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Job Details

Secretary Office Automation

Company name
USDA Farm Service Agency

Salary
$38,562.00 to $61,700.00

Location
Raleigh, NC

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Open & closing dates

Opening and closing dates

04/13/2018

to

04/20/2018

Salary

$38,562 to $61,700 per year

Pay scale & grade

GS 06 - 08

Work schedule

Full-Time

Appointment type

Permanent

Location

1 vacancy in the following location:

Raleigh, NC

Raleigh, NC

1 vacancy

Relocation expenses reimbursed

No

This job is open to

Federal employees - Competitive service

Current or former competitive service federal employees.

Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a surplus or displaced employee.

Veterans

Individuals with disabilities

Military spouses

Peace Corps & AmeriCorps Vista

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Announcement number

FSA-18-0248-NC-GNB

Control number

496690300

Duties

Duties

Summary

PLEASE READ ALL THE INSTRUCTIONS UNDER HOW TO APPLY BEFORE YOU BEGIN.

We are concurrently announcing this position under Delegated Examining (all U.S. citizens). Vacancy Announcement Number: FSA-18-0247-NC-GNB at the GS- 0318-6/7/8 grade levels. Applicants wishing to be considered for all announcements must submit separate and complete application packages for each vacancy announcement.

FARM SERVICE AGENCY (FSA) COUNTY EMPLOYEES: Permanent County employees without prior Federal tenure who are selected for a Civil Service position under Public Law 105-277 will be given a career-conditional appointment and must serve a 1-year probationary period.

Learn more about this agency

Responsibilities

This position is assigned to the Farm Service Agency in North Carolina, Office of the State Executive Director, located in Raleigh, Wake County, North Carolina.

The selectee:

Serves as secretary and personal assistant to the State Executive Director (SED) with responsibility for performing and coordinating a variety of administrative and clerical support functions necessary for the effective operation of the SED’s immediate office and the State FSA Office (STO).

Serves as confidential assistant to the SED on matters of a sensitive nature as well as secretary to the State FSA Committee (STC) and the State Emergency Board.

A qualified typist is required to perform word processing and other office automation duties.

Travel Required

25% or less - Occasional travel may be required.

Supervisory status

No

Promotion Potential

08

Who May Apply

This job is open to…

Permanent FSA Federal/County employees; current or former Federal employees with competitive service reinstatement eligibility; individuals with disabilities, former Peace Corps or VISTA, and Action Cooperative volunteers, VRA, VEOA, Veteran's Preference eligibles, certain military spouses, 30% or more Disabled Veterans, others eligible for special hiring authorities; CTAP\RPL\ICTAP candidates.

Questions? This job is open to 6 groups.

Job family (Series)

0318 Secretary

Similar jobs

Office Secretaries

Personal Secretaries

Secretaries And Administrative Assistants

Secretaries, Office

Secretaries, Personal

Requirements

Requirements

Conditions of Employment

You must be a U.S. Citizen or National.

Satisfactory background investigation and/or fingerprint check.

Males born after 12/31/1959 must be Selective Service registered or exempt.

Successful completion of a one year probationary periodor trial period.

Must type at least 40 words per minute.

BACKGROUND INVESTIGATION AND FINGERPRINT CHECK: Selection and retention in this position is contingent upon a successfully adjudicated FBI National Criminal History Check (fingerprint check) and a background investigation.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below.

Time in grade:

Applicants must meet one year at the next lower grade to be considered for the next higher grade (e.g. one year at the GS-05 grade level for consideration for the GS-06 grade level.).

For the GS-06 Level: Applicants must have one full-time year of specialized experience (equivalent to the GS-05 grade level) that demonstrates secretarial work in applying administrative rules and regulations to coordinate and perform all clerical and administrative processes and functions of an office. In addition, experience which demonstrates knowledge of grammar punctuation, format and style to prepare correspondence, memorandums and other documents utilizing word processing and other automated systems.

For the GS-07 Level: Applicants must have one full-time year of specialized experience (equivalent to the GS-6 grade level) that demonstrates secretarial work to coordinate, monitor, and perform all the clerical and administrative functions, duties, priorities, commitments, policies, and program goals of an office. In addition, experience demonstrating knowledge of grammar, punctuation, format, and style to prepare correspondence, memorandums, and other documents utilizing word processing and other automated systems.

For the GS-08 Level: Applicants must have one full-time year of specialized work experience (equivalent to the GS-7 grade level) that demonstrates secretarial work to independently coordinate, monitor and perform all the clerical and administrative functions, to include time and attendance, and travel regulations. In addition, experience coordinating the work of others and independently setting procedures and guidelines for others to follow also demonstrating knowledge of grammar punctuation, format, and style to prepare correspondence, memorandums and other documents utilizing word processing and other automated systems.

For more information on the qualifications for this position, click here: http://www.opm.gov/qualifications/Standards/group-stds/gs-admin.asp

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

SELECTIVE PLACEMENT FACTOR: Must type 40 words per minute.

