Arizona Department of Economic Security
Administrative Assistant 3(Job Id 35261)
Department of Economic Security
Providing Opportunity, Assistance and Care for Arizonans in need!
Administrative Assistant 3
Division of Developmental Disabilities
4000 North Central Avenue
Phoenix, AZ 85012
The Division of Developmental Disabilities (DDD) is seeking highly motivated individual to join our team as an Administrative Assistant 3. This position is responsible for providing administrative support services to the Area Program Manager (APM) within the DDD.
Independently composes letters, memos, and presentations
Maintains and enters information into Access databases in a timely and accurate manner
maintains and utilizes a tracking system for project management to ensure timely submission of internal and external assignments/work products
With minimal supervision, confers with supervisors, other Division staff, persons from community agencies, organizations, & businesses on a variety of subjects and issues
Answers and/or researches needed information from e-mail or phone calls from various staff or other entity requesting assistance, ensuring complete and timely responses
Independently coordinates, facilitates, and attends various meetings, taking, transcribing, and distributing minutes; Maintains calendar for Manager, sets up meetings as requested
KNOWLEDGE, SKILLS AND ABILITIES (KSAs):
Principles and practices of administration and time management
Appropriate use of grammar, punctuation, and formatting various documents
Methods for tracking complex work with critical time lines
Basic program rules, regulations, and operations procedures
Excellent oral and written communication
Using computer software/programs, e.g., (Microsoft Office Products)
Planning, organization, and time management
Use independent judgment and work independently
Think through problem situations and manage difficult phone calls
Compose various documents with minimal supervision
Multi-task and complete work within required timelines
The candidate must possess 3 years’ responsible administrative experience; OR a Bachelor’s degree in Business Administration, Public Administration, or a closely related field and 2 years’ responsible admin experience; OR a Master's degree in above fields and 1-year responsible administrative experience.
Valid Driver’s License
The Department of Economic Security offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact 602-542-0082 for assistance.
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-364-3981. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.
Job Reference #:
Arizona Department of Economic Security
Website : https://des.az.gov/
The Arizona Department of Economic Security (DES) is Your Partner for a Stronger Arizona. Mission: The Arizona Department of Economic Security makes Arizona stronger by helping Arizonans reach their potential through temporary assistance for those in need, and care for the vulnerable. Values: Accountability – We commit to excellence, innovation and transparency. Integrity – We are trustworthy, honest and reliable. Respect – We appreciate each other, and value those we serve. Teamwork – We collaborate with humility, and partner with kindness. Diversity – We respect all Arizonans, and honor those in need.