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Job Details

ADMINISTRATIVE ANALYST

Location
Los Angeles, CA

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Job Description
FILING PERIOD
August 10, 2018 at 8:00 a.m. - August 24, 2018 at 5:00 p.m. (PST)
EXAM NUMBER
R0902H-R
TYPE OF RECRUITMENT
Departmental Promotional Opportunity
(Restricted to permanent employees of the Department of Human Resources who have
successfully completed their initial probationary period.)
_______________________________________________________________________________
BENEFITS INFORMATION : Non-Represented Employees
Cafeteria Benefit Plan • Contributory Defined Benefit Retirement Plan • Matched 401(k) Savings and Deferred Compensation & Thrift Plans • 11 Paid Holidays • 10 paid leave days and option to buy one to 20 more • Flexible Work Schedules.
WITHHOLD INFORMATION
Permanent employees who have completed their initial probationary period and are currently participating in the County of Los Angeles' Administrative Intern Program may file for this examination if they are within six months of completing the program at the time of filing. However, the names of such employees will be withheld from the certification list until they have completed the program.
DEFINITION :
Under general supervision, researches, analyzes, and makes recommendations for the solution of complex problems related to the administration of major departmental programs, operations, and administrative practices.
CLASSIFICATION STANDARDS :
Positions allocable to this class are limited to the Department of Human Resourcesbut maybe assigned tootherCounty departments. These positions are encumbered by employees who successfully complete Los Angeles County's Administrative Intern Program.Incumbents belonging to this classreport to higher level supervisors or managers and are responsible for researching, analyzing, and making recommendations for the solution of complex problems related to budget, personnel, organization, program, procedure, or capital projects. The Administrative Analyst is distinguished by the incumbent's broad exposure to major centralized operational functions which allows incumbents to utilize their integrated knowledge of these functions to carry out complex assignments in a variety of program areas such as budgets, capital projects, contracts, grants, audits, orpersonnel. Incumbents are expected to exercise strong analytical and written communication skills as well as strong interpersonal skills to work effectively with departmental management, representatives of other County departments, non-County agencies, and members of the public.
Essential Job Functions
Plans and conducts special studies of the major departmental programs, operations, and administrative practices to determine their effectiveness and the need for modification or changes in policies and procedures; writes directives, instructions, and guidelines for staff to implement indicated changes including those impacting departmental employees.
Analyzes and makes recommendations for the solution of problems related to budget planning, implementation and monitoring; participates with managers in budgetary planning; prepares necessary budget documents regarding new and renewed programs for presentation to the Chief Executive Officer and Board of Supervisors.
Analyzes and makes recommendations concerning technical matters in the assigned area of specialization.
Serves as departmental liaison with the Chief Executive Office analysts and with other County departments in the preparation of departmental budgets, fiscal agreements, and interdepartmental budget negotiations.
Reviews and monitors ongoing special programs for compliance with contractual agreements.
Analyzes trends and forecasts, and makes recommendations to management for long-range planning.
Prepares management reports, which reflect program performance activities and statistical data.
Develops and implements data collection and program evaluation systems.
Supervises and coordinates the work of lower level staff involved in gathering research data and preparing reports.
Coordinates a team project, assists with a project, or independently carries out assignments.
Requirements
MINIMUM REQUIREMENTS :
Graduation from an accredited four-yearcollege or university -AND-
Successful completion of the County of Los Angeles' Administrative Intern Program.
LICENSE :
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
DESIRABLE QUALIFICATIONS
A Master's degree or higher from an accredited college or university.
Graduate-level coursework completed from an accredited college or university.
PHYSICAL CLASS :
2 - Light
SPECIAL REQUIREMENT INFORMATION
OUT-OF-CLASS or VERIFICATION OF EXPERIENCE LETTERS will not be accepted. Applicants must have held the actual payroll title to qualify.
In order to receive credit for the required degree/coursework, you must include a legible copy of the official diploma, official transcripts, or official letter
from the accredited institution which shows the area of specialization. Education verification must be submitted within fifteen (15) calendar days from application submission.
Additional Information
EXAMINATION CONTENT
This examination will consist of two (2) parts:
Part I:
An unproctored multiple choice test, weighted 50%, covering: Deductive Reasoning
Professional Potential