Education

THE SUBSTITUTION OF EDUCATION IS NOT QUALIFYING FOR THE GS-6/7/8 GRADE LEVELS.

Additional information

• Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): For information on how to apply as a CTAP, RPL, or ICTAP eligible see http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/

. To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100.

• This position may be eligible for telework and other flexible work arrangements.

• This announcement may be used to fill multiple vacancies.

• Veterans who are preference eligible or who have been separated from the armed forces under honorable conditions after three years or more of continuous active service are eligible for consideration under the Veteran’s Employment Opportunity Act (VEOA). See: http://www.opm.gov/staffingportal/vetguide.asp#VeteransEmploymentAct1998

• Farm Service Agency (FSA) County Employees: Permanent County employees without prior Federal tenure who are selected for a Civil Service position under Public Law 105-277 will be given a career-conditional appointment and must serve a 1-year probationary period.

• E-Verify: Federal law requires agencies to use the E-Verify system to confirm the employment eligibility of all new hires. If you are selected as a newly hired employee, the documentation you present for purposes of completing the Department of Homeland Security (DHS) Form 1-9 on your entry-on-duty date will be verified through the DHS E-VERIFY system. Under the system, the new hire is required to resolve any identified discrepancies as a condition of continued employment.

• Direct Deposit – Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to a financial institution of your choosing.

• Special Hiring Authorities Information: Click here for more information https://help.usajobs.gov/index.php/Special_Hiring_Options

regarding applying under the Veteran’s Recruitment Act (VRA), 30 percent disabled veterans, certain military spouses, and Schedule A Disabled.

• Land Management Workforce Flexibility Act (LMWFA) provides current or former temporary or term employees of federal land management agencies opportunity to compete for permanent competitive service positions. Individuals must have more than 24 months of service without a break between appointments of two or more years. Service must be in the competitive service and have been at a successful level of performance or better. See https://www.congress.gov/114/plaws/publ47/PLAW-114publ47.pdf

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on your qualifications for this position as evidenced by the experience, education, and training you described in your application package, as well as the responses to the Assessment Questionnaire to determine the degree to which you possess the knowledge, skills, abilities and competencies listed below:

Oral Communication

Written Communication

Organizational Awareness

Setting Priorities

Apply Administrative Regulations

Customer Service

Your application, including the online Assessment Questionnaire, will be reviewed to determine if you meet (a) minimum qualification requirements and (b) the resume supports the answers provided to the job-specific questions. Your resume must clearly support your responses to all the questions addressing experience and education relevant to this position. Applicants who meet the minimum qualification requirements and are determined to be among the best qualified candidates will be referred to the hiring manager for consideration. Noncompetitive candidates and applicants under some special hiring authorities need to meet minimum qualifications to be referred.

Note: If, after reviewing your resume and/or supporting documentation, a determination made that you have inflated your qualifications and or experience, your rating may be lowered to more accurately reflect the submitted documentation. Please follow all instructions carefully. Errors or omissions may affect your rating. Providing inaccurate information on Federal documents could be grounds for non-selection disciplinary action up to including removal from the Federal service.

Clicking the link below will present a preview of the application form; i.e. the online questionnaire. The application form link below will only provide a preview and does not initiate the application process. To initiate the online application process, click the Apply Online button to the right.

To view the application form, visit: https://fsa.usda.ntis.gov/cp/?event=jobs.previewApplication&jobid=3EF521DF-7478-436D-AC4D-A8C00094DF96

Background checks and security clearance

Security clearance

Not Applicable

Required Documents

Required Documents

•Resume that includes: 1) personal information such as name, address, contact information; 2) education; 3) detailed work experience related to this position as described in the major duties including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); 4) supervisor’s phone number and whether or not the supervisor may be contacted for a reference check; 5) other qualifications.

• Current and former Federal employees: oMost recent non-award Notification of Personnel Action (SF-50) showing that you are/were in the competitive service, highest grade (or promotion potential) held on a permanent basis, position title, series and grade AND

oMost recent performance appraisal (dated within 18 months) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable. Do not submit a performance plan.

•Current permanent FSA County employees must submit your most recent non-award Notification of Personnel Action, (SF-50 or equivalent) showing your highest grade (or promotion potential) held on a permanent basis, position title, series and grade AND most recent performance appraisal (dated within 18 months) per above.

•Veteran Hiring Authorities: VEOA, VRA and 30% Disabled Veterans: DD214, Certificate of Release from Active Duty, which shows dates of service and discharge under honorable conditions. If currently on active duty you must submit a certification of expected discharge or release from active duty service under honorable conditions not later than 120 days after the date the certification is submitted. Veteran’s preference must be verified prior to appointment. Without this documentation, you will not receive veteran’s preference and your application will be evaluated based on the material(s) submitted.

