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Job Details

Student Trainee Administrative and Office Support

Company name
U.S. Army Corps of Engineers

$26,372.00 to $41,989.00

Sacramento, CA

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Open & closing dates

Opening and closing dates





$26,372 to $41,989 per year

GS-02 Range $26,372 - $33,194 Per Annum; GS-03 Range $28,774 - $37,404 Per Annum; GS-04 Range $32,303 - $41,989 Per Annum

Pay scale & grade

GS 2 - 4

Work schedule


Appointment type

Temporary - 120 Days


2 vacancies in the following location:

Sacramento, CA

Sacramento, CA

Relocation expenses reimbursed


This job is open to


Current students enrolled in accredited educational institutions from high school to graduate level. Includes internships, pathways and other student programs.

Clarification from the agency


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Announcement number


Control number





About the Position:

Position(s) will be filled under the Department of the Army Pathways Intern Program. Click here

for more information on Pathways program participation.

For this internship, you must be able to work full-time for 120 days, which may be extended to one year without further competition.

Interns will be assigned tasks designed to increase familiarity with the target occupation in a real world work environment.

This opportunity follows a standard promotional path:

1.Internship selection will be made at the GS-02, GS-03 and GS-04. These grade levels are what typical college students completing their first and second year may qualify.

See requirements for conversion to permanent or term position in the Other Information section below.

This position provides for development and training under the Pathways Internship Program. Intern assignments become more responsible as incumbent increases knowledge and skills through work experience and academic training. Receives on-the-job training with pertinent education leading to a business certificate or degree at a college or university. Performs a variety of administrative and clerical duties in support of the various Sacramento District Offices.

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Uses automation equipment and software, including CEFMS, to facilitate various accounting activities.

Assists with the gathering, consolidating and/or summarizing of factual data for reports, studies and presentations.

Performs routine administrative functions, such as, timekeeping, requisitioning and receiving of supplies, equipment, maintenance, etc. Is IMPAC Card Holder.

Receives visitors and callers to the organization.

Responds to or directs visitor/caller inquiries concerning a variety of substantive administrative and/or technical issues.

Determines the nature of inquiry, and based on a knowledge of the organization's activities and administrative requirements, refers visitor or caller to appropriate staff person or technical specialist.

Assures proper establishment and maintenance of subject matter, vehicle records, and administrative files.

Maintains employee records for supervisor, posting changes as necessary

Travel Required

Not required

Supervisory status


Job family (Series)

0399 Administration And Office Support Student Trainee



Conditions of Employment

Must sign Army Internship Program Participant Agreement

Must be a U.S. Citizen or Naturalized U.S. Citizen.

Must be willing to work the selected duty location: Sacramento, California


Who May Apply:

Students who are eligible for participation in the Department of the Army Internship Program Positions are open to current students pursuing a qualifying degree or certificate in an accredited high school, college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution on at least a half-time basis (as defined by the institution in which the student is enrolled). Short-term training programs (e.g., several two-week programs completed) are not considered an academic course of study.

Internship for current students in good standing at an accredited education.

To qualify for a Pathways Internship as a GS-02, students must have completed high school or a General Education Diploma (GED).

To qualify for a Pathways Internship as a GS-03, students must have completed one full academic year of post-high school study.

To qualify for a Pathways Internship as a GS-04, students must have completed two full academic years of post-high school study or have an associate's degree.

For qualification purposes, an academic year is computed as follows:

At the undergraduate level, successfully completed education that has not led to possession of a degree is credited based on its relationship to 120 semester hours or 180 quarter hours. For example, 30 semester hours or 45 quarter hours is comparable to 1 year of undergraduate education. Four years of progressive study or 120 semester hours meets the degree requirements. Additional credit cannot be given for duplicate course work.

For study at a business or technical school, 36 weeks of study (20 classroom hours per week) is comparable to 1 academic year above high school.

An academic year of graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 academic year of full-time study. This determination is made based on normal course loads for a full year of study in the graduate program. If that information cannot be obtained from the school, 18 semester hours or 27 quarter hours should be considered as satisfying the 1 year of full-time study requirement. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended.

When academic credit is expressed in contract months, units, or other terms that differ from conventional semester or quarter hours, it is the responsibility of the applicant to provide an interpretation of such credits from the appropriate institution in order to equate them to the semester or quarter hours specified in the standard.

NOTE: If your college, vocational, trade, technical or high schools' definition of academic year differs from above, you must submit proof of this difference (e.g., copy of course catalog that defines an academic year). Absent this documentation, you will screened for academic qualifications based on the academic hours as defined in the bullets above.

You will be evaluated on the basis of your level of competency in the following areas:

Computer Literacy

Grade Point Average


For this internship, you must be a current student majoring in Business Administration.

Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute education for experience. For additional information, please go to the Office of Personnel Management (OPM) and U.S. Department of Education websites at -


Foreign education must be evaluated for U.S. equivalency in order to be considered for this position. Please submit your foreign education evaluation with your application.

