$37,113.00 to $53,774.00
Open & closing dates
$37,113 to $53,774 per year
Pay scale & grade
GS 05 - 06
Full-Time - This is a full-time position.
Permanent - This is a permanent appointment.
2 vacancies in the following location:
Washington DC, DC
Relocation expenses reimbursed
This job is open to
Current or former competitive service employees, including:
Career Transition (CTAP, ICTAP, RPL)
Individuals with a disability
Family of Overseas Employee
Family members of a federal employee or uniformed service member who is, or was, working overseas.
Peace Corps & AmeriCorps Vista
Apply for this exciting position to support the CG missions of safeguarding our Nation's maritime interests in the heartland, in the ports, at sea, and around the globe.
For over two centuries the The U.S. Coast Guard
has protected the maritime economy and the environment, we defend our maritime borders, and we save those in peril. This history has forged our character and purpose as America's Maritime Guardian - Always Ready for all hazards and all threats.
This position is located in the Department of Homeland Security, U.S. Coast Guard, Deputy Commandant for Mission Support (CG-DCMS), Assistant Commandant for Human Resources, Civilian Human Resources, Diversity & Leadership, Office of Civilian Human Resources, in Washington, DC.
Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Management and Budget (OMB) and U.S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.
Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.
Learn more about this agency
The incumbent will serve as an HR Assistant, responsible for providing clerical and technical support for processing a full range of staffing and position classification actions.
Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:
Processing the full range of personnel/pay actions.
Performing the full range of staffing clerical support work.
Using word processing software and printing devices to produce a variety of standardized documents such as letters and reports.
Assisting in researching a variety of system problems and developing detailed data retrieval requests.
Providing general clerical mail and correspondence services such as preparing a variety of recurring reports, reviewing outgoing correspondence for proper attachments, or consolidating/coordinating submittals of information.
Arranging for meeting and small conference administrative details.
Who May Apply
This job is open to…
This vacancy is open to Merit Promotion, CTAP, VEOA, Individuals with Disabilities, Peace Corps, Interchange Agreement Eligibles, Status Candidates, ICTAP, 30% or More Disabled, Schedule A, Americorps, Land Management, Former Overseas Employees, VRA, EVHO, Military Spouses, and Vista appointing authorities.
and other eligibles.
For definitions of common terms found in this announcement click here
Questions? This job is open to 6 groups.
Job family (Series)
0203 Human Resources Assistance
Conditions of Employment
U.S. Citizenship is required.
All qualification requirements must be met by the closing date of the announcement. This includes Time-In-Grade requirements for current status employees applying through merit promotion procedures. Status applicants applying for a promotion must have 52 weeks of service at the next lower grade.
AT THE GS-5: Qualifying experience for the GS-5 level includes one (1) year of specialized experience equivalent to the GS-4 level.
Specialized experience includes: Reviewing Requests for Personnel Action (RPAs) for accuracy and completeness and obtaining additional information, if necessary; utilizing word processing and/or other office automation equipment and various software programs to create, copy, edit, store, retrieve and print a variety of documents; producing correspondence, memoranda, directives, forms reports; creating or maintaining spreadsheets or databases, etc.; and processing a number of routine personnel actions using an automated personnel processing system.
Four years of education above the high school level or a combination of experience (less than 1 year of specialized experience as described above) and post high school education beyond the second year which combined meet the education and experience requirements or combination of education and experience.
COMBINING EDUCATION AND EXPERIENCE: Combinations of successfully completed education and experience may be used to meet the total qualification requirements for GS-5 only. The total of the 2 percentages must equal at least 100%. Generally, one full academic year of study is equivalent to 30 semester hours or 45 quarter hours or 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.
NOTE: Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the required experience. Once you have met this aspect of the requirement (i.e., 60 semester hours), then each additional 30 semester hours may be converted to 6 months of the required experience.
At the GS-6 level: Qualifying experience for the GS-6 level includes one (1) year of specialized experience equivalent to the GS-5 level.
