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Job Details

Executive Support Specialist

Company name

$74,075.00 to $114,510.00

Scott Air Force Base, IL

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Open & closing dates





$74,075 to $114,510 per year

Pay scale & grade

NH 3

Work schedule


Appointment type



Scott AFB, IL

Few vacancies

Relocation expenses reimbursed


This job is open to

Federal employees

Current or former competitive service employees, including:

Merit promotion

Career Transition (CTAP, ICTAP, RPL)



Individuals with a disability


Announcement number


Control number





This is an acquisition demonstration project position, NH-03, equivalent to the GS-12 to GS-13.

For more information on Acq Demo please go to the following links:

DoD AcqDemo Homepage:

Fact Sheet:

The US Transportation Command (USTRANSCOM) provides responsive air, land, and sea transportation support to deploy, sustain, and redeploy US military forces worldwide during peace and wartime. USTRANSCOM is also responsible for coordinating and overseeing the end-to-end global logistics and supply chain management systems within the DoD. USTRANSCOM seeks highly skilled applicants in a variety of fields to include: Acquisition, Information Technology, Strategic Planning, Financial Management, Logistics, and Supply Chain Management.. Find out more click here

Click here

to view the AF Civilian Employment Eligibility Guide:

Internal Employees (Air Force Employee - Current Permanent Competitive Service Career/Career-Conditional Employee and Current Permanent AF DCIPS Employees with Reinstatement Rights to the Competitive Service)

Current Federal Employees (DoD Transfer - Army, Navy, DFAS, etc.--Excluding Air Force)

Former Federal Employees (Reinstatement)

DoD Transfer (Army, Navy, DFAS, etc.--Excluding Air Force)

Schedule A - Individual with Disabilities - click here

for additional information

ICTAP (Interagency Career Transition Assistance Program)

Federal Employees (Non-DoD Transfer - OPM, VA, Dept of Labor, etc.)

VEOA (Veterans Employment Opportunity Act)

30% Disabled Veterans

You MUST have one or more listed eligibilities to be considered. Eligibility claims must be supported with required documentation submitted with each application package to be considered. Transfer and Reinstatement eligibles must provide their most current SF-50 and the SF-50 reflecting the highest grade held if not reflected on most current/separation SF-50. *Air Force is not responsible for erroneous eligibilities you list or fail to list.

Learn more about this agency


The primary purpose of the position is to serve as executive advisor to the Director of the USTRANSCOM Command, Control, Communications and Cyber Systems Directorate; provides organizational support and counsel to the Director on matters involving United States Congress, Secretary of Defense, Chairman of the Joint Chiefs of Staff and their staffs; identifies, manages, and advises the Director relating to a variety of complex projects spanning and/or crossing almost every function within the directorate; daily provides project officer, operations, administrative oversight, and all other subjects directly impacting the directorate, to include personal and confidential matters; assists in visit preparations and hosts foreign and domestic dignitaries; and ensures day-to-day operations comply with applicable laws, instructions, and policies.

- Serves as the principal staff assistant to the Director of the USTRANSCOM Command, Control, Communications, and Cyber Systems Directorate. Provides extensive formal internal and external support and coordination; receives/reviews incoming correspondence and documents; tracks suspense documents and requests for information relating to the Director and the Directorate staff. Incumbent prepares and finalizes various senior executive level reports, correspondence, and documents and determines and modifies format and content, as required. Independently composes and initiates nontechnical correspondence concerning the Directorate's mission and programs; office procedures; letters of acknowledgment, commendation, notification, etc. Anticipates the Director's need for information; gathers and summarizes information from files, Directorate's divisions, and personal research and prepares material to ensure it is immediately available for the Director's use. Screens incoming correspondence, publications, regulations, and directives that affect the Directorate, determines which can be acted upon personally and takes appropriate action. Receives telephone calls from senior executives from within and outside the Directorate and based upon intimate knowledge of the Directorate's programs and operations, determines appropriate action. Incumbent receives senior executive visitors {domestic and international) who have previously scheduled appointments with the Director.

- Identifies the need for, plans, coordinates, and executes various high-level projects affecting virtually any program/functional area within the Directorate. The incumbent provides strategic expert guidance on project approaches. Establishes and ensures project deadlines are met to accomplish desired outcomes. Applies project management skill and builds plans in support of the Joint Staff and USTRANSCOM's priorities, Component Commands, Subordinate Commands, other USTRANSCOM directorates, and the Directorate's goals.

- Administers support activities as well as serves as the Director's representative in certain meetings. Designs and implements office policies and procedures; ensures policies are being adhered to; analyzes and monitors internal processes; and recommends and implements procedural and policy changes to improve operational efficiency. The incumbent provides advice to the Director and the staff on significant issues and problems related to operational efficiency and work accomplishment. Prepares plans to meet substantial changes in the Directorate's processes and workload.

