Administrative Officer

Profile

Open & closing dates

Opening and closing dates

04/13/2018

to

04/23/2018

Service

Excepted

Pay scale & grade

FV F

Salary

$47,577 to $71,366 per year

Salary includes locality payment of 25.11%.

Appointment type

Temporary - Temporary NTE - Not to exceed 2 years

Work schedule

Full-Time

Location

1 vacancy in the following location:

Des Moines, WA

Des Moines, WA

Relocation expenses reimbursed

No

This job is open to

The public

U.S. citizens, nationals or those who owe allegiance to the U.S.

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Announcement number

ACT-AJT-18-MPAJTW-57075

Control number

496711100

Duties

Duties

Summary

Air Traffic Operations (AJT) controls more than 5 million square miles of airspace in the U.S. and more than 24 million square miles over oceans. AJT is responsible for Airport Traffic Control Towers (Federal and Contract), Terminal Radar Approach Control facilities, Air Route Traffic Control Centers, and Combined Center Radar Approach Control facilities to guide aircraft through their various phases of flight.

Business Component: Air Traffic Organization, Air Traffic Services, Air Traffic Operations, Western Service Area, AJT-W.

Learn more about this agency

Responsibilities

If you are selected for this position, you serve as an Administrative Officer to the Director and Deputy Director of Air Traffic Operations Western Service Area, AJT-W . You will be responsible for planning, developing, monitoring, and executing actions required to manage the office's administrative functions which may include all or several of the following administrative functions: fiscal, travel, management information systems, office management, property management, management analysis and procurement. You will work under detailed instructions provide by manger, project/program manager, and/or team lead. Work will be reviewed regularly during assignments and at completion to ensure timeliness and all aspects of quality. Work activities directly impact the administrative and business activities of the Terminal and En Route service areas.

You will review draft disciplinary actions prior to the director's signature; gather and compile documents the director will use to hear employee responses to proposed disciplinary actions; gather and compile employee performance documents to prep the Director for performance discussions; gather and compile documents to be used by staff members in EEO meditations and hearings, as well as Merit System Protection Board (MSPB) hearings; receive and review all air traffic controller training failure documents for the Director to make employment decisions. You will access multiple systems that house employee personally identifiable information (PII) for the AJT Eastern Service Area workforce; attend and participate in all staff and leadership meetings; you will have responsibility for all files/records/documents forwarded to the director/deputy director for their review/approval.

You will manage travel schedules and the E2 Travel system, maintain and review the calendars on a daily basis; resolve conflicts with the schedule as necessary; ensure attendance at appropriate meetings of those acting on the Director's behalf. Financial management duties will include spend plan preparation and oversight, tracking of expenditures and obligations, and advising on burn rates and necessary adjustments. You will provide logistical support for the Director's Video Teleconferencing (VTC) meetings and schedule conference rooms. In addition, you will manage time and attendance for the Director's direct reports, purchase office supplies and other items as required. You will review administrative documents for grammar, format, and punctuation prior to Director's signature. You will distribute meeting/telecon notes for all management team events and provide back-up administrative assistance to other Service Area Directors and executive staffs. You will coordinate with the Executive Advisor on developing an agenda for management team meetings and track action items from meetings. You will maintain executive confidence and protect operations by keeping information confidential. You will welcome guests and customers by greeting them, in person or on the telephone; answer and/or direct inquiries.

Travel Required

Occasional travel - The job may require travel from time- to-time, but not on a regular basis. The travel may be for training or other work-related duties.

Supervisory status

No

Promotion Potential

NA

Who May Apply

This job is open to…

U.S. Citizens

Questions? This job is open to 1 group.

Job family (Series)

0341 Administrative Officer

Requirements

Requirements

Conditions of Employment

US Citizenship is required.

Selective Service Registration is required for males born after 12/31/1959.

Qualifications

To view the complete qualification standard, applicants should reference – U.S. Office of Personnel Management the Group Qualification Standard for Administrative and Management Positions.

https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards

To qualify for this position at the FV-F level you must demonstrate in your application that you possess at least three years of progressively responsible general experience that demonstrates the ability to analyze problems to identify significant factors, gather pertinent data, recognize solutions, plan and organize work and convey information, with at least one year equivalent to the FG/GS-4 level

OR

Successful completion of a full 4-year course of study in any field leading to a bachelor's degree, gained from an accredited college or university OR a combination of education and experience may be qualifying for this position. Refer to OPM's Operating Manual Qualification Standards at:

http://www.opm.gov/qualifications/standards/group-stds/Gs-admin.asp for more information.

Qualifications must be met by the closing date of this vacancy announcement.

Education

If qualifying based on education, YOU MUST SUBMIT A COPY OF YOUR TRANSCRIPTS PRIOR TO THE CLOSING DATE OF THIS ANNOUNCEMENT. FAILURE TO DO SO WILL RESULT IN LOSS OF CONSIDERATION. If unable to upload transcripts to application, please fax a copy to 609-485-8995 to the attention of Melissa Paris and reference the announcement number on the FAX. IF SELECTED, OFFICIAL TRANSCRIPTS WILL BE REQUIRED PRIOR TO EMPLOYMENT. Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/admins/finaid/accred/index.html

Preview Job Questionnaire

Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.

