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Job Details

Board of Supervisors Clerk

Salinas, CA

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Job Description
Position Description
FINAL FILING DATE: Monday, August 13, 2018
Exam #18/80E83/07IE
The County seeks an accountable, results oriented individual who demonstrates excellent communication and team building skills to join the County of Monterey Clerk of the Board of Supervisors team.  This position handles a variety of documents which may be highly sensitive and confidential and accepts and processes applications and fees for any appeals, agriculture preserves, dance permits, bingo licenses, supports all phases of the Assessment Appeals process and composes routine correspondence related to Assessment Appeals.  In addition, the Board of Supervisors Clerk is responsible for answering requests for information from the public and governmental agencies regarding Board actions, procedures and methods and clarifying action taken by Board of Supervisors to departments and the public.
The Eligible List established by this recruitment may be used to fill current and future vacancies on a temporary or permanent basis.
Examples of Duties
Answers requests for information from the public, press and governmental agencies regarding Board actions, procedures and methods; clarifies action taken by Board of Supervisors to departments, press and the public.
May take and transcribes minutes of meetings; accepts, logs and distributes applications for assessment appeals received for filing; sets hearing date and time; notifies applicants of hearings; composes and types routine correspondence regarding appeals.
Reviews and processes consent agenda Board orders by coordinating with departments on omission of supportive documents, verifying information, typing up motions and distributing Board orders to affected departments.
Receives, develops, sets up, organizes files, and maintains a variety of Board documents, administrative, reference, follow-up, highly sensitive and confidential files, records, information, logs contracts, and database and other filing systems in accordance with prescribed procedures [alphabetical, numerical and/or categorical order] and regulations.  May maintain specialized databases on computer.
Accepts and processes applications and fees for any appeals, agriculture preserves, dance permits and bingo licenses.
Prepares weekly Board of Supervisors packets and distributes; types minutes and agenda, reproduces, mails and distributes.
Types, updates and distributes master directory of County boards, commissions, special districts and committees; notifies Board of Supervisors' members of vacancies in their districts.
Researches Government Code to determine legal publication requirements; reviews and/or prepares legal notices for publication; processes requisitions and claims for publication costs.
Assists with Public Records Act requests.
Examples of Experience/Education/Training
Thorough Knowledge of
Proper format for business correspondence and forms.
Filing systems including indexing and cross-reference methods, alpha-numeric systems, and databases.
Working Knowledge of
Record keeping methods.
Office practices and procedures.
The administrative process unique to the County Administrative Office.
Operating roles, organization, policies and procedures of the County Board of Supervisors.
Some Knowledge of
Basic principles and practices of organization and public relations.
Skill to
Research, gather and organize information.
Select, read, understand apply and explain regulations, rules, procedures, office routine and work practices to a variety of clerical support and minor administrative work functions.
Locate and verify information and use source materials.
Communicate effectively, both oral and written in order to independently prepare correspondence letters and memos, and to answer questions or provide information in person and on the telephone.
Handle confidential material and information
Develop a working knowledge of the roles, organization, policies and procedures of the Board of Supervisors and the County Administrative Office.
Use tact and discretion, and exercise independent judgment and initiative in making decisions. Understand organizational and political implications of decisions, and identify and know when to refer issues beyond own scope of authority to the next level of appropriate staff.
Analyze, evaluate and resolve potentially sensitive issues through discussion and persuasion in order to gain concurrence and cooperation.
Establish and maintain constructive and harmonious relationships with Board of Supervisor members, department heads, elected officials and the general public.  Provide excellent and courteous customer service in a timely manner.
The knowledge, skills and abilities listed above may be acquired through various types of experience, education or training, typically:
Approximately one to two years of experience performing duties of progressively responsible clerical experience including some lead worker responsibility, performing some secretarial tasks and relief of some administrative detail.
Additional Information
Some positions in this class may be required to work evenings in order to take minutes/notes at meetings.
For a complete job description, please visit:
The selection process is tentative and applicants will be notified if changes are made.
The competitive process includes submittal of required application materials: a completed Monterey County Application, resume and responses to the Supplemental Questions.
For a guaranteed review, all application materials must be received in the Human Resources Office by Monday, August 13, 2018.
Applicants who fail to complete the required materials will not be considered for this position.
Resumes will not be accepted in lieu of required application materials. 
Application materials will be competitively evaluated. Those applicants who are determined to be the most appropriately qualified will be invited t o participate further in the selection process. To further assess applicant's possession of required qualifications, this examination may include an oral examination, pre-exam exercise, performance examination, and/or written examination.
The County of Monterey offers a premium benefit package that includes 23 days of Annual leave, 10 days of Professional leave, 11 holidays/year; health, dental, vision & life insurance.
To view the J Unit Benefit Summary, please visit our website ****Summary Sheet 02-2017.pdf
This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution prevail over this listing.
If you are hired into this classification in a temporary position, your rate of pay will be hourly and you will not be eligible for the benefits listed in the summary.
Submit the following required
materials: County of Monterey Employment Application
Response to supplemental questionnaire
County of Monterey, Human Resources
Attn: Irene Espinoza, Human Resources Analyst
168 West Alisal Street, 3rd Floor
Salinas, CA 93901
Email: ****
This information is intended to provide you with a general summary of benefits available and is not legally binding. Exact benefits are listed in the Personnel Policies & Practices Resolution or benefits summary sheet and prevail. If you believe you possess a disability that would require test accommodation, please ****. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the United States. If you are hired into this classification in a temporary position, your salary will be hourly and you will not be eligible for the benefits listed above.
Closing Date/Time: 8/13/2018 11:59 PM Pacific

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