The City of Royse City
Court Administrator is responsible for the overall coordination of the operations of the Municipal Court. Employee plans, organizes, processes, and controls the work of the Court, and is responsible for providing training to subordinate personnel. Employees in this class have thorough knowledge of court terminology and court of record procedures. Position ensures proper reporting to the State of Texas concerning municipal records.
Work with persons involved in a municipal court setting to include judges, prosecutors, defense attorneys, defendants, witnesses, and police officers.
General supervision is provided by the Director of Finance.
KNOWLEDGE, SKILLS, AND ABILITIES:
Thorough knowledge of official courtroom procedures.
Thorough knowledge of report and record maintenance principles and techniques.
Thorough knowledge of alphabetic and numeric filing principles and methods.
Considerable knowledge of principles of effective administration, to include planning, evaluating, coordinating, and supervising.
Considerable knowledge of various modern computer applications, i.e., word processors, databases.
Skill in written and oral communications for effective expression.
Communicate clearly and concisely, both orally and in writing
Adapt to a variety of work situations and interruptions
Work independently in the absence of supervision
Ability to utilize a variety of modern office equipment, i.e., computers, facsimile machines, copiers.
Ability to exercise judgment and make decisions in accordance with established departmental policies and procedures.
Ability to establish and maintain working relationships with supervisor, support staff and other departments/agencies position interacts with.
Ability to review essential functions for efficient results and accuracy.
Ability to exercise discretion in matters of a sensitive and confidential nature.
Ability to exercise consistent tact and courtesy in frequent public contact.
Tasks are essentially sedentary, with occasional walking, bending, light lifting, or other restricted physical activities.
Tasks involve some physical effort, i.e., some standing and walking, or frequent lifting (25-50 lbs); or minimal dexterity in the use of fingers, limbs, or body in the operation of shop/office equipment; may involve extended time at a keyboard or work station.
The physical demands and essential functions described here are representative of those that must be met by an employee, with or without reasonable accommodations, to successfully perform the functions of this job.
Responsibilities and Duties
ESSENTIAL DUTIES AND RESPONSIBLITIES
Develops and maintains procedures for operation of the Municipal court.
Supervises, trains, and evaluates the performance of clerk(s) under charge, and participates in the selection process for subordinate personnel.
Maintains court docket schedules for court dates, and prepares complaints and schedules cases for court, ensuring all materials are accurate and complete prior to the court date.
Records all court procedures, and collects and sends conviction on citations to the Texas Department of Public Safety License Issuance and Driver Records Division.
Sends driving school completion information to the State, and prepare reminder letters for overdue driving school completion.
Administers the Municipal Court computer system, to include coordination of maintenance and system upgrades.
Maintains citation file database, and files and maintains written citations.
Files closed cases, and prepares cases for underground storage.
Prepares affidavits for warrants, and prepares subpoenas/jury summons.
Organize, submit, and/or distribute prepared paperwork for proper signatures, and processes filing and paperwork concerning cases appealed to County Court.
Prepares paperwork for various functions of the court, i.e., defensive driving school deferrals, probable cause affidavits, complaints, and warning letters.
Performs court room duties when in session, i.e., assisting the judge, forwarding copies of court orders to defendants, receiving monies, resetting cases, distributing paperwork for judicial signatures, reviewing correspondence.
Enters and clears warrants on the computer system, and enters dismissals in database for deferred adjudication after probation period.
Receives monies for citations, bonds, and escrows, and establishes payment plans for warrants; forwards escrow payments to proper agency.
Maintains responsibility for all monies received, to include preparing and depositing funds.
Assist the public in person and by phone including retrieving information and files, and providing general information regarding scheduling of court dates, defensive driving, warrants, and courtroom procedures and policies.
Prepares various monthly, quarterly, and monthly reports concerning items such as production, statistical data, and State fees due, etc.
Prepares and processes all paperwork and reports for the department and to other agencies.
Assists in annual budget preparation and justification.
Ability to consistently demonstrate speed, and accuracy.
Required to report for work punctually, work all scheduled hours, and any required overtime as deemed necessary. Must maintain a physical condition and standards necessary for the proper performance of duties, with or without accommodation.
Perform other duties as assigned or required.
Qualifications and Skills
MINIMUM JOB REQUIREMENTS
No criminal convictions above the level of a class B misdemeanor within the last five (5) years.
Applicant must have the ability to be bonded as required by section 3.17 of the City Charter.
Must be certified to access the TLETS system or able to become certified within the first six (6) months of employment.
EDUCATION AND EXPERIENCE
Must possess one of the following:
Level II Court Clerk Certification from the Texas Municipal Courts Education Center.
Minimum of three (3) years progressively responsible administrative support experience, at least two years of which shall be specifically in municipal court activities, such as handling pre-trial sessions; or and equivalent combination of education, training, and experience
Knowledge of Incode preferred
Job Type: Full-time
Salary: $44,978.63 /year
Municipal Court: 2 years
The City of Royse City
Website : http://www.roysecity.com