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Job Details

Contracts and Sourcing Specialist

Company name
Federal Reserve Bank of Richmond

Location
Richmond, VA

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Contracts and Sourcing Specialist','255098','Federal Reserve Bank of Richmond','VA-Richmond','','Full-time','Regular','Exempt','Exempt','Experienced','','','Yes, 5 % of the Time','Day Job','','','Tier II - No Credit Check','Tier II - No Credit Check','','','','!*!The Federal Reserve Bank of Richmond, along with the other 11 Reserve Banks in the Federal Reserve System, is supported by the National Procurement Office (NPO). The NPO is a procurement function within the Bank that develops and executes national contracts for certain goods and services that, when sourced collectively provide the best value for multiple Reserve Banks.

The National Procurement Office has an immediate opening for a Contract and Sourcing Intermediate or Senior Specialist, depending on experience and background, reporting to the director of this area. In this role, the Contracts and Sourcing Specialist is responsible for sourcing events, supplier management, and contract administration tied to projects with low, medium and high risk exposure. This position is primarily project and task driven with Manager level supervision present on most tasks. You will work independently on low to medium risk projects and some supervision from NPO Management on high risk projects as well as assist and manage the Request for Proposal (RFP) process related to low, medium and high risk enterprise-wide acquisitions in support of multiple Districts, System projects, and National Business Leaders as well as work autonomously on most low to medium risk, projects. You will work with NPO management to develop strategies for more complex, high risk complex acquisition projects.  The position is located in Richmond, VA. Essential Job Responsibilities (include but are not limited to the following):

Manages the RFP process related to low to medium risk enterprise-wide acquisitions in support of multiple Districts, System projects, and National Business Leaders. Will work autonomously on most low to medium risk complex projects. Will work with NPO management to develop strategies for more complex, high risk acquisition projects.

Leads or facilitates acquisition projects related to IT equipment, enterprise-wide software licensing, application development, facilities and maintenance services, application integration and consulting services, human resource employee benefits, as well as other more complex commodity and service acquisitions (Senior).

Analyzes and synthesizes data supplied by Subject Matter Expert (SME) teams and translates that information into detailed requirements and acceptable bid specifications. Prepares bids, process specifications, tests, reports, and other exhibits for critical and complex requirements. Manages timeline events related to bid/proposal (meetings, amendments, and notifications).

Translates detailed technical requirements supplied by the SMEs into acceptable bid specifications. Collaborates and manages (when needed) SMEs and management workgroups related to the business line when selecting reliable sources, evaluating bids, and ensuring that the proper policies and procedures are followed and documented relative to the final supplier selection.

Assists in analysis and interpretation of various procedures and guidelines as it relates to sourcing of goods and/or services.

Manages, coordinates and tracks ongoing vendor performance by building vendor scorecards and conducting regular vendor feedback cycles to maintain or improve performance as appropriate.

Guides SMEs when selecting reliable sources, evaluating bids, and ensuring that the proper policies and procedures are followed and documented relative to the final supplier selection.

Manages critical and complex competitive bidding processes and conducts complex analyses, including price/cost analysis, benefit analysis, and financial analysis. Has excellent understanding of the District's and System's requirements for contract development and evaluation.

Coordinates or leads the negotiations with suppliers relative to new procurements, changes to existing agreements or conditions, and price and service level arrangements. Facilitates the final supplier selection process by coordinating site visits, supplier presentations, and best and final negotiations.

Coordinates or leads the integration of statement of work documentation, appendices, amendments, and pricing schedules into new and existing contracts. Makes recommendations or alternate sourcing solutions to SMEs and lines of business when appropriate.

Develops and writes contract language.

Collaborates with Legal to refine the final contract agreement with the vendor and the business line customer. Provides comprehensive risk management including: negotiation with supplier legal counsel to prepare and edit contracts for goods and services.

Works with the System business owners in the development of the supplier management program for key strategic suppliers by administering the supplier scorecard program, assessing and communicating the results, and developing performance improvement plans, if necessary.

Responsible for the ongoing management of the contracts after they are executed. Develops tools to measure and report the progress of the supplier relative to the terms and conditions of the contract. Coordinates or participates in joint meetings and discussions between suppliers, SMEs, and lines of business concerning vendor performance, scorecard assessments, and new supplier programs and technologies. 

***The deadline for applying on line is April 30, 2018***The hiring range for Contracts and Sourcing Intermediate Specialist is $57,400 - $71,700, annually***The hiring range for the Contracts and Sourcing Senior Specialist is $77,400 - $96,700, annually***Job title and salary offered will be based on job responsibilities and individual’s knowledge, skills and experience as defined in the job qualifications/experience***Selected candidate subject to special background check procedures

Special Considerations:

Candidate should review the FRB Employee Code of Conduct to ensure compliance with issues related to previous employment and prohibited financial interests.  The Code is available on the About Us, Careers webpage at www.richmondfed.org.

Sponsorship is not available for this position.','!*!Qualifications/Experience:

Bachelor’s degree in any business discipline; and

Minimum of 3 – 5 years (5 - 9 years at the Contracts and Sourcing Senior Specialist level) of related work experience.

Knowledge and Skills:

Excellent analytical ability

Acute attention to detail with a high level of data integrity and accuracy

Ability to identify critical disparities and/or redundancies in legal documentation and report compliance concerns, and provide direction on moderately complex issues to internal groups

Strong oral and written communication

Strong interpersonal skills and ability to work with people at all levels of the organization

Thorough knowledge of the principles of data collection, analysis, and acquisition guidelines

Broad knowledge of acquisition guidelines and principles of contract management, including sourcing negotiation, and compliance monitoring processes

Proficient computer skills including Microsoft Outlook, Word, Excel, and PowerPoint along with various other online applications, as needed for the role

 

This is not necessarily an exhaustive list of all responsibilities, duties, performance standards or requirements, efforts, skills or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g. emergencies, rush jobs, change in workload or technological developments).','Contracts and Sourcing Specialist

Company info

Federal Reserve Bank of Richmond
Website : https://www.richmondfed.org/

Company Profile

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