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Job Details

Secretary Oa

Company name
Defense Finance and Accounting Service

$43,053.00 to $55,968.00

Cleveland, OH

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Open & closing dates

Opening and closing dates





$43,053 to $55,968 per year

Pay scale & grade

GS 7

Work schedule


Appointment type



1 vacancy in the following location:

Cleveland, OH

Cleveland, OH

1 vacancy

Relocation expenses reimbursed


This job is open to

Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a surplus or displaced employee.

Federal employees - Competitive service

Current or former competitive service federal employees.

Federal employees - Excepted service

Current excepted service federal employees.

Individuals with disabilities

Military spouses

Peace Corps & AmeriCorps Vista

Special authorities

Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.


Clarification from the agency

Status Candidates

Share Share

Announcement number


Control number





Who may apply: Current or Former Permanent Federal Employees, 30% or More Disabled Veterans, Veterans Recruitment Appointment (VRA) eligibles (up to GS-11), Veterans Employment Opportunities Act (VEOA) eligibles, Schedule A eligibles, Military Spouses, Peace Corps eligibles, and other individuals eligible under Special Appointment Authorities.

The following link will help you determine if you meet the eligibility to apply for this position:

PLEASE NOTE: You will be considered only for those appointment eligibilities for which you select, attach supporting documentation and are found eligible.

Learn more about this agency


Prepares a wide variety of correspondence, reports, and other documents from electronic and handwritten drafts using office automation equipment, ensuring correct grammar, spelling, capitalization, punctuation, and format.

Reviews correspondence prepared by others for content, correct grammar, spelling, punctuation and format. Screens material prior to distribution for suspense dates, establishes controls and follows up on responses due.

Reads and processes incoming correspondence and material, identifying which items need to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations, or handled personally.

Manages supervisor?s calendar and schedules appointments and meetings based on personal knowledge of workload and current issues without prior approval.

Receives visitors and phone calls, determines nature of inquiry/request, and refers only those contacts needing staff attention. Routes calls and visitors based upon knowledge of programs and operations.

Makes travel arrangements based on general intentions/preference of traveler in accordance with applicable regulation/policy; schedules transportation, lodging reservations, prepares travel orders.

Schedules conferences and meetings, attending to all administrative details (ensuring materials and services provided, preparation and distribution of agenda and conference notes/minutes, suspensing and following up on action items.

Travel Required

25% or less - You may be expected to travel for this position.

Supervisory status


Promotion Potential


Job family (Series)

0318 Secretary



Conditions of Employment

Must be a U.S Citizen or National

Registered for Selective Service (males born after 12-31-1959)

Suitable for Federal employment

Time after Competitive Appointment: Candidates must have served 3 months after latest competitive appointment in the Federal service.

This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.

Time in Grade Requirement - see the Qualifications field below for more details.


Typing Proficiency: Applicant must certify the ability to type 40 words per minute.

Applicants must possess one year of specialized experience equivalent in level of difficulty and responsibility to the next lower grade (GS-6) in the Federal service, which demonstrates the ability to apply knowledge of the rules, procedures, operations, and functions of an organization sufficient to perform office support duties; providing guidance on administrative procedures; applying administrative practices and procedures for preparing and managing correspondence and maintaining files; researching information and data to prepare forms, reports and other related communications; writing and performing review of correspondence and documents written by others, ensuring proper grammar, spelling and compliance with required formats, policies and regulations; and scheduling conferences/meetings to include making necessary travel arrangements.

Time-in-Grade: Current or former federal employees who have held a GS position in the preceding 52 weeks, must meet the time in grade requirement. Applicant must have served 52 weeks as a GS-6 or higher grade in Federal Service.


GS-07 (1-grade interval) Substitution of Education for Experience: One full year of graduate level education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled. Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements. If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education (

Additional information

If you are unable to apply online, view the following link for information regarding Alternate Application

Moving expenses notbe paid.

We may use this announcement to make a temporary promotion. For some positions, the temporary promotion may be made permanent without further competition.

Selections are subject to restrictions resulting from the DoD Program for Stability of Civilian Employment.

A two year probationary or trial period may be required.

We may use this announcement to fill additional vacancies within 120 days of the closing date.

