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Job Details

Secretary Oa

Company name
Internal Revenue Service (IRS)

$34,757.00 to $50,360.00

Cleveland, OH

Apply for this job

3 hit(s)  


Open & closing dates





$34,757 to $50,360 per year

Pay scale & grade

GS 05 - 06

Work schedule


Appointment type

Permanent - Career/Career-Conditional


1 vacancy in the following location:

Cleveland, OH

Relocation expenses reimbursed


This job is open to

The public

U.S. citizens, nationals or those who owe allegiance to the U.S., and excepted service employees.


Announcement number


Control number






The Office of Chief Counsel, IRS, the largest tax law firm in the country, is looking for enthusiastic individuals to join our team and gain valuable experience in a legal environment. Our mission is to serve America's taxpayers fairly and with integrity by providing correct and impartial interpretation of the internal revenue laws and the highest quality legal advice and representation for the Internal Revenue Service. The Office of Chief Counsel is a great place to work with an excellent benefits package and family-friendly atmosphere.

The Associate Chief Counsel (Finance and Management) supports the administrative, financial, and managerial programs of the Office of Chief Counsel and Deputy Chief Counsel on all management matters for the organization nationwide. The Field Operations function of Finance and Management is responsible for supervising and coordinating administrative, program, and clerical support duties for all of Chief Counsel's field functions, located in over 50 cities nationwide.

Because of its tax-related mission, the Office of Chief Counsel requires fingerprinting, tax verification, and a background security investigation as part of the pre-employment process.

Learn more about this agency


The following are the duties of this position at the GS-06. If you are selected at a lower grade level, you will have the opportunity to learn to perform these duties, and will receive training to help you grow in this position.

Receive visitors and phone calls; ascertain nature of requests and direct callers to appropriate staff, or personally provide the information desired when routine or procedural matters of the office are involved; determine what information can be divulged in ascertaining the nature of call; control visitor's access and implement security procedures.

Receive, open, time stamp, review, and distribute by function all incoming field office mail and faxes; reviews mail, determine if it should be brought to immediate attention of the supervisor and what should be given to other members of the staff; determine proper distribution of priority mail and proper destination for mail erroneously sent to field office.

Prepare and assemble documents, including necessary transmittal forms and envelopes, in accepted office format pursuant to rules for timely mailing and submission; follows steps to document that documents mailed have been filed or logged with the appropriate recipient; reviews outgoing correspondence and documents to ensure proper signature and conformance to style and format requirements and procedural instructions, and necessary attachments and enclosures.

Establishes and maintains a variety of files and documents, correspondence, and other material; cross-references files when necessary; supplements files when completely new material must be added, and revises files for better arrangement; assists in the maintenance of the closed case file area.

Keeps assigned attorneys’ calendars, including scheduling appointments, maintaining a daily suspense list of commitments, and reminding attorneys of scheduled conferences, appointments, conference calls, deadlines, and meetings to ensure that commitments are met; arranges conference calls and meetings, including setting up meeting rooms and notifying all participants; advises individuals when appointments must be rescheduled by arranging mutually convenient times for new appointments.

Assists attorney in preparation of cases including those for trial; including assembling and identifying exhibits, exhibit lists, witness expense vouchers, compiling information for trial calendar expense report, typing documents and memorandums, organizing and photocopying exhibits, arranging interviews with potential witnesses as requested by the attorney, etc.

Please note this list of duties is not all inclusive.

Travel Required

Not required

Supervisory status


Promotion Potential


Who May Apply

This job is open to…

U.S. Citizens and U.S. Nationals; no prior Federal experience is required.

Questions? This job is open to 1 group.

Job family (Series)

0318 Secretary



Conditions of Employment

Please refer to Conditions of Employment.

Click Print Preview to review the entire announcement before applying.

Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position, as failure to provide sufficient evidence in your resume may result in a “not qualified” determination.


You must meet the following requirements by the closing date of this announcement:

Typing Proficiency:

A typing proficiency of 40 words per minute with no more than three errors is required. Proof of an acceptable typing speed must be submitted with the application in one of the following ways: 1. SF-50, Notification of Personnel Action, which shows Federal employment in a typing, office automation, or stenography position; 2. A current notice of test results (from an appropriate testing authority) based on a five minute typing test which includes words per minute and error rate; or 3. Self-certify by indicating typing speed on your application.

This position requires office automation skills. Some example of office automation software include electronic spreadsheets, database management, desktop publishing, and electronic calendar and mail.

Specialized Experience:

GS-05: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-04 grade level in the Federal service. Specialized experience for this position includes: answering phones and greeting visitors; preparing, receiving, reviewing, and verifying documents; maintaining office records and systems; and locating and compiling data or information from files and other data sources.

You may substitute education for specialized experience as follows: four years of education above high school.


You may qualify by a combination of experience and education. Options for qualifying based on a combination will be identified in the online questions.

GS-06: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-05 grade level in the Federal service. Specialized experience for this position includes: editing and proofreading documents; independently setting up conferences; arranging travel; and gathering data from a wide variety or resources and extracting information from computer systems to prepare periodic statistical reports.

