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Job Details

RECORDS SYSTEM CLERK II SHERIFF

Location
Los Angeles, CA

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Job Description
EXAM NUMBER:
J2241E
FIRST DAY OF FILING :
APRIL 19, 2017 AT 8:00 A.M. (PST)
TYPE OF RECRUITMENT
DEPARTMENTAL PROMOTIONAL OPPORTUNITY
Restricted to permanent employees of the Los Angeles County Sheriff's Department who have successfully completed their initial probationary period.
NO OUT-OF-CLASS EXPERIENCE OR VERIFICATION OF EXPERIENCE LETTERS WILL BE ACCEPTED.
Withhold Information
Permanent employees who have completed their initial probationary period and hold a qualifying payroll title may file for this examination if they are within six months of meeting the experience requirements by the last day of filing. However, the names of such employees will be WITHHELD
from the certification list until the required experience is fully met.
Current employees in the unclassified service who meet the following criteria also qualify to participate in this exam:
Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service. OR
Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service by the last day of filing.
DEFINITION
Performs a wide range of specialized clerical work in a large law enforcement records section.
CLASSIFICATION STANDARDS
Positions allocated to this class, under minimal supervision, typically report to a Supervising Records System Clerk, Sheriff within the Records and Identification Bureau. Incumbents perform specialized police
clerical duties requiring a good working knowledge of law enforcement manual and automated records systems, including knowledge of records management processes and laws governing the archiving and releasing of criminal records. Positions in this class are characterized by the exercise of independent judgment and initiative in the selection and application of a wide variety of procedures to accomplish work objectives. Incumbents are required to work shift hours, including nights, weekends, and holidays.
Essential Job Functions
Processes a variety of documents according to predetermined, but specialized procedures, including: entering pertinent court information relative to arrest records; inputting warrants into the Wanted Persons System and updating, as necessary; purging electronic criminal documents or records according to policy; sealing criminal records according to court order; or updating criminal records information in appropriate law enforcement systems.
Verifies computer entries or electronic documents for accuracy and completeness as they correspond with hard copy document information.
Checks documents or correspondence in response to requests for completeness, accuracy, and compliance with policy and legal requirements.
Answers questions and clarifies information for the public, in person or by telephone, concerning such matters as regulations, procedures related to the access of criminal records, and arson and narcotics registration process; acts as receptionist at the public counter.
Fingerprints applicants seeking employment, licensing, certification, or narcotics/arson offenders as part of the registration requirements, using the Live scan terminal.
Conducts data or image quality review of digitized images that are stored in the department's electronic document management system.
Keeps records of a nature requiring specialized knowledge, discrimination, and judgment in the selection, compilation, or computation of data to be included, such as warrant information, release of criminal records/information, or destruction of criminal records.
Compares or segregates documents in cases where specialized knowledge of the function and more than a routine check for accuracy is involved, such as auditing warrants.
Operates office machines and
equipment, including Live scan terminals, computer terminals, facsimile machines, photocopiers, microfiche, or microfilm readers incidental to the performance of other duties.
Searches records and files for data where independent judgment and discrimination are required in selecting or abstracting material.
Sends, receives, or relays on-line confidential law enforcement information, via the Justice Data Interface Controller terminal, ensures information is complete, selects appropriate information, and composes messages in accordance with departmental, state, and local guidelines.
Reviews, evaluates, and prepares responses to requests for access to criminal records from the public, justice agencies, or other governmental entities; ensures responses are accurate, thorough, timely, and comply with policy or law governing the release of criminal records.
Calculates and verifies
amounts due and collects fees.
Assists in the training of new employees, as required.
Appears in court to present documents or testify, as required.
Requirements
SELECTION REQUIREMENTS
Option A:
One year of paid experience in the Records and Statistics Bureau at the level of County of Los Angeles class of Records System Clerk I.*
Option B:
Two years of paid experience performing specialized police clerical functions, including the operation of a computerized terminal to retrieve on-line data from a network of computerized criminal law enforcement data systems at the level of Senior Clerk** or Senior Typist-Clerk*** in the service of the County of Los Angeles.
Option C:
Four years
of paid office clerical experience .
One year of experience at the level of County of Los Angeles class of Intermediate Clerk**** or Intermediate Typist-Clerk***** performing specialized clerical functions or assisting higher level clerical staff performing clerical functions in the Records and Identification Bureau of the Sheriff's Department.
TYPEWRITING SKILL
Ability to type at the rate of 30 net words per minute.
LICENSE
A valid
California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
PHYSICAL CLASS
Physical Class II - Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved.
SPECIAL REQUIREMENT INFORMATION
DESIRABLE QUALIFICATIONS
Credit will be given to applicants who possess DESIRABLE
qualifications and indicate so on their employment application at the time of filing
Completion of coursework in clerical procedures, office administration, or a directly related field from an accredited college or university.
*Experience at the level of County of Los Angeles' class of Records System Clerk I is defined as performing specialized police clerical functions in a large law enforcement records section.
**Experience at the level of County of Los Angeles' class of Senior Clerk is defined as performing highly specialized clerical duties.
***Experience at the level of County of Los Angeles' class of Senior Typist-Clerk is defined as performing skilled typing work as well as performing highly specialized clerical duties.
****Experience at the level of County of Los Angeles' class of Intermediate Clerk is defined as performing specialized clerical duties.
*****Experience at the level of County of Los Angeles' class of Intermediate Typist-Clerk is defined as performing skilled typing work as well as performing specialized clerical duties.
******In order to receive credit for course work you must include a legible copy of official transcripts from the accredited institution which shows the area of specialization with your application at the time of filing or within 15 calendar
days