This is a student internship opportunity. Your transcripts are a required part of your application. Additional information about transcripts is in this document.

Additional information

Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.

You will be required to provide proof of U.S. Citizenship.

Two year trial/probationary period may be required.

Appointment is subject to the completion of a favorable suitability or fitness determination.

Direct Deposit of Pay is Required.

This is a Career Program (CP) 51 position.

Must remain in good academic standing as defined by their respective qualifying educational institution while participating in the program.

This position requires that the student participate in an accredited post-high school educational program within 65 miles of Sacramento, California throughout the duration of the student's internship. Students considered are those physically attending a qualifying educational program within 65 miles of Sacramento, California; OR those students who are participating in a qualifying online or long distance educational program while living within 65 miles of Sacramento, California.

NOTE: You must attach a copy of your letter of acceptance or transcripts/school documentation for verification. If living within 65 miles of Sacramento, California and attending school online or through distance education, the course(s), and/or educational program must clearly indicate its online/distance education nature.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application

Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.

If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant

information sheet.

You may claim military spouse preference.

Multiple positions may be filled from this announcement.

Positions are for 120 days, but may be extended to one year without further competition

Eligibility requirements for conversion to a permanent or term position. Interns must: Be a U.S. Citizen at the time of conversion;

Complete at least 640 hours of work experience acquired through the Internship Program prior to or concurrent with completion of academic requirements;

Complete their educational requirements (as specified in the announcement);

Meet the Office of Personnel Management's qualification standard, including any applicable positive education requirement and/or selective placement factors and any other special qualifications requirements and conditions of employment (e.g. medical standards) appropriate for the specific competitive service position to which the intern will be converted;

Successfully complete all the requirements of the Internship Program as defined in the agency-participant agreement; and

Perform their job successfully as documented through performance evaluations and/or completion of an Individual Development Plan (IDP).

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application package

(resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Basis for Rating: Qualified candidates will be assigned to one of two quality categories: Ideal Candidate and Eligible Candidate. Veteran preference eligibles are listed ahead of non-preference eligibles within each quality category. Ideal: This category will be used for those candidates who meet the grade point average, related major.

Eligible: This category will be used for those candidates who meet the minimum qualifications of the position.

Background checks and security clearance

Security clearance

Public Trust - Background Investigation

Required Documents

Required Documents

The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in the Applicant Checklist (External)

. Resume: Your resume may be submitted in any format.

If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.

For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application will be marked as incomplete and you will not receive consideration for this position.

Transcripts and Enrollment Verification: Enrollment verification (if transcripts do not reflect current enrollment), and unofficial transcripts for education claimed in your resume and occupational questionnaire is required. If you provide an unofficial transcript at the time of application and you are selected, you will be asked for official versions prior to appointment. See: Transcripts and Licenses

Applicants claiming Veterans Preference or Military Spouse preference (MSP): to verify your preference claim you MUST submit supporting documents with your application package.

If you are currently serving on active duty: You MUST submit a certification from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date you apply to this opportunity. If you supply a certification at this stage, your preference/eligibility will be verified prior to appointment. More information about Veteran's Preference is located on the Feds Hire Vets

website. Please upload veteran's documents under the appropriate category.

As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.



A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How to Apply

How to Apply

To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on 04/04/2018 to receive consideration

To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire (

Click the Submit My Answers button to submit your application package.

It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

To verify your application is complete, log into your USAJOBS account

, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account

and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.

The Department of Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Your requests for reasonable accommodation will be addressed on a case-by-case basis.

Agency contact information

Army Applicant Help Desk Army Applicant Help Desk








Sacramento, CA


Learn more about this agency

Next steps

If you provided an email address, you will receive an email message acknowledging receipt of your application. Once the application process is complete, a review of your application will be made to ensure you meet the program requirements. Your resume, transcripts, and other supporting documents will be reviewed and compared to your responses to the online questionnaire. Eligible applicants will be placed into the ideal, strong, and eligible categories.

Please follow all instructions carefully. Errors or omissions may affect your rating. For questions regarding the status of your application, eligibility or qualifications determination contact: USARMY.APG.CHRA-NE.MBX.APPLICANTHELP@MAIL.MIL

Fair & Transparent

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job applicants

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations

or how to contact an agency.

Legal and regulatory guidance

Financial suitability

Social security number request

Privacy Act

Signature and false statements

Selective Service

New employee probationary period

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.

Company info

U.S. Army Corps of Engineers
Website :

Company Profile
The U.S. Army Corps of Engineers has approximately 37,000 dedicated Civilians and Soldiers delivering engineering services to customers in more than 130 countries worldwide. With environmental sustainability as a guiding principle, our disciplined Corps team is working diligently to strengthen our Nation’s security by building and maintaining America’s infrastructure and providing military facilities where our servicemembers train, work and live. We are also researching and developing technology for our war fighters while protecting America’s interests abroad by using our engineering expertise to promote stability and improve quality of life. We are energizing the economy by dredging America’s waterways to support the movement of critical commodities and providing recreation opportunities at our campgrounds, lakes and marinas.

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