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).

You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.

The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.

If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.

Agency contact information

Sean Butler

Phone

202-633-6339

TDD

202-633-6409

Fax

000-000-0000

Email

ButlerS@si.edu

Address

SMITHSONIAN

Office of Human Resources

POB 37012, 600 Maryland Avenue, MRC 517

Washington, District of Columbia

United States

Learn more about this agency

Next steps

At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab My USAJOBS; e-mailing vacancy.info@si.edu; or by contacting the Office of Human Resources Representative listed. Additional Information:

Tips on applying for Smithsonian jobs are available at www.sihr.si.edu/jobs.cfm

The Smithsonian does not pay relocation expenses.

The Smithsonian embraces diversity and equal employment opportunity ( www.si.edu/oeema

Fair & Transparent

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job applicants

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations

or how to contact an agency.

Legal and regulatory guidance

Financial suitability

Social security number request

Privacy Act

Signature and false statements

Selective Service

New employee probationary period

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.

federalgovernmentjobs.us

Company info

Smithsonian Institution
Website : http://www.si.edu

Company Profile
Founded in 1846, the Smithsonian is the world's largest museum and research complex, consisting of 19 museums and galleries, the National Zoological Park, and nine research facilities.

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