Specialized experience includes: Assisting customers to resolve pay and personnel issues and/or inquiries; applying human resources laws, regulations, policies and procedures; processing a wide variety of routine personnel/pay actions; advising and responding to customers/employees concerning a number or pay/personnel processing issues and inquiries; and assisting in preparation of new hire documents, packages and forms and utilizing word processing software and printing devices to produce a variety of standardized documents such as letters and reports.
Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.
National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
The Office of Personnel management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule, C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.
This position does not have a positive education requirement. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. See Required Documents section for detail.
FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications click here
Applicants will be required to complete questions contained on the Declaration for Federal Employment (OF-306)
at the time a tentative job offer is made. At the time of appointment, selectees will be required to update the OF-306. Certain responses on the form could pose a problem with suitability for employment determinations.
If you are selected for this position, you will be subject to a determination of your suitability for Federal employment. All selectees are subject to an appropriate investigation as a condition of placement into this position. Certain investigation levels may automatically require a credit check after initial job qualifications have been met. For those positions that do not automatically require a credit check, it may later be required if the initial investigation surfaces a potential issue. Visit: OPM Mythbuster
DHS uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about your rights and responsibilities at click here
Recruitment incentives may be authorized.
Moving expenses will not be paid.
All Federal employees are required to have Federal salary payments made by direct deposit.
For Veterans' preference eligibility, visit Veterans' Employment Resources
, Peace Corps
/ VISTA volunteers
, and persons with disabilities
possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility and to understand the documentation that would be required with your application, click on the links above and contact the Servicing Human Resources Office listed at the bottom of this announcement.
More than 1 selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 90 days from the date the certificate was issued.
If selection is made below the full performance level, the incumbent may be promoted up to the target grade without further competition, if all legal and regulatory requirements are met and when recommended by the supervisor. However, promotion to the full performance level is not guaranteed and is dependent on successful performance at the lower grade level(s).
If you need a reasonable accommodation for the application and hiring process, please ****. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Visit Reasonable Accommodation
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
We will review your résumé and supporting documentation to ensure you meet the basic qualification requirements. If you meet the minimum qualifications, your experience, education and training will be rated using the on-line self assessment questions that are based on the following competencies or knowledge, skills, and abilities needed to perform this job:
Knowledge of, and skill in applying, a standardized body of HR rules, procedures, and regulations.
Skill in using computers to prepare HR documents
Skill and ability in using computers and software to extract, reverse, or sort information from files, records, or databases.
Perform a full range of support assignments.
Your resume and responses to the self-assessment questions are an integral part of the process for determining your qualifications for the position. Therefore, you must support your responses to the self-assessment questions by providing examples of past and present experience in your resume.
If you are best qualified, you may be referred to the hiring manager for consideration and may be called for an interview.
Consideration will be given to performance appraisals and incentive awards as an indicator of quality of prior experience; no points will be assigned.
To preview questions please click here
Background checks and security clearance
Public Trust - Background Investigation
1. Your resume
2. Your responses to the online questionnaire
3. Current or former federal employees, submit a copy of your most recent SF-50, Notice of Personnel Action, that demonstrates your eligibility for consideration, e.g., length of time you have been in your current/highest grade. Examples of appropriate SF-50s include promotions, with-in grade increases. Performance award are not acceptable.
4. If you are qualifying based on education, submit a legible copy of your unofficial college transcript from an accredited college/university. The transcript must reflect the college/university name and/or logo. Applicants are highly encouraged to proactively order a copy of their official transcripts to be delivered to their home address so transcripts will be readily available if selected. If selected, official transcripts are required prior to establishing your start date. Foreign education completed in foreign colleges or universities may be used to meet education requirements if you can show that it is comparable to education received in U.S. accredited institutions. Provide proof with your application. Please see click here.
5. If you are claiming special priority selection rights under the Interagency Career Transition Assistance Program (ICTAP), you must submit a copy of your agency notice, most recent performance rating and most recent SF-50, noting your current position, grade level and duty location. If you have never worked for the federal government, you are not ICTAP eligible. To be considered eligible, you must be placed in the well-qualified category for this position. Please see ICTAP eligibility.
