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Data Abstractor Project HSC 2 - DOH4056

Company name
Washington State Department of Health

, WA

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Data Abstractor - Project (HSC 2)

Office of Healthy and Safe Communities

The Opportunity

As a Data Abstractor, you'll support the Department of Health's mission to protect and improve the health of people in the state of Washington by collecting information on the circumstances of violent deaths and/ or unintentional drug overdose deaths through the National Violent Death Reporting System (NVDRS). NVDRS is a Centers for Disease Control and Prevention (CDC) surveillance system.

Additionally, you'll work closely with data suppliers to ensure quality data and apply improvement strategies and perform highly detailed manual key entry of the information into the NVDRS system. This position works under high visibility federal grant programs involving multiple stakeholder groups.

Learn more about The Office of Healthy and Safe Communities.

This is a full-time project position. The National Violent Death Reporting System (NVDRS) Project and this position are currently funded through September 1, 2019.

About DOH and our Employer of Choice Initiatives

Washington State Department of Health (DOH) works with federal, state, tribal, and local partners to help people in Washington stay healthy and safe. Our programs and services help prevent illness and injury, promote healthy places to live and work, provide education to help people make good health decisions and ensure our state is prepared for emergencies. To learn more about the agency, visit the DOH website and DOH Infographic (PDF) .

DOH is a great place to work and has implemented several Employer of Choice initiatives, including:

We are committed to

diversity and inclusion

. DOH fosters an inclusive environment that encourages all employees to bring their authentic selves to work each day. We strive to hire, develop, and retain a competent and diverse workforce that is reflective of the customers we serve. Watch the DOH Diversity is Rising video.

We have an engaging Wellness@Health

program which offers programs that support healthy behaviors and work/life balance. Our program provides wellness education, access to healthy food, physical activity classes, stress relief, and many other resources to support a healthy you.

We support a healthy work/life balance

by offering flexible/alternative work schedules, and mobile and telework options. (Depending on job duties.)

We are making exciting steps towards modernizing our workplace

by providing motivating and inspiring workspaces that promote creative thought, innovation, and collaboration among co-workers. Take the DOH Workplace Modernization Virtual Tour.

We have an Infant at Work Program

that is based on the long-term health values of breastfeeding newborns and infant-parent bonding. Eligible employees who are new mothers, fathers, or legal guardians can bring their infant (6 weeks to 6 months) when returning to work. (Depending on job duties and work location.) Watch KING 5's Drew Mikkelsen report on the Infant at Work program .

What will you be doing? - Duties include

Conducting WA-DVRS data abstraction following CDC guidelines for WA's Prescription Drug Overdose Prevention for States grant. Conducting data abstraction of violent death cases, including homicides and suicides as needed.

Assisting with the development of data collection performance and metrics. Monitors and tracks timeliness, completeness and quality of data collection for each death case. Compiles results identifying common themes and opportunities for improvement.

Working with WA-VDRS project staff to develop strategies to improve data collection process and results. Participating in data validation/re-abstraction activities. Applying quality improvement tools to improve efficiency, accuracy, and overall quality.

Maintaining positive working relationships with data sources and data suppliers. Facilitates communication between medical examiners, coroners and law enforcement agencies to assure all pertinent case information is available for review including toxicology and weapon reports.

Respecting the confidential and sensitive nature of medical examiners, coroner and law enforcement records. Adhering to data supplier processes and procedures for handling confidential information. Complying with Department of Health data confidentiality standards.

Participating as part of the DOH emergency response team during health emergencies and training events.

What we're looking for

Required Qualifications

Option 1:

An associate degree or higher degree in Public Health, Public/Business Administration, Social Work, Criminal Justice, database management, or similar field; AND

two (2) or more years (full-time equivalency) of professional experience in any of these fields, INCLUDING

one (1) year (full-time equivalency) of experience collecting, analyzing and reporting data and managing datasets.


Option 2:

Three (3) or more years of experience (full-time equivalency) collecting, analyzing and reporting data and managing datasets.