Achievement
Independence
Influence
Confidence and Optimism
Reliability
MULTIPLE CHOICE TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19.
Only applicants who achieve a passing score of 70% or higher on the multiple choice test will proceed to Part II of the examination.
Part II:
An evaluation of education and experience, weighted 50%, based upon application information.
Applicants must meet the Minimum Requirements and achieve a passing score of 70% or higher on each weighted part of the examination in order to be placed on the eligible list.
Please note:
Test Invitation Letters and other correspondences may be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add **** and **** to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail.
Notice of Non-Acceptance and Final Result letters will be mailed via USPS. Written test scores cannot be given over the telephone.
TRANSFER OF SCORES
Applicants that have taken identical multiple choice tests for other exams within the last twelve (12) months will have their scores for the identical test part(s) automatically transferred to this examination.
The examination contains test parts that may be used in the future for new examinations. Your scores will be transferred to the new examination and you may not be allowed to re-take any identical test parts for at least 12 months.
TEST PREPARATION
Test preparation resources are available to help candidates prepare for written employment tests: Study guides and other test preparation resources are available to help candidates prepare for employment tests. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at ****. Please click on Find a Job and then Job Search Toolkit. Test Preparation Information is located under the Employment Test Assistance section.
You can also access test preparation for the computerized portion of the test by going to ****.
While these practice materials will help in preparing for the test, we advise you to review ALL related materials that you deem necessary.
ELIGIBILITY INFORMATION
The names of candidates receiving a passing grade in the examination will be placed on the eligible list for a period of 12 months following the date of promulgation.
VACANCY INFORMATION
The resulting eligible list will be used to fill vacancies at the Department of Human Resources as they occur.
AVAILABLE SHIFT :
Any
APPLICATION AND FILING INFORMATION :
Applications must be filed online only. We must receive your application by 5:00 pm, PST, by the last day of filing. All required documents must be submitted within fifteen (15) calendar days from application submission. Any missing required documents not submitted by the deadline will result in your application being rejected as incomplete. Note: If you are unable to attach required documents, you may email them to **** . Please ensure to reference your full name, the examination title and number on the subject of your email. Applications submitted by U.S. Mail, Fax, or in person will not be accepted.
Applications must be filed online only. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green Apply button at the top right of this posting. You can also track the status of your application using this web site.
IMPORTANT NOTES :
All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from the Class Specification and Selection Requirements serving as your description of duties WILL NOT
be sufficient to meet the requirements. Doing so may result in an INCOMPLETE
application and you may be disqualified.
SOCIAL SECURITY NUMBER:
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.
NO SHARING OF USER ID AND PASSWORD:
All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.
_______________________________________________________________________________
ADA Coordinator Email:
****
Teletype ****
Alternate Teletype ****
California Relay Services ****
Department ****
Department Contact Email:
dcousin @hr.lacounty.gov
Closing Date/Time: 8/24/2018 5:00 PM Pacific
Employer:
LOS ANGELES COUNTY
This listing is managed by:
About Los Angeles County
With a population of over ten million people, the County of Los Angeles has more residents than any county in the nation, and within its boundaries are 88 cities. It is rich in cultural diversity and home to world renowned museums, theaters, the nation’s motion picture industry, major universities, and numerous five-star restaurants. The mountains, deserts, and the beautiful Pacific Ocean, along with some of the world’s finest urban recreational attractions, are freeway close.
The County is governed by a five-member Board of Supervisors (Board) who are elected on a non-partisan basis and serve four-year staggered terms. As the governing body, the Board serves as both the executive and legislative authority of the largest and most complex county government in the United States. There are 34 appointed department heads that report to the Board.  There are also three elected officials (Assessor, District Attorney, and Sheriff) for a total of 37 major administrative units or departments that currently serve the needs of the County’s residents.
Selected by Forbes Magazine as one of America’s Best Employers of 2016, the County’s annual budget for fiscal year 2016-2017 is $29 billion, with funding for approximately 108,000 positions to serve its diverse population.
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