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Job Details

Administrative Assistant 3Job Id 35261

Company name
Arizona Department of Economic Security

Location
Phoenix, AZ

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Profile

Administrative Assistant 3(Job Id 35261)

Job Description

Post Date

01/11/2018

Close Date

01/18/2018

Category

ADMINISTRATIVE SUPPORT

Grade

17

Location

PHOENIX

Salary

0.00-29,949.00

Department of Economic Security

Providing Opportunity, Assistance and Care for Arizonans in need!

Administrative Assistant 3

Division of Developmental Disabilities

4000 North Central Avenue

Phoenix, AZ 85012

www.azdes.gov


JOB SUMMARY:

The Division of Developmental Disabilities (DDD) is seeking highly motivated individual to join our team as an Administrative Assistant 3. This position is responsible for providing administrative support services to the Area Program Manager (APM) within the DDD.

JOB DUTIES:

Independently composes letters, memos, and presentations

Maintains and enters information into Access databases in a timely and accurate manner

maintains and utilizes a tracking system for project management to ensure timely submission of internal and external assignments/work products

With minimal supervision, confers with supervisors, other Division staff, persons from community agencies, organizations, & businesses on a variety of subjects and issues

Answers and/or researches needed information from e-mail or phone calls from various staff or other entity requesting assistance, ensuring complete and timely responses

Independently coordinates, facilitates, and attends various meetings, taking, transcribing, and distributing minutes; Maintains calendar for Manager, sets up meetings as requested

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):

Knowledge of:

Principles and practices of administration and time management

Appropriate use of grammar, punctuation, and formatting various documents

Methods for tracking complex work with critical time lines

Basic program rules, regulations, and operations procedures

Skill in:

Excellent oral and written communication

Using computer software/programs, e.g., (Microsoft Office Products)

Planning, organization, and time management

Ability to:

Use independent judgment and work independently

Think through problem situations and manage difficult phone calls

Compose various documents with minimal supervision

Multi-task and complete work within required timelines

SELECTIVE PREFERENCE(S):

The candidate must possess 3 years’ responsible administrative experience; OR a Bachelor’s degree in Business Administration, Public Administration, or a closely related field and 2 years’ responsible admin experience; OR a Master's degree in above fields and 1-year responsible administrative experience.

PRE-EMPLOYMENT REQUIREMENTS:

Valid Driver’s License

BENEFITS:

The Department of Economic Security offers a comprehensive benefits package to include:

Sick leave

Vacation with 10 paid holidays per year

Health and dental insurance

Retirement plan

Life insurance and long-term disability insurance

Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

RETIREMENT:

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Please note, enrollment eligibility will become effective after 27 weeks of employment.

CONTACT US:

If you have any questions, please feel free to contact 602-542-0082 for assistance.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-364-3981. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

Skills/Requirements

Job Reference #:

35261

Company info

Arizona Department of Economic Security
Website : https://des.az.gov/

Company Profile
The Arizona Department of Economic Security (DES) is Your Partner for a Stronger Arizona. Mission: The Arizona Department of Economic Security makes Arizona stronger by helping Arizonans reach their potential through temporary assistance for those in need, and care for the vulnerable. Values: Accountability – We commit to excellence, innovation and transparency. Integrity – We are trustworthy, honest and reliable. Respect – We appreciate each other, and value those we serve. Teamwork – We collaborate with humility, and partner with kindness. Diversity – We respect all Arizonans, and honor those in need.

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