Demonstrated experience using the following computer software:

o MS Word to create, format and edit tables, columns, and charts. Imports data, sorts table data, and performs calculations in tables. Inserts and formats sections and creates headers and footers. Creates forms using templates, works with form fields, and formats and enhances forms.

o MS Excel to develop complex spreadsheets with macros, multiple math functions, advanced filters, and links to external sources of information. Creates custom toolbars and chart types and uses data analysis tools.

o MS Outlook to compose, send, and respond to e-mail and to coordinate schedules and schedule meetings.

o MS PowerPoint to create, format, edit, and run slide shows.

o Using the Internet as a resource tool to find and download information.

Preferred/Desired Qualification(s)

One (1) or more years of experience working in criminal justice, law enforcement or forensic science fields.

One (1) or more years of experience collecting, analyzing and reporting data and managing datasets.

Conditions of Employment/Working Conditions

With or without an accommodation, I am willing and able to:

Work indoors, at a desk/workstation the majority of a workday, in an open office environment with possible conversation and other noise distractions.

Work in a tobacco, drug, and alcohol-free environment.

Occasionally work in excess of 40 hours per week and/or to adjust normally scheduled hours, which may include evening and weekends.

Occasionally travel throughout the state which may include overnight stays for several days.

Legally operate a state or privately owned vehicle or provide alternative transportation.

Work in a fast-paced/stressful environment with multiple priorities and competing deadlines.

Move objects weighing up to 25 pounds.

Interact and work with customers, some of whom may be frustrated or distressed in a positive, friendly and supportive manner that meets the needs and standards of the office and the agency.

Maintain confidentiality regarding information accessed or discussed while performing the duties of the position.

Abstract extremely graphic details from all violent deaths including suicide, homicide and unintentional or accidental firearm deaths.

Participate in emergency response activities and when the Agency Coordination center is activated.

This position is covered by an Agency Shop provision. Therefore, as a condition of employment, the incumbent of this position must either join the union and pay union dues, or pay the union a representational another fee within 30 days of the date you are placed into pay status.

The Washington State Department of Health (DOH) is an equal opportunity employer. DOH strives to create a working environment that is inclusive and respectful. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of our workforce. Applicants wishing assistance or alternative formats in the process should contact Skyler Jones at (see application details), (see application details) , or TDD Relay at 1-(see application details) or 7-1-1.

Application Process

Intrigued? We'd love to hear from you. Click Apply to submit your detailed application profile along with the following:

1. A letter of interest, describing how you meet the specific required and desired qualifications for this position.

2. A current resume.

3. Three (3) or more professional references, to be included in your profile. Please include at least one supervisor, peer, and (if you have supervised staff) a subordinate.


attach transcripts or other documents that are not requested in the Application Process, or that are password protected. These type of documents cause errors when downloading application materials and will not be forwarded to the hiring supervisor. Veterans, please feel free to attach a copy of your DD214 (redact SSN).

Click here to SUBSCRIBE to Jobs at DOH

Supplemental Information

Only applicants who follow the directions and complete the Application Process in-full will have their responses reviewed for consideration.

Education and experience selected, listed and/or detailed in the Supplemental Questions must be verifiable on the detailed applicant profile submitted.

This recruitment may be used to fill other positions of the same job classification within the office.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career and that your priority is making sure that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs. Read about our benefits:

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work. Check with the agency human resource office for specific benefit information.

Insurance Benefits

Employees and families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website . Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems ' web site. Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Vacation (Annual Leave)

You begin accruing vacation starting your first month of employment. Since we value your loyalty, the amount of vacation you can accrue increases the longer you work with us. Washington State supports members of the armed forces with 21 days paid military leave per year. Vacation accrues for full-time employees per WAC 357-31-165 .


Full-time employees are entitled to eleven* paid holidays:



New Year's Day January 1 Martin Luther King, Jr's birthday Third Monday in January Presidents' Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Veterans' Day November 11 Thanksgiving Day Fourth Thursday in November & Friday after Christmas Day December 25 Personal Holiday Employee's selection each calendar year

*Employees who are members of certain Unions are entitled to an additional personal leave day of their choice. Please refer to specific Collective Bargaining Agreements for more information. Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system. Sick Leave

Full-time employees earn eight hours of sick leave per month. Paid sick leave may be used for reasons included in WAC 357-31-130 . Please visit the State HR Website for more detailed information.

Company info

Washington State Department of Health
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