6. If you are claiming veterans’ preference, submit the following documents. Please see Feds Hire Vets for detail.
a. Veterans claiming 5 point veterans' preference must submit legible Member 4 Copy DD214(s) indicating Character of Service. 5-point preference will not be granted if appropriate documentation is not submitted.
b. 30% Disabled Veterans must submit their Member Copy 4 DD-214(s), which includes Character of Service, and VA Disability Letter with percentage of disability OR documentation of disability determination from a branch of the Armed Forces which reflects a compensable service-connected disability of 30% or more.
c. Other 10 point Preference Eligibles must submit applicable Member Copy 4 DD-214(s), which includes Character of Service, and provide documentation of your other 10 point preference. If claiming 10 point preference, you must provide required documentation described on the back of the SF-15
. 10-point preference will not be granted if appropriate documentation is not submitted with your application.
d. If you are a current active duty military member who does not have a DD214 and is claiming preference under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces indicating that you will be discharged or released under honorable conditions from active duty within 120 days from the date on the certification. Certifications must be on letterhead from the appropriate military branch and include: military dates of service and expected discharge or release date, character of service, military rank, type of discharge and date when terminal leave will begin. Certifications must be signed by, or by direction of military members’ military personnel offices, unit commanders or higher headquarters.
7. If you are requesting consideration under Executive Order 13473
, you must submit proof of eligibility. At a minimum to confirm eligibility for purposes of appointment based on relocation under these provisions a spouse of a service member must provide a copy of the marriage certificate or other documentation verifying marriage and a copy of the military PCS orders assigning the service member to a certain post. The PCS orders must state the member's spouse was authorized on the military orders. Proof of eligibility based on disability and deaths resulting from active duty service is outlined here.
8. OPM must authorize employment offers for former or current Political Appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information. Submit proof of your former or current status, such as your SF-50. Please see here.
All documentation as outlined above must be received by the closing date of the announcement. If you are unable to submit your documents electronically, you may fax or mail the documents. A fax cover sheet will be provided to you from the system with fax number and instructions. Required documents will also be accepted by mail and must be received by the closing date of the announcement. The mailing address is COMMANDANT (CG-1211HQ), ATTN OFFICE OF CIVILIAN HUMAN RESOURCES (JOBS), US COAST GUARD, 2703 MARTIN LUTHER KING JR AVE SE STOP 7912, WASHINGTON, DC 20593-7912.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
How to Apply
Complete applications for this vacancy must be received on-line by 11:59 p.m ET on the closing date of the announcement. To begin your online application, click the Apply Online button and follow the prompts to register or sign in to USAJOBS, take the online questionnaire and submit the required documents to provide proof of eligibility and qualifications. See Required Documents section for more detail regarding a complete application package.
High self assessment in the vacancy questions that is not supported by information in your resume and/or supporting documents may impact you or eliminate you from consideration.
If applying on-line poses a hardship to you, the Help Desk listed on the announcement will provide assistance to ensure that applications are submitted on-line by the closing date. You must contact the Help Desk prior to the closing date of this announcement to receive assistance. Hours of operation: Monday through Friday, 7:00 a.m. to 7:00 p.m. ET, excluding Federal holidays.
United States Coast Guard
2703 Martin Luther King Jr. Ave SE
Washington, District of Columbia
Learn more about this agency
Once the announcement is closed, we will conduct an evaluation of your application and qualifications to determine your ranking. The most qualified applicants will be referred to the hiring manager for further consideration. To check the status of your application, log on to your USAJOBS account, click on Application Status, and then click More Information. You may also opt to receive email notifications of application status changes by logging into your USAJOBS account and enabling notification alerts.
Fair & Transparent
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Equal Employment Opportunity (EEO) for federal employees & job applicants
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about disability employment and reasonable accommodations
or how to contact an agency.
Legal and regulatory guidance
Social security number request
Signature and false statements
New employee probationary period
Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.
U.S. Coast Guard Academy
Website : http://www.cga.edu