from the date of filing the application. Please include your Name, the Exam Number, and the Exam Title on the faxed documents. Failure to provide the required documentation prior to promulgation will result in application rejection.
Additional Information
EXAMINATION CONTENT
This examination will consist of three (3) parts:
PART I
- A qualifying performance typing test of 30
net words per minute will be administered to candidates who have NOT
held a typing position in the service of the County of Los Angeles.
Applicants who do not pass their performance typing test will be allowed one additional opportunity. You must keep your scheduled appointment. Applicants who fail to appear for the additional scheduled performance typing test will not
be allowed to reschedule for a make-up test, and the original score will be the final typing score.
The following candidates are NOT
required to take the County typing performance test:
Candidates who, in the service of the County of Los Angeles, currently hold or have held a typing position that meets the minimum typing skill requirement of the subject examination.
Candidates who have taken and passed a Los Angeles County typing performance test administered by a County Department that meets the minimum typing skills requirement of the subject examination. Applicants must attach a copy of the typing certificate to their application.
Candidates who possess a Certificate of Typing Proficiency issued by the Department of Human Resources (DHR) or issued by an organization with an established partnership with DHR such as the Los Angeles Unified School District that meets the minimum typing skill requirement of the subject examination. Applicants must attach a copy of the typing certificate to their application.
ONLY THOSE CANDIDATES WHO ACHIEVE A PASSING SCORE OF 30 WPM OR HIGHER ON THE TYPING PERFORMANCE TEST WILL PROCEED TO PART II
PART II
An evaluation of education, training and experience based on application information and desirable qualifications weighted 60%.
PART III
An Appraisal of Promotability weighted 40%. The Appraisal of Promotability will evaluate customer service, attention to detail, computer skills, multitasking/time management, written communication skills and oral communication skills.
CANDIDATES MUST ACHIEVE PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.
Please note: Invitation letters will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add **** to your email address book and to the list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.
Notice of Non-Acceptance and Final Result letter will be mailed via USPS. Test scores cannot be given over the phone.
ELIGIBILITY INFORMATION
The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation.
No person may compete in this examination more than once every twelve (12) months.
VACANCY INFORMATION
The eligible register resulting from this examination will be used to fill vacancies within the Los Angeles County Sheriff's Department, Technology and Support Division, Records and Identification Bureau.
AVAILABLE SHIFT -
Any Shift
APPOINTEES MUST BE WILLING TO WORK ANY SHIFT, INCLUDING EVENINGS, NIGHTS, WEEKENDS, AND HOLIDAYS.
APPLICATION AND FILING INFORMATION
APPLICATIONS MUST BE FILED ONLINE ONLY - APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED.
All applicants are required to submit a Standard County of Los Angeles Employment application and supplemental questionnaire ONLINE
only. Resumes cannot be accepted in lieu of applications, although resumes and supporting documents may be uploaded as attachments to the online application.
Fill out your application and supplemental questionnaire completely. Provide any relevant education, training, and experience in the spaces provided so we may evaluate your qualifications for the job. All information is subject to verification and applications may be rejected at any time during the selection process.
The acceptance of your application depends on whether you have clearly
shown that you meet the SELECTION REQUIREMENTS
and you have completely filled out your application .
Apply online by clicking on the green Apply button at the top right of this posting. You can also track the status of your application using this website. Your application and supplemental questionnaire must be submitted electronically by 5:00 p.m., PST, on the last day of filing.
IMPORTANT NOTES:
Please note that All
information included in the application materials is subject to VERIFICATION
at any point during the examination and hiring process, including after an appointment has been made.
FALSIFICATION
of any information may result in DISQUALIFICATION
or RESCISSION OF APPOINTMENT
Utilizing VERBIAGE
from Class Specification and Minimum Requirements serving as your description of duties WILL NOT
be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION
and you may be DISQUALIFIED
NOTE:
Candidates who apply online must upload any required documents as attachments during application submission. If you are unable to attach required documents, you may **** at the time of filing or within 15 calendar
days
from the date of filing the application. Please include your Name, the Exam Number, and the Exam Title on the faxed documents.
SOCIAL SECURITY NUMBER:
Please include your Social Security Number for record control purposes. Federal Law requires that all employed persons have a Social Security Number.
COMPUTER AND INTERNET ACCESS AT LIBRARIES:
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.
NO SHARING OF USER ID AND PASSWORD:
All applicants must file their application online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.
California Relay Services ****
ADA Coordinator ****
Teletype ****
Department ****
Department Contact Email: ****
Closing Date/Time:
Employer:
LOS ANGELES COUNTY
This listing is managed by:
About Los Angeles County
With a population of over ten million people, the County of Los Angeles has more residents than any county in the nation, and within its boundaries are 88 cities. It is rich in cultural diversity and home to world renowned museums, theaters, the nation’s motion picture industry, major universities, and numerous five-star restaurants. The mountains, deserts, and the beautiful Pacific Ocean, along with some of the world’s finest urban recreational attractions, are freeway close.
The County is governed by a five-member Board of Supervisors (Board) who are elected on a non-partisan basis and serve four-year staggered terms. As the governing body, the Board serves as both the executive and legislative authority of the largest and most complex county government in the United States. There are 34 appointed department heads that report to the Board.  There are also three elected officials (Assessor, District Attorney, and Sheriff) for a total of 37 major administrative units or departments that currently serve the needs of the County’s residents.
Selected by Forbes Magazine as one of America’s Best Employers of 2016, the County’s annual budget for fiscal year 2016-2017 is $29 billion, with funding for approximately 108,000 positions to serve its diverse population.
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