US Department Of Transportation - Federal Highway Administration (FHWA)
$92,667.00 to $120,468.00
Open & closing dates
$92,667 to $120,468 per year
Pay scale & grade
Full-Time - Full Time
1 vacancy in the following location:
Relocation expenses reimbursed
Relocation expenses are authorized for this position.
This job is open to
Current or former competitive service employees, including:
Career Transition (CTAP, ICTAP, RPL)
Individuals with a disability
Family of Overseas Employee
Family members of a federal employee or uniformed service member who is, or was, working overseas.
Peace Corps & AmeriCorps Vista
This position is located in the Administrative Services section, Administrative Operations Branch, Western Federal Lands Highway Division (WFLHD), of the Federal Highway Administration (FHWA) located in Vancouver, WA. You will serve as Administrative Officer with responsibility for WFLHD administrative services, personal property management (inventory), facilities and warehouse management, fleet management, supply management and labor support services. These support functions are essential to achieve the mission of the organization
The ideal candidate for this position possesses good organizational skills and is capable of garnering support throughout the organization to accomplish the agency goal to implement an effective, well-managed administrative services, facility operations, property and fleet management program. The FHWA is looking for someone who is highly motivated, who can facilitate processes, and who can communicate effectively-both orally and in writing, at all levels of the organization.
PLEASE NOTE: This vacancy may be used to fill similar positions within 60 days for these locations.
Learn more about this agency
As an Administrative Officer, you will:
Provide technical and administrative supervision to administrative services team responsible for provides for all management services and office support functions in the Division which include Freedom of Information Act, facility management, office automation, equipment and property management, PIV access, security clearance for contract employees and official government records.
Serve as the WFLHD representative and principal resource for theoretical and operational expertise in all emergency planning, training, preparedness, response and recovery program matters.
Serve as the Division Security officer and expert on security planning, which include coordinating with other Federal agencies as well as state and local officials to ensure an integrated approach to security planning.
Establish and maintain effective relationships with Division management, supervisors, employees, and others.
Promote and demonstrate strong customer service skills when interacting with customers and staff.
Occasional travel - Some travel is required for this position.
Who May Apply
This job is open to…
Current Federal Employees
Former Federal Employees
Individuals with Disabilities
Fulbright Fellows, Gilman Scholarship, and Critical Language Scholarship Program alumni
Questions? This job is open to 6 groups.
Job family (Series)
0341 Administrative Officer
Conditions of Employment
You must meet specialized experience to qualify.
Submit application and resume online by 11:59 PM EST on the closing date.
Review Required Documents Section as documents are required by closing date
Announcement also advertised U.S. Citizens: FHWA.WFL-2018-0025.
CONDITIONS OF EMPLOYMENT:
SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service.
GOVERNMENT TRAVEL CARD: This position involves travel. A government contractor-issued travel card will be issued and must be retained for official business only.
SUPERVISORY PROBATIONARY PERIOD: New supervisors must complete a one-year supervisory probationary period (unless already completed).
TIME-IN-GRADE: - Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions contained in 5 CFR 300, Subpart F.
To meet the minimum qualifications for this position, you must meet the specialized experience requirements.
To qualify for the GS-13, you must have at least one year of specialized experience equal or equivalent to the following:
Experience applying administrative management principles, practices and processes related to building and workspace management; physical safety and security and emergency preparedness; records and file management; and mailroom and copy center operations.
Experience gathering and analyzing data that include recommending and providing solutions to administrative management issues and to improve existing processes and procedures.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
For additional information about applying to Federal positions, please click on the following link: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4
Applicants must meet all qualification requirements by the closing date of this announcement.
Displaced employees may be eligible for ICTAP or CTAP priority consideration. For more information, please review the OPM Employee's Guide to Career Transition
The Department of Transportation (DOT) maintains a model federal work environment that is free of discrimination. DOT ensures equal employment opportunity for employees and applicants for employment, regardless of race, color, national origin, religion, sex (including pregnancy and gender identity), genetic information, age, disability, sexual orientation, or protected activity.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
DESCRIBING YOUR EXPERIENCE: PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/ application does not support your questionnaire answers, we will not allow credit for your response(s). Your resume must contain sufficiently detailed information upon which to make a qualification determination. Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, and if the position is/was in the Federal government, you should provide the position series and grade level.
If you meet the qualification requirements, your application will be scored based upon your responses to the vacancy questions. The top rated applications will be reviewed for the quality of your experience, education and training relevant to the position.
Your application will be rated on the extent and quality of your experience, education and training relevant to the position. The answers you select in the on-line process must be substantiated in your application package. If upon review, it is determined that your described work history, competencies, and/or supporting documents do not support your answer choices, your application may be updated or you may not be referred to the selecting official. Please ensure that your work history provides enough details to support your answers. If referred, all relevant documents including performance appraisals and awards submitted with your application package will be forwarded to the hiring official for review. The Automated Staffing Office is ultimately responsible for determining your final rating.
