Oregon Department of Transportation .
Administrative Specialist 1 - Ignition Interlock Administrative Specialist
Transportation Safety Division
Join ODOT in an innovative role as the ignition interlock administrative specialist
, where you will create and run the registration, licensing, and fee collection aspects of the Ignition Interlock Device (IID) Oversight Program. This opportunity provides administrative support for the statewide coordination and leadership of the IID Oversight Program. Put your talents in action monitoring and assisting in the establishment of Oregon Administrative Rules (OAR) for IID's. On July 1, 2019, the IID Oversight Program will be transferred to the Department of State Police (OSP). Apply today!
We invite members of all diverse communities to join our workforce as we endeavor to best serve Oregonians from every background. ODOT values diversity and inclusion because they are good for Oregon. We believe that by welcoming differences, encouraging new ideas and views, listening to and learning from each other and providing opportunities for professional enrichment we are better able to serve those around us. We thank you for considering this employment opportunity.
This is a limited duration appointment that is scheduled through June 30, 2019
with ODOT. On July 1, 2019, this program is scheduled to transfer to the IID Oversight Program with the Department of State Police (OSP). There is a potential that the incumbent in the position at the time of this shift may become employed by OSP. The duration of this position can change at any time due to business needs. Limited duration appointments are benefits eligible with a designated maximum length of service.
This position is represented by the Service Employees International Union (SEIU/OPEU).
Duties & Responsibilities
Develop procedures to ensure efficient work flow for internal and external business partners.
Develop forms procedures, guidelines and notifications to maximize program efficiency, vendor qualifications and reporting.
Initiate, validate, and process licenses for the IID Oversight Program via electronic and manual processes.
Act as a liaison between the agency and vendors on licensee registration database maintenance, system issues and modifications.
Explain laws, rules and procedures to the regulated and public related to the the IID program ensuring licensing regulation compliance.
Assist the compliance officer in scheduling and tracking field visits, reviews and corrective action plans.
Attend training events, team and advisory committee meetings, and other field related activities.
Maintain the IID Oversight Program website.
Initiate meetings with program collaborators to ensure updates on program pages, current events, and announcements.
Qualifications, Required & Requested Skills
Three (3) years of clerical/secretarial experience which included:
Two years at a full performance level performing typing, word processing, or other generation of documents and
lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the two years at the full performance level.
Driving is an essential function of this position. A valid driver license and an acceptable driving record are required for this position. We will conduct pre-employment driving records checks on our final candidate(s).
Desired Attributes/Application Scoring Criteria:
In addition to your related work experience and education, we will use the attributes below to determine whom to interview. You are not required to have all of these attributes, but please make sure that the ones you do have are clearly demonstrated in your application materials. Your application materials may be graded on spelling, grammar, punctuation and presentation.
Experience in creating and managing databases and developing database reports.
Demonstrates strong planning and organizational skills.
Experience in development of technical, procedural and guideline documents.
Experience in applying governmental program compliance requirements.
Strong computer skills including data entry, Microsoft Office Suite programs (Word, Excel, Outlook, Microsoft Access, PowerPoint, Visio, etc.).
Work is performed in a typical office environment.
Occasional in-state travel is required to conduct business.
Workload involves managing short and conflicting deadlines. Occasional overtime may be required.
We appreciate your interest in this position. To apply,
please follow these steps.
Complete the application. We will not accept a resume or position description in place of a completed application. There is no need to attach a resume to your application. Because of the volume of applications we receive, we do not review any attachments that we do not ask for.
The work experience and/or education section of your application must clearly
demonstrate how you meet all of the minimum and special qualifications listed above. If it does not, we are required to disqualify it.
Complete the supplemental questions.
If you fail to follow these instructions, we will have to disqualify your application. We cannot consider incomplete or late applications.
We will conduct criminal background checks on final candidates including current ODOT employees. All applicants are subject to additional pre-employment check(s) such as driver license, LEDS and/or education verification as required for the position.
Eligible veterans who meet the qualifications will be given veterans' preference. To receive preference, veterans must attach appropriate documentation as outlined by the Department of Administrative Services at the following website: Veterans Resources. Please title your DD214 like this, [Your Last Name] DD214 and your disability letter [Your Last Name] Disability Letter. Veterans may also call the Oregon Department of Veterans' Affairs at 1-(see application details).
DD214 member 1 copies do not contain character of service and cannot be used to verify veterans' preference eligibility. Please attach DD214 member 2 or 4.
ODOT does not offer VISA sponsorships. Within three days of hire, successful candidates will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.
Questions and Application Support:
For questions about the job announcement, call (see application details).
For technical help with your login or online application issues, call 1-(see application details) from 6:30 a.m. to 5:30 p.m., PST, Monday - Friday. Leave a voicemail. It may take up to 24 hours to receive a response. If you do not receive a response after 24 hours, you can email Technical Support at (see application details) .
We encourage you to print or save a PDF copy of your application.
Human Resources/Recruitment, MS12
355 Capitol St NE
Salem OR 97301-3871
Fax (see application details)
ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact the employee civil rights and diversity manager at 1-(see application details) (1-(see application details)). This information can be made available in an alternative format by contacting ODOT Recruitment at (see application details). Oregon Relay Service can be reached by calling 7-1-1.
Medical, vision and dental insurance
Comprehensive medical, dental and vision plans for the employee and qualified family members
$5,000 in employee basic life insurance
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
Employer paid defined benefit and defined contribution programs
**Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.
Paid leaves and other benefits
Sick leave earned at the rate of 8 hours per a month with no maximum accumulation
Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments
24 hours personal leave earned each fiscal year
Ten paid holidays a year
The state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.
Term life (employee, spouse or domestic partner, and dependents
Long-term and short-term disability
Accidental Death and Dismemberment
Long-term care (self and eligible family members)
Flexible spending accounts
Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.
The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.
Oregon Department of Transportation .
Website : http://www.oregon.gov/ODOT/