- The employee personally handles arrangements for the Executive Director based on a built mutual working relationship and personal knowledge of his/her authority and method of operation. The incumbent independently assists in making arrangements, such as country clearances, passports, visas, transportation, lodging, vehicle reservations, meetings, congressional testimonies, conferences, dinners, office visits, read-a heads, etc. based upon the Executive Director's intentions and known preferences. Independently develops itinerary items, working directly with the points of contacts and knowledge of the Executive Director's schedule and priorities.

- Develops and issues administrative directives and instructions setting forth methods and procedures to be followed. Interprets USTRANSCOM, Air Force, Joint Staff, DoD, USG, NATO, international, and other higher echelon directives, analyzes and processes reports (and interprets policies which pertain to their processing), and analyzes the administrative situations which affect the development of policies as a result thereof.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status


Who May Apply

This job is open to…

Federal Employees, VEOA, Individuals with Disabilities. See Job Summary for further information on Who May Apply.

Questions? This job is open to 3 groups.

Job family (Series)

0301 Miscellaneous Administration And Program

Similar jobs

Administrative Assistants, Executive

Assistants, Executive

Command And Control Officers

Directors, Employee Development

Employee Development Directors

Executive Administrative Assistants



Conditions of Employment

U.S. Citizenship Required

Males must be registered for Selective Service, see

Must be able to obtain/maintain a Top Secret/SCI Security Clearance

PCS will not be paid

This posn is subject to provisions of the DoD Priority Placement Program

Disclosure of Political Appointments

This is a Key Position


1. Employee must be able to obtain and maintain a Top Secret/Sensitive Compartmented Information (TS/SCI) security clearance.

2. Work hours other than normal duty hours, including evenings, weekends, and/or holidays, may be required.

3. Work may occasionally require travel away from the normal duty station by commercial and/or military aircraft.

4. A Bachelors Degree is highly desirable.

5. Completion of Professional Military Education (PME) - Intermediate Developmental Education (IDE) or Joint Professional Military Education I (JPME I) is highly desirable.

6. A Defense Acquisition Program Management Level 1 certification is desirable.

7. This is a drug testing designated position. The incumbent is subject to random testing for drug use.

8. This position is designated as a key position IAW AFI 36-507. Duties of this position are essential to the accomplishment of wartime/contingency operations. Incumbents of key positions must be removed from their military recall status if alternative for filling of the position during an emergency are not available.


SPECIALIZED EXPERIENCE: One year of specialized experience which includes knowledge of personnel processes and administrative operations, knowledge and ability to provide extensive formal internal and external support and coordination; receives/reviews incoming correspondence and documents; tracks suspense documents and requests for information relating to the Director and the Directorate staff. Incumbent functions as the Director's focal point for official taskers. Incumbent prepares and finalizes various senior executive level reports, correspondence, and documents and determines and modifies format and content, as required. Independently composes and initiates nontechnical correspondence concerning the Directorate's mission and programs; office procedures; letters of acknowledgment, commendation, notification, etc. This definition of specialized experience is typical of work performed at the next lower broadband NH-02, equivalent to the next to lower grade GS-11 or equivalent in the Federal Service.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Applicants must have served at least 52 weeks at the GS-11 or higher grade (or equivalent in an alternate pay system) within the Federal Civil Service to be considered for referral. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Extensive knowledge of the mission, policies, major issues, program goals and objectives, civilian and military personnel processes, and administrative operations of a combatant command.

2. Knowledge of services organizational structure, key personnel, commercial industry chief operating officers, protocol/etiquette standards and procedures, as well as administrative policies and practices.

3. Knowledge and ability to research, analyze and resolve problems and issues quickly and accurately to the measurement and improvement of program effectiveness and organizational productivity;gather and assemble facts; draw conclusions; devise solutions to problems; and independently prepare a variety of correspondence and documents.

4. Ability to establish and maintain a courteous and harmonious working relationship with all levels of authority with senior military and civilian leaders, foreign dignitaries, civilian dignitaries, and individuals in local and national government agencies.

5. Knowledge of various computer information systems, tools, and techniques to support office operations and product a variety of correspondence and documents; ability to interpret existing regulatory guidelines and develop Directorate guidelines, instructions, supplements, and procedures.

6. Ability to effectively communicate both orally and in writing, negotiating complex issues and maintain good working relationships

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.


Additional information

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here

. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here

for more information.

90-Day Register: This announcement may result in a 90-day register that may be used to fill like vacancies for 90 days after the closing date. Applicants may be referred for consideration as vacancies occur.

