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Job Details

Technical Records Specialist 2


Boise, ID

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Serving consumers and agriculture by safeguarding the public, plants, animals and the environment through education and regulation.
The Idaho State Department of Agriculture is currently recruiting for a Technical Records Specialist 2 in the Agricultural Inspections Division located in Boise.
Key Responsibilities:
Duties split between Shipping Point Inspections, Warehouse Control, and the Organics Program
Coordinate program activities within programs - this may include scheduling meeting rooms, hotels, flights, refreshments, etc
Monitor and assist in maintaining best practice standards and activities for compliance with state and federal requirements
Answer calls and customer support for the Division phone lines using appropriate and professional phone etiquette
Assist Warehouse Control with licensed warehouse, commodity dealers, and seed buyers according to governing laws and rules
Oversee indemnity fund collections for the seed and warehouse funds
Provide support to all warehouse inspectors as needed
Provide support to all Fresh Fruits &Vegetables (FF&V) district offices and staff as needed
Respond to requests for public records
Match invoices to checks for FF&V, Warehouse, and occasionally Organics
Compile PCA information on WEX for FF&V, Warehouse, and Organics
Compile monthly mileage and quarterly mileage reports for all FF&V assigned vehicles
Register all newly acquired vehicles for FF&V, Warehouse, and Organics
Assist with the disposal process for surplus property, following the established procedure
Assist Bureau Chief with the annual FF&V report
File daily as necessary for all support programs
Daily review p-cards, travel vouchers, and invoices for accuracy and no duplication of charge/request, assign proper PCAs, obtain signatures, make copies of vouchers, invoice and payment services report for files, submit originals to fiscal
Receive and enter all checks and receipts for Ag Inspections appropriately and accurately into their respective programs and ensure all other data is entered correctly
Keep files of all state tagged inventory
Compile inventory documents from all of Ag Inspections to turn in to fiscal each year
Perform website updates for FF&V, Warehouse, and Organics
Attend website development training and meetings when requested
Support Bureau Chief with field office lease agreements and renewals
Division wide mail
Other duties as assigned
Minimum Qualifications:
These qualifications are mandatory requirements.
This position requires one year of work experience in each of the following:
Monitoring record systems to identify and correct errors.
Interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs.
Analyzing information and researching a variety of sources to identify and resolve problems or issues.
Dealing with individuals from varying cultural and socioeconomic backgrounds in stressful situations.
Composing and proofreading business correspondence.
Applicants must also have six months of work experience:
Entering and retrieving data using a computerized record system.
Specialty Qualifications:
These qualifications are mandatory requirements
Ability to operate word processing software (such as Microsoft Word) and equipment at the rate of 40 wpm or more and produce merged documents, specialized tables, reports (columns), correspondence, forms (creating and using templates), and graphics.
At least one year of experience using spreadsheet software to create and modify electronic worksheets and design and print graphs.
At least six (6) months of work experience working with sensitive or restricted data such as financial, personal, and/or medical with the responsibility to protect the confidentiality of that information.
Temporary appointments from this announcement, serving at least one thousand forty (1,040) hours of continuous service, may be hired as an entrance probationary employee without further examination for the same classification and location as announced.
Part 1
- Minimum Qualifications (Pass/Fail).
Part 2
- Multiple-Choice Written Exam (100%). If you meet the minimum qualifications as shown in Part 1, you will receive a Pass score and can then take Part 2 (the online written examination). You must receive a Pass on Part 1 and a minimum score of 60 on Part 2 in order to be put on the register for this position. Both Part 1 and Part 2 must be completed by the closing date of this announcement. Notification of your test results will be available online once you have completed each part of the exam.
To preview the minimum qualifications screening exam (Part 1), click on the Preview Exam link below (you will not be able to answer the questions from this screen)
. If you wish to proceed, click on any
button and follow the instructions provided.
The multiple-choice written examination (Part 2) for this position can only be taken once every three months. Once you apply and take the exam, you can reapply when your score expires. At that time you will need to retake the written examination.
Please do not attempt to take the exam using a phone or tablet, as those devices are not currently supported.
This is a timed exam.
You will have 60 minutes to complete this exam. It is recommended that you do not start this exam if there is a chance you will be interrupted. Once you hit the start exam button, your time will continue to count down until your 60 minutes is up. If you do not complete the exam within the 60 minutes, you will have to wait until your three months is up before you can take the exam again.
View Sample Written Exam Questions
How to Apply:
Click on any Apply
button and follow the instructions provided to complete the Application Checklist, the Minimum Qualifications (Part 1), and the on-line Written Exam (Part 2) for this position.
When completing your online application information, please select:
Department of Agriculture
under Agencies
Full-time employment
under Job Type/Shift
under Cities
When updating your online application information, you must complete all items in the Application Checklist. Without this information, your name cannot be referred to the hiring agency. This includes:
Personal Information
Work History
Job type
Candidates who reach the final hiring stage will be required to participate in a criminal background check. Having a criminal record will not automatically eliminate applicants from consideration, but may be considered as part of the hiring process.
Thank you for your interest in the Idaho Department of Agriculture!
Preview Exam
At the discretion of the appointing authority, compensatory time off may be provided in lieu of overtime cash compensation.
Hiring is done without regard to race,
color, religion, national origin, sex, age or disability. In addition,
preference may be given to veterans who qualify under state and federal laws and
regulations. If you need special accommodations to satisfy testing requirements,
please contact the Division of Human Resources.

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