Experience may have been gained in the public, private sector, or Volunteer Service

. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit is received for your work experience, please indicate dates of employment by month/year, as well as indicate the number of hours worked per week on your resume.


Additional information


A 1-year probationary period is required.

Must successfully complete a background investigation.

Complete a Declaration for Federal Employment

to determine your suitability for Federal employment, at the time requested by the agency

If you are a male applicant born after December 31, 1959, please certify that you have registered with the Selective Service System

or are exempt from having to do so.

Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.

Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9

. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.

Obtain and use a Government-issued charge card for business-related travel.

Undergo an income tax verification.

The employment of any candidate, including a current employee or a new hire, selected for this position may be conditional upon classification and/or audit of federal tax returns. This audit may include up to 2 years of returns.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Rating: Your application will be evaluated in the following areas:

Ability to effectively and professionally interact with internal and external customers.

Ability to prepare, screen, and distribute correspondence, and to review correspondence for format, grammar, and tone.

Ability to establish and maintain office files.

Ability to plan, organize, coordinate, and perform a variety of clerical and administrative duties.

Skill in the use of office automation equipment and software programs.

Category rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three quality level categories (Category A, Category B, or Category C) depending on your responses to the online questions regarding your experience, education, and training related to this position. Your rating may be lowered if your responses to this online questions are not supported by the education and/or experience described in your application.

Referral: Veterans' preference is applied after applicants are assessed. Preference-eligibles will be listed at the top of their assigned category and considered before non-preference-eligibles in that category. Qualified preference-eligibles wit a compensable service-connected disability of 10% or more will be listed at the top of the highest category. All other candidates will be listed in alphabetical order and be listed below those with preference.

If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview. We will not reimburse costs related to the interview, such as travel to and from the interview site.

If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP)

), you must be assigned the to Category B or better to receive special selection priority.

To preview questions please click here

Background checks and security clearance

Security clearance

Public Trust - Background Investigation

Required Documents

Required Documents

A complete application includes 1. A resume; 2. Vacancy question responses; and 3. Submission of any required documents. Please note that if you do not provide all required information as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).

All applicants are required to submit a resume either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive full credit for relevant experience, please list the month/year and number of hours worked for experience listed on your resume. We suggest that you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please view resume tips


If you are claiming veterans’ preference, you must submit a copy of your Certificate of Release or Discharge from Active Duty, DD-214 (Member 4 copy), or other official documentation from a branch of the Armed Forces or the Department of Veterans Affairs showing dates of service and type of discharge. Ten-point preference eligibles must also submit an Application for 10-point Veteran Preference, SF-15

, along with the required documentation listed on the back of the SF-15 form. For more information on veterans' preference, view FedsHireVets


For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected. A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page


If you are a displaced or surplus Federal employee, click CTAP/ICTAP

for eligibility and a detailed list of required documents.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.



A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits

Other Information:

We may select from this announcement or any other source to fill one or more vacancies.

Relocation expenses are not authorized.

This is a bargaining unit position.

We offer opportunities for telework and flexible work schedules.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How to Apply

How to Apply

The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (7:00 a.m. - 3:30 p.m. CST, Monday - Friday). If applying online poses a hardship, please contact us by noon ET on the announcement's closing date. Treasury provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.

To begin, either click the Create a New Account button and follow the prompts to register or if you previously registered, click the Apply Online button and follow the prompts.

You will be re-directed to Treasury’s CareerConnector system to complete your application process, answer the online questions, and submit all required documents. (To submit supporting documents, click one of the available options; Upload; Fax; or Reuse existing documents. To protect your privacy, we suggest you first remove your SSN.) Also, go to My Account to view and update your information as necessary.

To complete, you must click the Finish button located at the bottom of the Application Review page.

To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

If you are experiencing system issues with your application, please contact the CareerConnector Help Desk at

and/or the USAJOBS Help Desk

Agency contact information

Corri Watson








Office of Chief Counsel, IRS

Staffing, Classification & Benefits

Farmers Branch, Texas

United States

Learn more about this agency

Next steps

To check the status of your application for an announcement:

Login to your USAJOBS account, select the Applications section, and click on the vacancy you would like to view and have already applied for.

Under application status, click additional application information and you will be taken to the CareerConnector website where you can check your application status. The additional application information link may not be available if your application status says Unavailable. This indicates that your application is not complete. If the vacancy is still open, you can click on the job announcement and Update Application to be taken back to the CareerConnector portion of the application.

Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.

Fair & Transparent

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job applicants

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations

or how to contact an agency.

Legal and regulatory guidance

Financial suitability

Social security number request

Privacy Act

Signature and false statements

Selective Service

New employee probationary period

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.

Company info

Internal Revenue Service (IRS)
Website :

Company Profile
The Internal Revenue Service is the nation's tax collection agency and administers the Internal Revenue Code enacted by Congress. The IRS is a bureau of the Department of the Treasury and one of the world's most efficient tax administrators. In fiscal year 2012, the IRS collected more than $2.5 trillion in revenue and processed more than 237 million tax returns. The IRS Mission is to provide America's taxpayers top quality service by helping them understand and meet their tax responsibilities and enforce the law with integrity and fairness to all.

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