• If claiming 10-point veteran’s preference you must provide the DD214 or certification requirements (see above bullet), plus the proof of entitlement of this preference as listed on the SF-15 Application for 10-point Veterans’ Preference. The SF-15 should be included but is not required. Failure to submit these documents could result in the determination that there is insufficient documentation to support your claim for 10-point preference. For more information on veterans’ preference see http://www.fedshirevets.gov/job/vetpref/

•Land Management Workforce Flexibility Act:

a. Copies of Notification of Personnel Action(s) (SF-5Os) showing the employee has served in appropriate appointment(s) for a period/periods that total more than 24 months without a break between appointments of two or more years. (Include initial hire actions, extensions, conversions and separation SF-50s for each period of work).

b. Documentation of Acceptable Performance for Service Time:

1. Performance rating(s) showing an acceptable level of performance for period(s) of employment counted towards their eligibility, signed by supervisor(s); or

2. If documentation of a rating does not exist for one or more periods, a statement from the employee's supervisor(s) or other individual in the chain of command indicating an acceptable level of performance for the period(s) of employment counted towards their eligibility; or

3. Applicants who do not provide a performance appraisal or other performance documentation for any period that they are using for eligibility under the LMWFA, shall provide:

a. a stated reason as to why the appraisal/documentation is not available; and

b. a statement that their performance for all periods was at an acceptable level, their most recent separation was for reasons other than misconduct or performance, and they were never notified that they were not eligible for rehire based on performance. This shall be accepted in lieu of providing copies of the performance appraisals.

•Schedule A, Persons with Disabilities Appointment: Letter from a physician, local, state or federal rehabilitation office citing eligibility under 5 CFR 213.3102 (u). http://www.ecfr.gov/cgi-bin/text-idx?SID=709d1061e9f692e0f877996fe5bb6ff3&mc=true&node=pt5.1.213&rgn=div5#sg5.1.213.c.sg0

•Surplus or displaced employees eligible for CTAP, RPL, or ICTAP priority must provide: proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), SF-50 documenting separation (as applicable), and your most recent SF-50 noting position, grade level, and duty location with your application per 5 CFR 330.

Other Special Hiring Authority: https://www.opm.gov/policy-data-oversight/hiring-authorities/veterans-authorities/

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits

The Federal service offers a comprehensive benefits package. To explore the benefits offered to most Federal employees click here

. Permanent employees are eligible to elect life and health insurance coverage and will be covered by a Retirement System. Employees will earn annual and sick leave.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How to Apply

How to Apply

Please read the entire announcement and all instructions before you begin. You must complete this application process and submit all required documents electronically by 11:59p.m. Eastern Time (ET) on the closing date of this announcement.

Applying online is highly encouraged. We are available to assist you during business hours (normally 8:00a.m. - 4:00p.m., Monday - Friday). If applying online poses a hardship, contact the Agency Contact listed below well before the closing date for an alternate method. All hardship application packages must be complete and submitted no later than noon ET on the closing date of the announcement in order to be entered into the system prior to its closing.

This agency provides reasonable accommodation to applicants with disabilities on a case-by-case basis; contact the Agency Contact to request this.

To begin, click Apply Online and follow the instructions to complete the Assessment Questionnaire and attach your resume and all required documents.

NOTE: You must verify that uploaded documents from USAJOBS transfer into the Agency's staffing system. Applicants may combine all like required documents (e.g., all SF-50s) into one or more files and scan for uploading into the application. Each file must not exceed 3MB. Grouping like documents into files will simplify the application process. Documents must be in one of the following formats: GIF, JPEG, JPG, PDF, PNG, RTF, or Word (DOC or DOCX). Uploaded documents may not require a password, digital signature, or other encryption to open.

The following documents are required for your applicant package to be complete. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in the mail service, your system failure, etc. Encrypted documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration.

Agency contact information

Gail Nichols-Barton Gail Nichols-Barton

Phone

816-926-6543

TDD

(800) 735-2966

Fax

(xxx) xxx-xxxx

Email

gail.nicholsbarton@kcc.usda.gov

Address

Farm Service Agency

2312 East Bannister Road, Mail Stop 8398

Kansas City, MO,

United States

Learn more about this agency

Next steps

Your application will be reviewed to verify that you meet the eligibility and qualification requirements for the position prior to issuing referral lists to the selecting official. If further evaluation or interviews are required, you will be contacted. Log in to your USAJOBS account at USAJOBS account

to check your application status. We expect to make a final job offer approximately 40 days after the deadline for applications.

Fair & Transparent

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job applicants

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations

or how to contact an agency.

Legal and regulatory guidance

Financial suitability

Social security number request

Privacy Act

Signature and false statements

Selective Service

New employee probationary period

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.

federalgovernmentjobs.us

Company info

USDA Farm Service Agency
Website : http://www.fsa.usda.gov/pas/

Company Profile

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