Procurement Supply Specialist 2 (PSS 2)
Contracts and Procurement
In this position, you'll work within administrative support capacity, by procuring essential goods and services, required by agency programs to provide essential public health functions and services. This is a full-time permanent position within the Office of Financial Services.
In the Office of Financial Services, we provide leadership and support for agency priorities and programs through quality financial and operational management including budgeting, contracting, grant management, fiscal monitoring, purchasing, and accounting services.
We ensure financial compliance with state and federal laws, regulations and reporting requirements in addition to performing agency-wide financial activities. Our commitment to customer service, innovation, accuracy and quality, in partnership with fellow staff and external customers supports the DOH vision in becoming reality.
About DOH and our Employer of Choice Initiatives
**MEMBERS ONLY**SIGN UP NOW***. (DOH) works with federal, state, tribal, and local partners to help people in Washington stay healthy and safe. Our programs and services help prevent illness and injury, promote healthy places to live and work, provide education to help people make good health decisions and ensure our state is prepared for emergencies. To learn more about the agency, visit our website , DOH Infographic , and see what it's like to Work@Health !
DOH is a great place to work and has implemented several Employer of Choice initiatives, including:
We are committed to diversity and inclusion
. DOH fosters an inclusive environment that encourages all employees to bring their authentic selves to work each day. We strive to hire, develop, and retain a competent and diverse workforce that is reflective of the customers we serve.
We have an engaging Wellness@Health program
which offers programs that support healthy behaviors and work/life balance. Our program provides wellness education, access to healthy food, physical activity classes, stress relief, and many other resources to support a healthy you.
We support a healthy work/life balance
by offering flexible/alternative work schedules, and mobile and telework options. (Depending upon job duties.)
We are making exciting steps towards modernizing our workplace
by providing motivating and inspiring workspaces that promote creative thought, innovation, and collaboration among co-workers.
We have an Infant at Work Program
that is based on the long-term health values of breastfeeding newborns and infant-parent bonding. Eligible employees who are new mothers, fathers, or legal guardians can bring their infant (6 weeks to 6 months) when returning to work. (Depending upon job duties and work location.)
What will you be doing? - Duties include:
Purchasing goods and services for three divisions of the DOH.
Receiving, reviewing and prioritizing procurement requests for the Office of the Secretary (OS) (except HTS), Environmental Public Health (EPH), Prevention and Community Health (PCH), DOH Registrations, and Correctional Industries Orders.
Working with all levels of agency staff and management in assisting with coordinating the development and implementation of the new process and all related documentation as they relate to the program as it is developed.
Purchasing orders with purchasing card.
Reconciling monthly credit card transactions against purchase requests and maintaining supporting documentation for end of the month submission to accounting for payment.
Maintaining Capital Assets Inventory Tag Log for Procurement unit.
What we're looking for - Required Qualifications
An Associate's degree in Business/Public Administration, procurement, logistics, supply management, or a closely allied field; AND
two (2) or more years of governmental purchasing/procurement experience (must be in a state, federal, city, county, tribal government or school district agency/organization), including experience in the following areas: purchasing of goods and services, purchasing equipment, inventory control.
Four (4) or more years of governmental purchasing/procurement experience (must be in a state, federal, city, county, tribal government or school district agency/organization), including experience in the following areas: purchasing of goods and services, Purchasing equipment, and Inventory control.
A Bachelor's degree or higher in Business/Public Administration, procurement, logistics, supply management, or a closely allied field; AND
one (1) or more years of governmental purchasing/procurement experience (must be in a state, federal, city, county, tribal government or school district agency/organization), including experience in the following areas: purchasing of goods and services, purchasing equipment, and inventory control.
Demonstrated computer skills and experience in the following:
o MS Word to create, format, edit, preview, print, and save documents; use standard functions to select, edit, copy, paste, format, and spell check text; create bulleted and numbered lists, indent and align paragraphs, and use bordering and shading features.
o MS Excel to create, modify, print, and format spreadsheets, find and replace data, and work with basic formulas and functions; use templates, styles, AutoFormats, and multiple worksheets.
o MS Outlook to compose, send, and respond to e-mail and to coordinate schedules and schedule meetings.
DES Contracts/Procurement trainings must be completed within six (6) months of hire.
Four (4) or more years of purchasing/procurement experience in a Washington State Government Agency, to include experience in the following areas:
o Purchasing of goods and services
o Purchasing equipment
o Inventory control
o SAAM rules for asset control
Conditions of Employment/Working Conditions
With or without an accommodation, I am willing and able to:
Work indoors, at a desk/workstation the majority of a workday, in an open office environment with possible conversation and other noise distractions.
Work in a tobacco, drug, and alcohol-free environment.
Work Monday through Friday, 7:00 am - 3:30 pm.
Occasionally work in excess of 40 hours per week and/or to adjust normally scheduled hours, which may include evening and weekends.
Occasionally travel throughout the state (including rural areas) which may include overnight stays.
Legally operate a state or privately owned vehicle or provide alternative transportation.
Have high customer interactions.
Complete DES Contracts/Procurement trainings within six (6) months of hire.
This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
The **MEMBERS ONLY**SIGN UP NOW***. (DOH) is an equal opportunity employer. DOH strives to create a working environment that is inclusive and respectful. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of our workforce. Applicants wishing assistance or alternative formats in the process should contact Skyler Jones at (see application details), (see application details) , or TDD Relay at 1-(see application details) or 7-1-1.
Intrigued? We'd love to hear from you. Click Apply to submit your detailed application profile along with the following:
1. A letter of interest, describing how you meet the specific required and desired qualifications for this position.
2. A current resume.
3. Three (3) or more professional references, to be included in your profile. Please include at least one supervisor, peer, and (if you have supervised staff) a subordinate.
DO NOT attach transcripts or other documents that are not requested in the Application Process, or that are password protected. These type of documents cause errors when downloading application materials and will not be forwarded to the hiring supervisor. Veterans, please feel free to attach a copy of your DD214 (redact SSN).
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Only applicants who follow the directions and complete the Application Process in-full will have their responses reviewed for consideration.
Education and experience selected, listed and/or detailed in the Supplemental Questions must be verifiable on the detailed applicant profile submitted.
This recruitment may be used to fill other positions of the same job classification within the office.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career and that your priority is making sure that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs. Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work. Check with the agency human resource office for specific benefit information.
Employees and families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website . Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems ' web site. Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Vacation (Annual Leave)
You begin accruing vacation starting your first month of employment. Since we value your loyalty, the amount of vacation you can accrue increases the longer you work with us. Washington State supports members of the armed forces with 21 days paid military leave per year. Vacation accrues for full-time employees per WAC 357-31-165 .
Full-time employees are entitled to eleven* paid holidays:
New Year's Day January 1 Martin Luther King, Jr's birthday Third Monday in January Presidents' Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Veterans' Day November 11 Thanksgiving Day Fourth Thursday in November & Friday after Christmas Day December 25 Personal Holiday Employee's selection each calendar year
*Employees who are members of certain Unions are entitled to an additional personal leave day of their choice. Please refer to specific Collective Bargaining Agreements for more information. Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system. Sick Leave
Full-time employees earn eight hours of sick leave per month. Paid sick leave may be used for reasons included in WAC 357-31-130 . Please visit the State HR Website for more detailed information.
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