To preview questions please click here
Background checks and security clearance
Public Trust - Background Investigation
ALL Applicants must provide a resume that fully supports the required specialized experience and was created within USA Jobs Resume Builder and respond to the vacancy questions by the closing date of the vacancy.
The following is a list of documents that are only required based on the type of position and consideration for which you are applying. Please review each of the following sections to determine which, if any, additional documents you need to provide with your application.
PERFORMANCE APPRAISAL - Most recent performance appraisal (dated within last 3 years) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable. Do not submit a performance plan that does not include this information.
AWARDS - Copies of any award(s) received within the last 3 years.
VETERANS: Your last DD214, Certificate of Release or Discharge From Active Duty, that shows the type of discharge and all dates of active duty is required to verify your eligibility. it need not be official.
If you are applying to a vacancy opened to all US Citizens under category rating and wish to be considered as a preference eligible, you need to submit a copy of your DD214.
If you are claiming preference eligibility as a disabled veteran, you must submit proof of entitlement of this preference which is normally a valid letter from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. An SF-15 is desired, but not required.
If you are applying to a vacancy opened Status and you are requesting consideration under Veteran's Employment Opportunity Act (VEOA) (https://www.fedshirevets.gov/job/shav/#veoa), you need to provide a copy of your last DD214,which verifies your military service dates, reason for separation, and eligibility for consideration under the Veterans Employment Opportunity Act.
STATUS APPLICANTS: If seeking eligibility consideration as status/agency/DOT employee, you must provide proof of eligibility in the form of an SF-50. Your SF-50 must verify the highest grade held competitively, full performance level of position, and eligibility as a status applicant. Please do not submit an Award SF-50, as these are often incomplete and do not verify grade or status eligibility.
NON COMPETITIVE APPLICANTS: If requesting concurrent consideration for Non-competitive (NC) appointment eligibility, you must provide the appropriate SPECIAL APPOINTING AUTHORITY DOCUMENTS, such as PCS orders (military spouse) describing move & marriage certificate; letter from VA or DD214 describing 100% disability of spouse; letter from State Vocational Office certifying disability (schedule A), etc. For more information, visit military spouse NC appointments or Persons with Disabilities NC appointments.
DISPLACED EMPLOYEES: If requesting consideration under the Career Transition Assistance Program (CTAP) or Interagency CTAP program (ICTAP), you must meet the well qualified standards for this vacancy (meeting minimum requirements for position and scoring at least an 85 or falling in the Gold Category) and provide all of the following documents:
your most recent performance appraisal,
the proof of eligibility letter from the Agency, and
your most current SF-50, displaying current series and grade.
Failure to submit any of the required documents by the closing date of the vacancy will result in your removal from consideration for this position. Please review your application prior to final submission and ensure you have submitted all appropriate documents. Uploading documents to USAJobs does NOT ensure inclusion with your application to our system. You must verify that the documents are in the system with your application prior to final submission.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Benefits for federal employees
Pay and leave
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
How to Apply
You must submit a complete application package (including resume, vacancy questions and supporting documents) no later than midnight Eastern Time on the closing date of the announcement.
To begin, click the Apply Online button on the job announcement posting.
Follow the directions to register, submit all required documents and complete the assessment questionnaire.
You may review your saved application(s) at https://my.usajobs.gov.
If you are having difficulty applying online, please contact the DOT Automated Staffing Office via email at: Transjobs@dot.gov
Agency contact information
Automated Staffing Office
DOT, FEDERAL HIGHWAY ADMINISTRATION
Submit Application and Documents Online
1200 New Jersey Ave SE / HAHR - 50
Washington, District of Columbia
Learn more about this agency
You may check your application status by logging into USAJobs.com. (Select My USAJOBS and click Applications). Within two weeks of the closing date, a Human Resources Specialist will evaluate your application. Ratings will be determined based on the documents and information received by the closing date. Qualified candidates will be assigned a category, not including points that may be assigned for veterans' preference. If the vacancy is advertised under status, your application will be scored on a scale between 70 - 100. The most highly qualified candidates are then referred to the hiring manager for further consideration. If the vacancy was advertised under category rating, then the appropriate veteran's preference will be applied. If you are selected for an interview, we will contact you directly. Once the position is filled, we will notify all applicants of their final status.
Fair & Transparent
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Equal Employment Opportunity (EEO) for federal employees & job applicants
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about disability employment and reasonable accommodations
or how to contact an agency.
Legal and regulatory guidance
Social security number request
Signature and false statements
New employee probationary period
Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.
US Department Of Transportation - Federal Highway Administration (FHWA)
Website : http://www.fhwa.dot.gov
The Federal Highway Administration (FHWA) is an agency within the U.S. Department of Transportation that supports State and local governments in the design, construction, and maintenance of the Nation’s highway system (Federal Aid Highway Program) and various federally and tribal owned lands (Federal Lands Highway Program). Through financial and technical assistance to State and local governments, the Federal Highway Administration is responsible for ensuring that America’s roads and highways continue to be among the safest and most technologically sound in the world.