Additional information

We may use this vacancy to fill other similar vacant positions.

Position may be subject to a background investigation.

A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies.

As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Applicants meeting the minimum qualification requirements may be further evaluated on the Knowledge, Skills and Abilities in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or priority grouping and referred to the selecting official for consideration.

You may also be considered for this vacancy based on eligibility under the 30% or More Disabled Veteran Program, Veterans' Recruitment Appointment, and Persons with Disabilities/Persons with Targeted Disabilities. To be considered for one of these special hiring authorities, you must identify your eligibility in your questionnaire in the Applicant-Preferred Conditions of Employment section. In addition, you must submit documentation that provides evidence of eligibility as indicated in the Required Documents section of the announcement.

All, some or none of the applicants may be interviewed.

This is a temporary position, not to exceed 2 years. Appointment under this external hiring authority does not afford the employee eligibility for non-competitive conversion to a permanent excepted service appointment.

Additionally, selection does not provide the employee eligibility to apply for and compete for permanent internal assignments in accordance with EMP-1.14, Permanent Internal Assignments.

This is not a bargaining unit position.

Links to Important Information: Locality Pay

, COLA

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Background checks and security clearance

Security clearance

Public Trust - Background Investigation

Drug test required

No

Required Documents

Required Documents

Only supplemental documentations, e.g. transcripts or veterans's documents will be accepted with your on-line application. These documents must be uploaded or faxed to 609-485-8995 on or before the closing date of this announcement. All submitted documents should reference the announcement number.

If you are requesting consideration for any of the special hiring authorities, you must submit the following documentation:

30% or More Disabled Veteran Program: You must submit a DD 214, Certificate of Discharge (Member 4 copy is preferred), and supporting documentation as required by form SF-15 such as an official statement, dated 1991 or later, from the Department of Veterans Affairs or from branch of the Armed Forces certifying to the present existence of the veteran's service-connected disability.

Veterans' Recruitment Appointment: You must submit a DD 214, Certificate of Discharge (Member 4 copy is preferred). Applicants claiming 10-point preference must provide supporting documentation as required by form SF-15 such as, an official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying to the present existence of the veteran's service-connected disability before preference is awarded.

Persons with Disabilities and Persons with Targeted Disabilities Appointment:

You must provide proof of disability documentation (i.e. Schedule A Letter) that: May be a letter or other documentation on official stationery/letterhead with an official signature.

Clearly states that you are eligible for appointment under the PWD/PWTD hiring authority or a Schedule A appointment authority as outlined in 5 CFR Section 213.3102(u). Does not need to detail the specific disability, medical history, or need for accommodation.

All Veterans: If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

Veterans currently on active duty claiming veterans' preference: You will be granted tentative preference if you submit a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions and your application shows that you have the required service. Prior to being appointed, you must provide to the Servicing Human Resource Management Office a DD Form 214 documenting discharge/release and showing that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How to Apply

How to Apply

You must apply online to receive consideration. Your application must have a status of Received by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must have a status of Received each time a referral list is created in order to receive consideration for positions associated with register.

IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.

We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.

Please ensure EACH work history includes ALL of the following information:

Job Title (include series and grade if Federal Job)

Duties (be specific in describing your duties)

Employer's name and address

Supervisor name and phone number

Start and end dates including month, day and year (e.g. June 18 2007 to April 05 2008)

Full-time or part-time status (include hours worked per week)

Salary

Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.

You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies. Please see this guide, Document Upload Guide

, for more information on uploading and re-using the documents in your applications.

Agency contact information

Melissa Paris Melissa Paris

Phone

609-485-6291

Fax

609-485-8995

Email

melissa.paris@faa.gov

Address

Federal Aviation Administration

William J. Hughes Technical Center

Human Resource Management Office

Atlantic City International Airport, NJ

US

Learn more about this agency

Next steps

Candidates for FAA positions are evaluated using our Automated Vacancy Information Access Tool for Online Referral (AVIATOR) system.

AVIATOR compares your skills and experience as described in your application with the requirements of the position.

If you are found to be an eligible, highly-qualified candidate, you will be referred to the selecting official for further consideration.

(In some cases, individuals with priority for special consideration must be considered and selected before other candidates.)

Whether or not you are contacted for an interview depends upon the location of the position and the judgment of the selecting official.

Important - If you make any change to your application, you must resubmit it.

If you change your application and do not resubmit it, your changes will not be considered part of your application package, and your previous application will be considered.

FAA is an Equal Opportunity Employer

All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify us. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR)

or by contacting the local FAA Civil Rights Office.

Fair & Transparent

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job applicants

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations

or how to contact an agency.

Legal and regulatory guidance

Financial suitability

Social security number request

Privacy Act

Signature and false statements

Selective Service

New employee probationary period

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.

federalgovernmentjobs.us

Company info

Department Of Transportation, Federal Aviation Administration
Website : http://www.faa.gov/

Company Profile