This position is Non-Exempt from the Fair Labor Standards Act.

Travel requirement is less than 25%.

This position is covered by a bargaining unit.

Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. (See DoD Instruction 1400.25, Volume 300, at

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.


All information included in the resume and Occupational Questionnaire is subject to review and verification. HR will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. Applicants meeting the minimum requirements will be further evaluated based upon information you provided in the Occupational Questionnaire. If a determination is made that the work experience described in your submitted resume does not support your responses to the self-assessment questionnaire, your score may be reduced, and you may lose consideration for this position. If you are already a DFAS employee, you may be subject to disciplinary action, up to and including removal from Federal service, if you are found to have exaggerated, embellished, inflated, mischaracterized, or falsified your resume or qualifications.

The Assessment Questionnaire takes approximately 15 minutes to complete and collects information on your education, training and experience related to the following critical competencies:

Attention to Detail


Customer Service

Technology Application

You can preview the Assessment Questionnaire here:

Background checks and security clearance

Security clearance


Required Documents

Required Documents

You must provide a complete Application Package which includes:

1. Resume: You are encouraged to choose only ONE method of submitting your resume. (HR will review the resume that the system date stamps as the latest one received and this may not be the resume, which best reflects your qualifications for the job and may result in an ineligible rating.) You may submit your resume by: attaching in your USAJOBS account. For assistance in preparing your resume, take a look at the DFAS Resume Tools

2. Complete Assessment Questionnaire: Your resume must describe the quality of work in regards to responses to the occupational self-assessment questionnaire as they generate your numerical rating.

3. Other Supporting Documents.

The following supporting documents are ONLY required if applicable to your personal qualifications or status. They must be received by the closing date of the announcement.

1. Transcripts and/or Certifications: You must submit documentation if you are substituting education for experience. For additional information on acceptable documents or to see if you must submit documentation click here Transcripts and Certifications

. You must also document your education and/or certifications in your resume.

2. SF-50: With the exception of current permanent DFAS employees, current or former federal employees must submit a Notification of Personnel Action reflecting the highest grade held on a permanent basis, tenure and appointment type.

3. Veterans Documentation: Click to review these authorities and documents verifying eligibility for a VEOA, VRA and/or 30% or more disabled veterans hiring authorities

4. Military Spouse: Click here

to review this authority and the documents you are required to submit.

5. ICTAP Eligibles: A copy of the RIF separation notice and SF-50 if available.

6. Other Special Hiring Authorities: Click here

to review these authorities and the documentation you are required to submit.

7. You may submit a cover letter which will be forwarded to the selecting official with your resume. Your cover letter will not be used to verify your qualifications or eligibility.

WARNING: Failure to submit a complete application package including any required documentation by 11:59 PM (EST)

03/25/2018, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information. The Details page will display the status of your application. It is the applicant's responsibility to verify that information entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.



A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How to Apply

How to Apply

To apply for this position, you must provide a complete Application Package. See required documents below.

Click 'Apply Online' to create an account or log in to your existing USAJOBS account.

1. Follow the prompts to complete the assessment questionnaire and upload required documents.

2. Please ensure you click the Submit My Answers button to submit your application.

3. Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement. You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete.

Agency contact information

HR Customer Care Center HR Customer Care Center


(317) 212-0454




1240 E. 9th Street

Cleveland, OH


Learn more about this agency

Next steps

The occupational questionnaire and the resume that you submit will be used to assess your qualifications for the job, and to identify the best qualified applicants to be referred to the hiring manager for further consideration and possible interviews. We will notify you of the outcome after each of these steps has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation.

Fair & Transparent

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job applicants

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations

or how to contact an agency.

Legal and regulatory guidance

Financial suitability

Social security number request

Privacy Act

Signature and false statements

Selective Service

New employee probationary period

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.

Company info

Defense Finance and Accounting Service
Website :

Company Profile
The people of the Defense Finance and Accounting Service (DFAS) take pride in serving the men and women who defend America. We take our contribution to national defense seriously. We work hard to fulfill the important fiscal responsibilities entrusted to us by the American taxpayers. We ensure the resources they provide are accounted for properly. In FY 2012, DFAS:

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