Direct Deposit: All federal employees are required to have direct deposit.

If you have questions regarding this announcement and have hearing or speech difficulties click here

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The resume/documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of not qualified or insufficient information and you will not receive further consideration for this job.

Applicants who meet the requirements for and apply as a non-competitive eligible that meet minimal qualifications and other requirements of this position, will be given consideration as a non-competitive candidate and will be referred unless blocked by an individual with priority/preference.

Applicants who disqualify themselves will not be evaluated further.

To apply for this position, you must provide a complete Application Package which includes:

1. Your Resume (your latest resume will be used to determine your qualifications)

If you submit more than one copy of your resume, only the most recent (latest) version will be reviewed. The latest timestamp will be used to determine which version of your resume is most recent. It is your responsibility to check the status and timestamp of all documents you submit as part of your application.

If your resume includes a photograph or other inappropriate material or content, you will not be considered for this vacancy.

For qualification determinations your resume must contain hours worked per week and dates of employment (i.e., hours per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient and you will not receive consideration for this position.

2. A complete Application Questionnaire

3. Additional Required Documents (see Required Documents section below). Ensure all submitted documents contain your full name, address, phone number, and last four digits of your social security number.

Background checks and security clearance

Security clearance

Top Secret/SCI

Required Documents

Required Documents

The following documents are required and must be provided with your application. Other documents may be required based on the eligibility/eligibilities you are claiming. Click here

to view the AF Civilian Employment Eligibility Guide and the required documents you must submit to substantiate the eligibilities you are claiming. Online Application - Questionnaire

Resume - must include beginning and ending month and year for each employment period, hours worked and supervisor

Transcripts - if qualifying based on education or positive education series (can be a copy)

Registration/License - active, current registration/license if applicable for the position

Veterans' Preference - a copy of your DD Form 214, which must include character of service or a Statement of Service/Proof of Service which must include service dates and character of service. In addition, if claiming 10-point preference you must submit a VA Letter or a disability determination from a branch of the Armed Forces (or documentation of purple heart, if applicable) and a SF 15 (Application for 10-point veteran preference).

ACTIVE DUTY SERVICE MEMBERS: The VOW Act Chapter 21 of Title 5, United States Code (U.S.C.), Section 2108a, requires Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, at the time they apply for a Federal job, a certification of active service in lieu of a DD-214, assuming the service member is otherwise eligible. A certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. The service member's military service dates are necessary in order to determine whether he or she meets the definition of veteran under 5 U.S.C. 2108(1). The certification must reflect the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date of submission. The certification must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin (if applicable), your rank, dates of active duty service, the type of discharge and character of service (i.e. honorable). Further, under paragraph (h) of the rule, agencies are required to verify a qualifying separation from military service prior to appointment, through the DD-214 or other appropriate documentation. Your preference and/or appointment eligibility will be verified prior to appointment. Active duty members that fail to provide a valid certification of service with their initial application will be found not eligible. Military members may be appointed before the effective date of their military retirement/separation if member is on terminal leave.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.



A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Benefits for federal employees

Healthcare insurance

Pay and leave

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How to Apply

How to Apply

The complete Application Package must be submitted by 11:59 PM (ET) on 01/22/2018

To preview the Application Questionnaire, please click the following link:

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the application questionnaire. Please ensure you click the Submit My Application button at the end of the process.

If you are unable to apply online, view the following link for information regarding Alternate Application

. The Vacancy ID is 10116684

PLEASE NOTE: It is the applicant's responsibility to verify that information entered and/or uploaded, (i.e., resume) is received, accurate, and submitted by the closing date. You may verify your documents have been processed with your application package successfully. You can access your USAJOBS account to do so by clicking here

. Uploaded documents may take up to one hour to clear the virus scan.

Human Resources WILL NOT modify or change any answers submitted by an applicant.

Agency contact information

Total Force Service Center







508 Scott Drive

Scott AFB, IL


Learn more about this agency

Next steps

Once your application package is received an acknowledgement email will be sent.

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility and qualifications for consideration. If you are determined to be ineligible or not qualified, your application will receive no further consideration.

To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select My Applications, and click on the more information link under the application status for this position.

If you do not provide an email address, you are responsible for checking status updates and notifications in USAJOBS. Hard copy notifications will not be sent to you.

Fair & Transparent

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job applicants

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations

or how to contact an agency.

Legal and regulatory guidance

Financial suitability

Social security number request

Privacy Act

Signature and false statements

Selective Service

New employee probationary period

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.

Company info

Website :

Company Profile
USTRANSCOM is a unified, functional combatant command which provides support to the eight other U.S. combatant commands, the military services, defense agencies and other government organizations.

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